Legal Administrative Assistant
The Phoenix Group, North Providence, RI, United States
The Phoenix Group Advisors is conducting a search for a Legal Administrative Assistant position within a mid-sized law firm. This role provides administrative support to attorneys and paralegals, ensuring efficient legal operations and client correspondence.
The Legal Administrative Assistant manages document preparation, filing, and retrieval, maintains attorney calendars, screens communication, and facilitates billing processes. The role supports case management, coordinates meetings, and upholds confidentiality standards across legal documentation and client interactions.
Prepare and proof legal correspondence, memoranda, and documents with high accuracy
Manage electronic filing and document retrieval in firms management system
Screen phone calls, handle client inquiries, and record messages appropriately
Schedule and track attorney appointments and deadlines using Outlook
Process and review legal billing, record billable time, and ensure accuracy
Maintain client and matter files, including opening, closing, and storage review
Coordinate conflict of interest checks and assist with file management
Support team coverage and backup for other attorneys as needed
3-5 years legal administrative experience
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Windows)
Experience with document management systems (e.g., iManage)
Familiarity with billing platforms (e.g., Elite)
Strong organizational and multitasking skills
Excellent written and verbal communication skills
Ability to transcribe legal documents at 60 WPM
High School diploma or equivalent required
Core Technical Skills
MS Office (Word, Excel, Outlook)
Document Management Systems (iManage, Legal Files)
Legal Billing Software (Elite, Timeslips)
File Management & Record Keeping
Calendar & Deadline Management
Data Entry & Timekeeping Systems
This position is responsible for supporting legal team efficiency, ensuring timely document processing and accurate billing, directly contributing to the firms operational success.
The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.
The Legal Administrative Assistant manages document preparation, filing, and retrieval, maintains attorney calendars, screens communication, and facilitates billing processes. The role supports case management, coordinates meetings, and upholds confidentiality standards across legal documentation and client interactions.
Prepare and proof legal correspondence, memoranda, and documents with high accuracy
Manage electronic filing and document retrieval in firms management system
Screen phone calls, handle client inquiries, and record messages appropriately
Schedule and track attorney appointments and deadlines using Outlook
Process and review legal billing, record billable time, and ensure accuracy
Maintain client and matter files, including opening, closing, and storage review
Coordinate conflict of interest checks and assist with file management
Support team coverage and backup for other attorneys as needed
3-5 years legal administrative experience
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Windows)
Experience with document management systems (e.g., iManage)
Familiarity with billing platforms (e.g., Elite)
Strong organizational and multitasking skills
Excellent written and verbal communication skills
Ability to transcribe legal documents at 60 WPM
High School diploma or equivalent required
Core Technical Skills
MS Office (Word, Excel, Outlook)
Document Management Systems (iManage, Legal Files)
Legal Billing Software (Elite, Timeslips)
File Management & Record Keeping
Calendar & Deadline Management
Data Entry & Timekeeping Systems
This position is responsible for supporting legal team efficiency, ensuring timely document processing and accurate billing, directly contributing to the firms operational success.
The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.