Procurement & Design Operations Coordinator
Design Observer, Yardley, PA, United States
Impeccably Designed Homes is a nationally recognized luxury residential design firm based in Yardley, Pennsylvania. For over two decades, we have created refined, highly personalized interiors for discerning clients who value excellence, detail, and integrity.
As we enter our next chapter of growth, we are seeking a highly organized, detail-driven professional to serve as our Procurement & Design Operations Coordinator.
This is a pivotal operational role within our studio. The right candidate will oversee the full lifecycle of product procurement while supporting design operations from presentation through installation. This role reports directly to the Operations Director and works in close collaboration with the Project Manager and design team.
Position Overview
The Procurement & Design Operations Coordinator manages all purchasing, order tracking, vendor coordination, and installation logistics for the firm. In addition, this role supports purchasing forecasts and prepares polished client presentation materials under the direction of the Project Manager. This is a full-time hybrid position with 2–3 in-office days per week. Increased in-office presence is required during active installation periods.
Key Responsibilities
Procurement & Order Management
Create and issue all purchase orders with complete accuracy
Verify pricing, freight, specifications, and lead times prior to placement
Review vendor acknowledgements and resolve discrepancies in writing
Track all orders from confirmation through final delivery
Maintain precise records within Studio and related systems
Monitor production timelines and proactively communicate updates
Obtain freight quotes and coordinate shipping logistics
Manage COM fabric, CFAs, lot and bolt tracking
Negotiate pricing on larger or aggregated orders
Coordinate deposits and balance payments with Operations
Perform cross-check audits between RFQs, proposals, space plans, and orders
Maintain organized digital documentation of invoices and confirmations
Vendor Management
Maintain up-to-date vendor records and contacts
Establish new vendor accounts and maintain tax-exempt documentation
Schedule vendor presentations and in-studio appointments
Serve as primary point of contact for order-related vendor communication
Budget & Forecasting Support
Support the Project Manager in purchasing forecasts
Track committed spend versus approved budgets
Flag variances promptly
Assist in protecting project margins
Design Presentation Support
Prepare polished client selection sheets within the firm’s PowerPoint template
Insert images, specifications, and pricing accurately
Ensure presentation materials meet brand standards
Work under direction of the Project Manager to finalize presentation decks
Delivery & Installation Support
Attend project installations
Assist with unloading, staging, and organizing product
Document damages and coordinate replacements
Manage RTVs and follow-through
Coordinate with receivers and logistics partners
Obtain Certificates of Insurance as required
Provide timely status updates to the team
Qualifications
3–7 years experience in procurement, operations, or interior design purchasing
Residential interior design experience strongly preferred and familiarity with Studio Designer
Exceptional attention to detail and follow-through
Strong written and verbal communication skills
Proficiency in Microsoft Office, particularly PowerPoint
Comfort working within procurement or project management software
Financial literacy and comfort reviewing pricing and budgets
Professional, emotionally mature, and solutions-oriented
Ability to balance focused desk work with active installation days
Compensation & Benefits
Salary range: $82,000 – $92,000 annually, commensurate with experience.
Benefits Include
Health insurance contribution (50 percent employee coverage) & 401K
Paid time off
Performance-based bonus potential
Hybrid work flexibility
We are seeking a steady, accountable professional who values precision, teamwork, and high standards, and who is excited to contribute meaningfully to a growing luxury design firm.
#J-18808-Ljbffr
As we enter our next chapter of growth, we are seeking a highly organized, detail-driven professional to serve as our Procurement & Design Operations Coordinator.
This is a pivotal operational role within our studio. The right candidate will oversee the full lifecycle of product procurement while supporting design operations from presentation through installation. This role reports directly to the Operations Director and works in close collaboration with the Project Manager and design team.
Position Overview
The Procurement & Design Operations Coordinator manages all purchasing, order tracking, vendor coordination, and installation logistics for the firm. In addition, this role supports purchasing forecasts and prepares polished client presentation materials under the direction of the Project Manager. This is a full-time hybrid position with 2–3 in-office days per week. Increased in-office presence is required during active installation periods.
Key Responsibilities
Procurement & Order Management
Create and issue all purchase orders with complete accuracy
Verify pricing, freight, specifications, and lead times prior to placement
Review vendor acknowledgements and resolve discrepancies in writing
Track all orders from confirmation through final delivery
Maintain precise records within Studio and related systems
Monitor production timelines and proactively communicate updates
Obtain freight quotes and coordinate shipping logistics
Manage COM fabric, CFAs, lot and bolt tracking
Negotiate pricing on larger or aggregated orders
Coordinate deposits and balance payments with Operations
Perform cross-check audits between RFQs, proposals, space plans, and orders
Maintain organized digital documentation of invoices and confirmations
Vendor Management
Maintain up-to-date vendor records and contacts
Establish new vendor accounts and maintain tax-exempt documentation
Schedule vendor presentations and in-studio appointments
Serve as primary point of contact for order-related vendor communication
Budget & Forecasting Support
Support the Project Manager in purchasing forecasts
Track committed spend versus approved budgets
Flag variances promptly
Assist in protecting project margins
Design Presentation Support
Prepare polished client selection sheets within the firm’s PowerPoint template
Insert images, specifications, and pricing accurately
Ensure presentation materials meet brand standards
Work under direction of the Project Manager to finalize presentation decks
Delivery & Installation Support
Attend project installations
Assist with unloading, staging, and organizing product
Document damages and coordinate replacements
Manage RTVs and follow-through
Coordinate with receivers and logistics partners
Obtain Certificates of Insurance as required
Provide timely status updates to the team
Qualifications
3–7 years experience in procurement, operations, or interior design purchasing
Residential interior design experience strongly preferred and familiarity with Studio Designer
Exceptional attention to detail and follow-through
Strong written and verbal communication skills
Proficiency in Microsoft Office, particularly PowerPoint
Comfort working within procurement or project management software
Financial literacy and comfort reviewing pricing and budgets
Professional, emotionally mature, and solutions-oriented
Ability to balance focused desk work with active installation days
Compensation & Benefits
Salary range: $82,000 – $92,000 annually, commensurate with experience.
Benefits Include
Health insurance contribution (50 percent employee coverage) & 401K
Paid time off
Performance-based bonus potential
Hybrid work flexibility
We are seeking a steady, accountable professional who values precision, teamwork, and high standards, and who is excited to contribute meaningfully to a growing luxury design firm.
#J-18808-Ljbffr