Executive Administrative Assistant / Bookkeeper
PrideStaff, Fort Myers, FL, United States
Executive Administrative Assistant / Bookkeeper
PrideStaff Fort Myers Metro is seeking a capable Executive Administrative Assistant to support the President and the Director of one of our clients. The ideal candidate will be a proactive, detail-oriented professional with strong organizational and communication skills, experience with construction-related processes, and proficiency in QuickBooks and AIA billing. This role requires a blend of executive support, project coordination, and general office administration, with the potential to handle social media tasks as needed. Mon - Friday 9:00am-5:00pm Pay rate: $22-$25/hr. DOE
Executive Administrative Assistant / Bookkeeper Key Responsibilities:
Provide high-level administrative support to the President and the Director.
Manage calendars, scheduling, travel arrangements, and meeting logistics
Support construction-related activities, including preparation and processing of AIA billing, change orders, and project documentation
Assist with permitting processes, coordinating with authorities, clients, and contractors as required
Maintain accurate financial records in QuickBooks, including invoicing, vendor payments, reconciliations, and expense tracking
Deliver outstanding customer service to internal and external stakeholders
Perform general office duties (filing, data entry, correspondence, filing systems, document management)
Prepare reports, presentations, and materials for meetings Coordinate and monitor status of projects, deadlines, and deliverables
Assist with select social media posting and basic online presence maintenance (optional, based on candidate skill set)
Support IT and operations as needed, acting as a liaison between departments
Executive Administrative Assistant / Bookkeeper Qualifications:
3+ years of administrative support experience, preferably supporting executives
Experience with construction projects, AIA billing processes, and project documentation
Proficiency with QuickBooks (invoicing, bills, reconciliations) and basic accounting procedures
Familiarity with permitting processes and regulatory compliance Strong computer skills; proficient in Microsoft Office (Word, Excel, PowerPoint, Teams)
Excellent written and verbal communication, professional demeanor, and strong interpersonal skills
Exceptional organizational abilities, time management, and attention to detail
Ability to work independently, prioritize tasks, and handle confidential information
Problem-solving mindset with a proactive approach
Optional but desirable: social media posting/marketing familiarity and comfort with basic graphic/layout tools
Education:
Associate degree or higher preferred; relevant experience may be considered in lieu of degree
Work Environment:
On-site position in Fort Myers FL with occasional flexibility for hybrid arrangements based on business needs
Client Compensation and Benefits after being hired on:
Competitive salary commensurate with experience
Benefits package (health, dental, vision) + retirement plan options
PTO/vacation and paid holidays
Opportunities for professional development and growth
Why PrideStaff?
Work with a Staffing Firm that works for you! PrideStaff can offer you a wide range of rewarding career options. We help you find the job that best matches your skills, interests, and goals. With locally-owned offices throughout the country, PrideStaff gives you the inside track to great jobs with 3,000+ employers Check out what some people have to say about working with PrideStaff: Click
HERE!
Compensation / Pay Rate (Up to): $22.00 - $25.00 Per Hour
Apply Now
All compensation and pay rates are dependent upon skills and experience. PrideStaff is an equal opportunity employer.
PrideStaff Fort Myers Metro is seeking a capable Executive Administrative Assistant to support the President and the Director of one of our clients. The ideal candidate will be a proactive, detail-oriented professional with strong organizational and communication skills, experience with construction-related processes, and proficiency in QuickBooks and AIA billing. This role requires a blend of executive support, project coordination, and general office administration, with the potential to handle social media tasks as needed. Mon - Friday 9:00am-5:00pm Pay rate: $22-$25/hr. DOE
Executive Administrative Assistant / Bookkeeper Key Responsibilities:
Provide high-level administrative support to the President and the Director.
Manage calendars, scheduling, travel arrangements, and meeting logistics
Support construction-related activities, including preparation and processing of AIA billing, change orders, and project documentation
Assist with permitting processes, coordinating with authorities, clients, and contractors as required
Maintain accurate financial records in QuickBooks, including invoicing, vendor payments, reconciliations, and expense tracking
Deliver outstanding customer service to internal and external stakeholders
Perform general office duties (filing, data entry, correspondence, filing systems, document management)
Prepare reports, presentations, and materials for meetings Coordinate and monitor status of projects, deadlines, and deliverables
Assist with select social media posting and basic online presence maintenance (optional, based on candidate skill set)
Support IT and operations as needed, acting as a liaison between departments
Executive Administrative Assistant / Bookkeeper Qualifications:
3+ years of administrative support experience, preferably supporting executives
Experience with construction projects, AIA billing processes, and project documentation
Proficiency with QuickBooks (invoicing, bills, reconciliations) and basic accounting procedures
Familiarity with permitting processes and regulatory compliance Strong computer skills; proficient in Microsoft Office (Word, Excel, PowerPoint, Teams)
Excellent written and verbal communication, professional demeanor, and strong interpersonal skills
Exceptional organizational abilities, time management, and attention to detail
Ability to work independently, prioritize tasks, and handle confidential information
Problem-solving mindset with a proactive approach
Optional but desirable: social media posting/marketing familiarity and comfort with basic graphic/layout tools
Education:
Associate degree or higher preferred; relevant experience may be considered in lieu of degree
Work Environment:
On-site position in Fort Myers FL with occasional flexibility for hybrid arrangements based on business needs
Client Compensation and Benefits after being hired on:
Competitive salary commensurate with experience
Benefits package (health, dental, vision) + retirement plan options
PTO/vacation and paid holidays
Opportunities for professional development and growth
Why PrideStaff?
Work with a Staffing Firm that works for you! PrideStaff can offer you a wide range of rewarding career options. We help you find the job that best matches your skills, interests, and goals. With locally-owned offices throughout the country, PrideStaff gives you the inside track to great jobs with 3,000+ employers Check out what some people have to say about working with PrideStaff: Click
HERE!
Compensation / Pay Rate (Up to): $22.00 - $25.00 Per Hour
Apply Now
All compensation and pay rates are dependent upon skills and experience. PrideStaff is an equal opportunity employer.