Executive Assistant
Nakupuna Companies, Patuxent River, MD, United States
Executive Assistant
Na Ali'i is looking for an Executive Assistant to support the success of the Nakupuna Companies by providing facilities and administrative support in a fast-paced office environment with various moderate tasks and functional activities.
Responsibilities
The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time. This position reports directly to the Facilities Project Manager.
Conference Room and Team Support
Provide technical support for Microsoft Teams Users, including Teams Telephony handsets
Assist users in the configuration, use, and setup of meeting rooms and meeting room technology
Responsible for clerical and organizational tasks including organizing, scheduling appointments, assisting other staff members, and drafting correspondences or messages
Greet employees and visitors
Restock office and kitchen supplies
Facilities Maintenance
Oversee all activities inside the building, making sure health and safety standards are met and arranging for repairs when needed
Plan and manage central services such as reception, security, cleaning, catering, waste disposal, and parking
Place service calls as needed for office equipment under maintenance contracts
Coordinate a range of facility maintenance requirements directed by the Facilities Department
Facilities Project Support
Access Control
Hands-on troubleshooting of issues
Conduct and document regular inspections
Supervise maintenance and repair of facilities and equipment
Oversee facility refurbishment and renovations
Implement best practices to increase efficiency
Obtain quotes from vendors and suppliers
Calculate and compare costs for goods and services to maximize cost-effectiveness
Negotiate contracts to optimize delivery and cost savings
Qualifications
Skills/Qualifications:
Organizational and planning skills, excellent communication, customer service, organization, and problem-solving skills. Problem analysis, attention to detail and accuracy, solid judgment, and decision-making ability, takes initiative, and is adaptable and customer-oriented with solid judgment. Facilities Management certifications are preferred.
Education / Experience:
High School Diploma or GED equivalent is required. An associate degree is preferred
The ideal candidate must thoroughly know Microsoft Office 365, Windows, Office, and desktop software
3 years of working experience is required
Working experience in or working for the U.S. military is also highly desirable
Must be a U.S citizen
Physical Requirements:
In addition to the skills and qualifications mentioned above, candidates must, at a minimum, be able to meet the following physical requirements.
Ability to lift up to 25 pounds
Ability to use stairs without assistance
Ability to perform repetitive motions with the hands, wrists, and fingers
Ability to engage in and follow audible communications in emergency situations
Ability to sit for prolonged periods at a desk and working on a computer
The Nakupuna Companies use a market-based compensation strategy to ensure that our employees are compensated within applicable market ranges commensurate with multiple factors, including but not limited to the individual's particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability, organizational requirements, and position location. The projected compensation range for this position is $50,000.00 to $60,000.00 (annualized USD). The salary range displayed represents the typical salary range for this position and is just one component of Nakupuna Companies total compensation package for employees.
Na Ali'i is looking for an Executive Assistant to support the success of the Nakupuna Companies by providing facilities and administrative support in a fast-paced office environment with various moderate tasks and functional activities.
Responsibilities
The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time. This position reports directly to the Facilities Project Manager.
Conference Room and Team Support
Provide technical support for Microsoft Teams Users, including Teams Telephony handsets
Assist users in the configuration, use, and setup of meeting rooms and meeting room technology
Responsible for clerical and organizational tasks including organizing, scheduling appointments, assisting other staff members, and drafting correspondences or messages
Greet employees and visitors
Restock office and kitchen supplies
Facilities Maintenance
Oversee all activities inside the building, making sure health and safety standards are met and arranging for repairs when needed
Plan and manage central services such as reception, security, cleaning, catering, waste disposal, and parking
Place service calls as needed for office equipment under maintenance contracts
Coordinate a range of facility maintenance requirements directed by the Facilities Department
Facilities Project Support
Access Control
Hands-on troubleshooting of issues
Conduct and document regular inspections
Supervise maintenance and repair of facilities and equipment
Oversee facility refurbishment and renovations
Implement best practices to increase efficiency
Obtain quotes from vendors and suppliers
Calculate and compare costs for goods and services to maximize cost-effectiveness
Negotiate contracts to optimize delivery and cost savings
Qualifications
Skills/Qualifications:
Organizational and planning skills, excellent communication, customer service, organization, and problem-solving skills. Problem analysis, attention to detail and accuracy, solid judgment, and decision-making ability, takes initiative, and is adaptable and customer-oriented with solid judgment. Facilities Management certifications are preferred.
Education / Experience:
High School Diploma or GED equivalent is required. An associate degree is preferred
The ideal candidate must thoroughly know Microsoft Office 365, Windows, Office, and desktop software
3 years of working experience is required
Working experience in or working for the U.S. military is also highly desirable
Must be a U.S citizen
Physical Requirements:
In addition to the skills and qualifications mentioned above, candidates must, at a minimum, be able to meet the following physical requirements.
Ability to lift up to 25 pounds
Ability to use stairs without assistance
Ability to perform repetitive motions with the hands, wrists, and fingers
Ability to engage in and follow audible communications in emergency situations
Ability to sit for prolonged periods at a desk and working on a computer
The Nakupuna Companies use a market-based compensation strategy to ensure that our employees are compensated within applicable market ranges commensurate with multiple factors, including but not limited to the individual's particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability, organizational requirements, and position location. The projected compensation range for this position is $50,000.00 to $60,000.00 (annualized USD). The salary range displayed represents the typical salary range for this position and is just one component of Nakupuna Companies total compensation package for employees.