Administrative Clerk (Supplier Quality)
General Dynamics, Groton, CT, United States
Administrative Clerk (Supplier Quality)
This position provides administrative support for D323 Supplier Quality Inspection & Supplier Quality Specialist Program Support.
Specific job functions include:
Monitoring of departmental commitment status and close-out
Electronic archiving (scanning) & filing (MS Access)
Data input / updating of various departmental databases (e.g. MS Excel & MS Access, 7G)
Preparation & publication of various reports (MS Excel & MS Access)
Managing departmental equipment & supply inventories (MS Excel)
Assist with the preparation of Job Instruction Breakdown (JIB) sheets (MS Word)
Management of departmental continuous improvement databases (MS Access)
Support manager(s) with weekly performance metrics as required
Preparation of monthly business and technical presentations (MS PowerPoint)
Additionally, the position will support Admin Efforts (charging DCI) to include, but not limited to, the following:
Maintaining departmental personnel records
Processing of new hires & employee severances; updating dept org charts accordingly
Scheduling meeting & publishing agendas & minutes (Lotus Notes)
Monitoring & maintaining departmental training records (LMS /Plateau)
Making travel arrangements, preparing visit requests & expense reports (Concur)
Preparation & processing of computer request / IT service requests & communication work orders (CSARs / CWOs)
Preparation of supply orders & purchase requisitions as required
Onboarding of department new hires
Event planning to include coordinating conference rooms, refreshments, large meeting, etc.
Responsibilities:
Word Processing
Strong Written and verbal Communication including editing and proof reading and communication with all levels of the organization
Strong Organization and ability to plan and manage a high volume of work
Time Management especially ability to manage schedules of self and others and meet deadlines to support business needs
Ability to prioritize and organize work to ensure routine tasks are accomplished, while addressing emergent tasking items
Attention to Detail
Problem Solving and ability to resolve obstacles impeding progress
Ability to work independently and complete tasks with minimal supervision
Exceptional customer service skills
Ability to effectively multi-task
Qualifications:
Requirements:
High School Diploma or G.E. equivalency
5+ years of Administrative Assistant experience
Proficient using Excel and the Microsoft Office Suite
Must type 45 words per minute
Office administration experience
Strong communication, organizational and interpersonal skills
Must be available to work extended hours as business needs dictate
Must be able to obtain and maintain a secret clearance
Preferred:
2+ years Electric Boat experience is preferred
Experience with EBs electronic systems (Electronic Desktop, 7G, MRPII, CPJ, MQS, JCALS, Plateau, MS Office Suite, etc.) is preferred
Post-secondary education preferred
BA in English or related degree is highly desired
Familiarity with Electric Boat Writing Guide is desired
This position provides administrative support for D323 Supplier Quality Inspection & Supplier Quality Specialist Program Support.
Specific job functions include:
Monitoring of departmental commitment status and close-out
Electronic archiving (scanning) & filing (MS Access)
Data input / updating of various departmental databases (e.g. MS Excel & MS Access, 7G)
Preparation & publication of various reports (MS Excel & MS Access)
Managing departmental equipment & supply inventories (MS Excel)
Assist with the preparation of Job Instruction Breakdown (JIB) sheets (MS Word)
Management of departmental continuous improvement databases (MS Access)
Support manager(s) with weekly performance metrics as required
Preparation of monthly business and technical presentations (MS PowerPoint)
Additionally, the position will support Admin Efforts (charging DCI) to include, but not limited to, the following:
Maintaining departmental personnel records
Processing of new hires & employee severances; updating dept org charts accordingly
Scheduling meeting & publishing agendas & minutes (Lotus Notes)
Monitoring & maintaining departmental training records (LMS /Plateau)
Making travel arrangements, preparing visit requests & expense reports (Concur)
Preparation & processing of computer request / IT service requests & communication work orders (CSARs / CWOs)
Preparation of supply orders & purchase requisitions as required
Onboarding of department new hires
Event planning to include coordinating conference rooms, refreshments, large meeting, etc.
Responsibilities:
Word Processing
Strong Written and verbal Communication including editing and proof reading and communication with all levels of the organization
Strong Organization and ability to plan and manage a high volume of work
Time Management especially ability to manage schedules of self and others and meet deadlines to support business needs
Ability to prioritize and organize work to ensure routine tasks are accomplished, while addressing emergent tasking items
Attention to Detail
Problem Solving and ability to resolve obstacles impeding progress
Ability to work independently and complete tasks with minimal supervision
Exceptional customer service skills
Ability to effectively multi-task
Qualifications:
Requirements:
High School Diploma or G.E. equivalency
5+ years of Administrative Assistant experience
Proficient using Excel and the Microsoft Office Suite
Must type 45 words per minute
Office administration experience
Strong communication, organizational and interpersonal skills
Must be available to work extended hours as business needs dictate
Must be able to obtain and maintain a secret clearance
Preferred:
2+ years Electric Boat experience is preferred
Experience with EBs electronic systems (Electronic Desktop, 7G, MRPII, CPJ, MQS, JCALS, Plateau, MS Office Suite, etc.) is preferred
Post-secondary education preferred
BA in English or related degree is highly desired
Familiarity with Electric Boat Writing Guide is desired