Administrative Assistant 1/Trainee (NY HELPS)
New York State Jobs, Albany, NY, United States
Administrative Assistant 1
The Administrative Assistant 1 will provide administrative support to the Bureau of Perinatal, Reproductive, and Sexual Health (BPRASH), a Bureau that includes ten programmatic Units and approximately 70 staff. Specific duties include, but are not limited to:
Assist with maintaining Bureau calendars
Schedule in person and virtual meetings (using technology such as WebEx and Microsoft Teams) and provide meeting coordination and technical support as needed
Answer and refer telephone calls
Update electronic tracking systems and monitor status of approval packages
Review outgoing correspondence
Maintain electronic filing and storage for documents
Monitor Bureau shared mailbox and assist with response to public inquiries
Operate office equipment such as printers, scanners and copiers
Distribute incoming mail
Assist staff with making travel arrangements and securing travel approvals
Coordinate supply orders
Other duties as assigned
Full-time, permanent appointment. Transfer Candidates may be asked for their social security number to verify eligibility. Position may be filled at a trainee level (equated to Grades 8 or 10), or Grade 11, depending upon the qualifications of the candidate. This position is part of the NYS HELPS program. No examination is required. We offer a work-life balance and a generous benefits package, worth 65% of salary, including:
Holiday & Paid Time Off
Public Service Loan Forgiveness (PSLF)
Pension from New York State Employees' Retirement System
Shift & Geographic pay differentials
Affordable Health Care options
Family dental and vision benefits at no additional cost
NYS Deferred Compensation plan
Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
And many more.
The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health's Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm
If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.reasonable.accommodation@health.ny.gov to make a request.
NYS Department of Health does not participate in E-Verify and does not sponsor visa applications. For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.
Some positions may require additional credentials or a background check to verify your identity.
The Administrative Assistant 1 will provide administrative support to the Bureau of Perinatal, Reproductive, and Sexual Health (BPRASH), a Bureau that includes ten programmatic Units and approximately 70 staff. Specific duties include, but are not limited to:
Assist with maintaining Bureau calendars
Schedule in person and virtual meetings (using technology such as WebEx and Microsoft Teams) and provide meeting coordination and technical support as needed
Answer and refer telephone calls
Update electronic tracking systems and monitor status of approval packages
Review outgoing correspondence
Maintain electronic filing and storage for documents
Monitor Bureau shared mailbox and assist with response to public inquiries
Operate office equipment such as printers, scanners and copiers
Distribute incoming mail
Assist staff with making travel arrangements and securing travel approvals
Coordinate supply orders
Other duties as assigned
Full-time, permanent appointment. Transfer Candidates may be asked for their social security number to verify eligibility. Position may be filled at a trainee level (equated to Grades 8 or 10), or Grade 11, depending upon the qualifications of the candidate. This position is part of the NYS HELPS program. No examination is required. We offer a work-life balance and a generous benefits package, worth 65% of salary, including:
Holiday & Paid Time Off
Public Service Loan Forgiveness (PSLF)
Pension from New York State Employees' Retirement System
Shift & Geographic pay differentials
Affordable Health Care options
Family dental and vision benefits at no additional cost
NYS Deferred Compensation plan
Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
And many more.
The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health's Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm
If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.reasonable.accommodation@health.ny.gov to make a request.
NYS Department of Health does not participate in E-Verify and does not sponsor visa applications. For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.
Some positions may require additional credentials or a background check to verify your identity.