Office Assistant
Macomb County Government, Lansing, MI, United States
As part of our total benefit package, Macomb County proudly offers medical, dental, and vision coverage, with no monthly premium to employees for single, two person or family coverage. Health care, dental and vision benefits are effective the first day of employment.
Overview
Classification Title : Office Assistant
Salary : $37,571.07 - $48,595.04
Department : Community Mental Health
Opening Date : 04/17/2026
Closing Date : 05/01/2026 12:00 a.m.
FLSA STATUS : Non-exempt - overtime pursuant to Collective Bargaining Agreement
Employment Relationship : Just cause subject to probationary period
Current Hours and Starting Time : Full-time (37.5 hours per week) position. The current start time for this position is 8:30 a.m.
General Summary
Performs routine to moderately difficult clerical duties according to established policies and procedures.
Essential Duties & Responsibilities
Performs clerical duties according to established policies and procedures.
Records or posts information in journals, files and/or other departmental records.
Verifies the accuracy of information and prepares forms, records, requests for funds and other documents.
Types and/or prepares vouchers, forms, memos, letters, records and other correspondence according to established policies and procedures.
Performs calculations and compiles information for and prepares various documents and reports.
Opens, sorts, tallies and records payments and other documents received.
Enters information on records and forms.
Compiles and maintains departmental files.
Distributes notices, forms and other documents.
Makes duplicate copies of reports and/or information and routes to proper persons, departments and/or files.
Receives incoming telephone calls and e-mails; provides assistance by answering questions and inquiries appropriate to skill level; relays messages to appropriate individuals or departments.
Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines.
Performs related duties as assigned.
Operates an automobile to perform assigned job functions.
Qualifications
Required Education and Experience
High School diploma or GED equivalent
Required Licenses Or Certifications
Possession of a valid Michigan driver’s license and operable, insured automobile for authorized travel
Preferred Education And Experience
Previous clerical work experience
Knowledge
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES:
Modern office procedures and methods
Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County
Skill In
Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public
Providing customer service to internal and external customers via phone, email and in person
Performing a variety of duties, often changing from one task to another of a different nature
Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
Organization and time management
Operating personal computers with current versions of office efficiency software and applications
Performing data entry to multiple types of database applications for registration, enrollment, service provision, billing, inventory and statistical review and reporting
Ability To
Collaborative: Approaches all situations with a teamwork and solution focused mindset demonstrated through active participation in meetings, volunteering to assist teammates and other departments as appropriate.
Accountable: Takes ownership and empowers others to do the same as evidenced by identifying solutions and acting on job responsibilities and organizational objectives.
Respectful: Treats people with dignity while honoring individual differences demonstrated through use of positive and encouraging statements and/or interactions to, about and/or with colleagues and persons served; evidenced by supervisor observation, feedback from other department staff and leadership
Engages effectively with diverse communities; interact with people in an inclusive manner that respects cultural and socio-economic differences
Work in an environment which embraces the county’s Dignity Campaign
Effectively speak, write and understand the English language
Effectively speak, write and understand a language other than English is preferred
Understand and carry out oral and/or written instructions
Accurately organize and maintain paper documents and electronic files
Maintain the confidentiality of information and professional boundaries
Work independently
Provide excellent customer service to both internal and external customers with tact and courtesy
Meet schedules and deadlines of the work
Perform low to moderate level clerical/administrative related duties with a high degree of accuracy
Learn new policies, practices and procedures
Read and understand laws, rulings and other published guidance
Work Environment/Conditions
The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.
Work Environment : Office or similar indoor environment; other listed environments and exposures are considered in safety assessments.
General Requirements And Disclaimers
Complies with P.A. 390, as amended, known as the State’s Emergency Management Act and the County’s Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.
The AFSCME-Local 411 bargaining unit represents this position. Therefore, there may be contract language which could require consideration in the selection process.
GRANT OR EXTERNALLY FUNDED POSITION
– This position will continue only if sufficient grant or external funds are provided.
#J-18808-Ljbffr
Overview
Classification Title : Office Assistant
Salary : $37,571.07 - $48,595.04
Department : Community Mental Health
Opening Date : 04/17/2026
Closing Date : 05/01/2026 12:00 a.m.
FLSA STATUS : Non-exempt - overtime pursuant to Collective Bargaining Agreement
Employment Relationship : Just cause subject to probationary period
Current Hours and Starting Time : Full-time (37.5 hours per week) position. The current start time for this position is 8:30 a.m.
General Summary
Performs routine to moderately difficult clerical duties according to established policies and procedures.
Essential Duties & Responsibilities
Performs clerical duties according to established policies and procedures.
Records or posts information in journals, files and/or other departmental records.
Verifies the accuracy of information and prepares forms, records, requests for funds and other documents.
Types and/or prepares vouchers, forms, memos, letters, records and other correspondence according to established policies and procedures.
Performs calculations and compiles information for and prepares various documents and reports.
Opens, sorts, tallies and records payments and other documents received.
Enters information on records and forms.
Compiles and maintains departmental files.
Distributes notices, forms and other documents.
Makes duplicate copies of reports and/or information and routes to proper persons, departments and/or files.
Receives incoming telephone calls and e-mails; provides assistance by answering questions and inquiries appropriate to skill level; relays messages to appropriate individuals or departments.
Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines.
Performs related duties as assigned.
Operates an automobile to perform assigned job functions.
Qualifications
Required Education and Experience
High School diploma or GED equivalent
Required Licenses Or Certifications
Possession of a valid Michigan driver’s license and operable, insured automobile for authorized travel
Preferred Education And Experience
Previous clerical work experience
Knowledge
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES:
Modern office procedures and methods
Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County
Skill In
Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public
Providing customer service to internal and external customers via phone, email and in person
Performing a variety of duties, often changing from one task to another of a different nature
Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
Organization and time management
Operating personal computers with current versions of office efficiency software and applications
Performing data entry to multiple types of database applications for registration, enrollment, service provision, billing, inventory and statistical review and reporting
Ability To
Collaborative: Approaches all situations with a teamwork and solution focused mindset demonstrated through active participation in meetings, volunteering to assist teammates and other departments as appropriate.
Accountable: Takes ownership and empowers others to do the same as evidenced by identifying solutions and acting on job responsibilities and organizational objectives.
Respectful: Treats people with dignity while honoring individual differences demonstrated through use of positive and encouraging statements and/or interactions to, about and/or with colleagues and persons served; evidenced by supervisor observation, feedback from other department staff and leadership
Engages effectively with diverse communities; interact with people in an inclusive manner that respects cultural and socio-economic differences
Work in an environment which embraces the county’s Dignity Campaign
Effectively speak, write and understand the English language
Effectively speak, write and understand a language other than English is preferred
Understand and carry out oral and/or written instructions
Accurately organize and maintain paper documents and electronic files
Maintain the confidentiality of information and professional boundaries
Work independently
Provide excellent customer service to both internal and external customers with tact and courtesy
Meet schedules and deadlines of the work
Perform low to moderate level clerical/administrative related duties with a high degree of accuracy
Learn new policies, practices and procedures
Read and understand laws, rulings and other published guidance
Work Environment/Conditions
The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.
Work Environment : Office or similar indoor environment; other listed environments and exposures are considered in safety assessments.
General Requirements And Disclaimers
Complies with P.A. 390, as amended, known as the State’s Emergency Management Act and the County’s Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.
The AFSCME-Local 411 bargaining unit represents this position. Therefore, there may be contract language which could require consideration in the selection process.
GRANT OR EXTERNALLY FUNDED POSITION
– This position will continue only if sufficient grant or external funds are provided.
#J-18808-Ljbffr