Accounts Receivable / Cashier Clerk

Position Summary: The Accounts Receivable/Cashier is responsible for the timely collection of receivables, prepares daily deposits, reconciles cash and credit transactions, and maintains detailed and organized financial records. The Accounts Receivable/Cashier works closely with internal departments and external Salvation Army locations to resolve discrepancies, apply payments correctly, and support the organization's overall financial health.

Essential Responsibilities:

• Prepares weekly deposits for all money (cash/sometimes checks) received for the general fund as well as online banking for Huntington Bank accounts


• Post batches daily from deposits made online and at the bank for general fund/city fund


• Communicate with corps to resolve payment discrepancy such as over/under payment of invoice, not enough information on check for money received


• Process reimbursement of petty cash slips daily for all DHQ employees.


• Prepare journal for petty cash replenishment through a check usually once or twice a month


• Facilitate with auditors over receipted transactions


• Order vending and pop machine products, as well as empty vending machines of all monies/count for deposit and handle all reimbursements to employees for money lost in vending machines


• Receipt any and all offerings from special events or camps


• Responsible for opening and sorting all incoming mail daily at Divisional headquarters and handling all incoming checks from mail


• Receive payroll checks for HR weekly for those employees who do not receive direct deposit


• Prepare journal entries for posting errors and NSF checks for general fund/city fund accounts


• Prepare and post Lockbox and internet donations


• Process and make check request to money listed in exchange account regarding overpayment of invoices, etc.


• Process check requests for Salvation Army units from the Territorial Headquarters wire


• Balance receipts and deposits at month end with bank statement


• Archive in Docstar and file all batches completed for general and city fund


• Order and prep gift cards and certificates for Christmas for each Salvation Army corps location


• Attend fundraising events as necessary for cash purposes


• Perform other duties as assigned.

Qualifications:

Education/Experience:

• High School diploma/GED, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities


• Degree in accounting or similar field


• Experience in accounts receivable processes

Skills, Knowledge & Abilities:

• Willing to train and learn a full range of skills related to the position

Computer Skills:

• Proficient in Microsoft Office 365


• Working knowledge of TEAMS and SharePoint


• Willingness to learn new software as needed

Certificates and Licenses:

• Complete Safe From Harm training, and keep current as needed


• Must have and maintain a current valid driver's license and pass the Salvation Army Motor Vehicle Record check (MVR).