Receptionist/Executive Administrative Assistant
Boucher Group, Greenfield, WI, United States
One of Wisconsin's largest and most progressive automotive dealer groups is looking for a skilled Executive Assistant to support the company's owner and senior executives at our corporate office. Your job will involve handling administrative, clerical, and business tasks for our senior management. This may include creating reports, drafting correspondence, taking meeting minutes, answering phones, handling customer concern calls, maintaining executive-level emails, and more.
To succeed in this position, you must have excellent multitasking and time management skills, a professional demeanor, and the ability to work quickly under pressure and handle sensitive information with confidentiality and integrity. Qualified candidates should also be proficient with the full Microsoft Office suite. Preference will be given to candidates who can prove they have succeeded in a similar role.
Executive Assistant Responsibilities:
Primary point of contact for all incoming calls to the corporate office, screening and directing phone calls to appropriate personnel, and managing a multi-line phone system
Handling customer concern calls along with reviewing possible resolutions with executive managers
Manage/maintain executive-level emails from manufacturers and various other business-related correspondence
Assist with disseminating information to the broader executive team and delegating tasks to various company departments and senior management staff
Create various reports and prepare the initial working drafts of correspondence and memoranda, as directed
Collect documentation to respond to requests for business records, customer inquiries, collection efforts, and/or legal process
Organize documentation from a wide variety of transactions, including critical file management
Coordinate corporate meetings and training sessions by reserving meeting spaces, ordering refreshments, and reviewing/approving payments to support vendors
Manage/order office supplies for the corporate office
Organize/plan various corporate office outings and/or in-house events
Provide general administrative support as needed
Executive Assistant Requirements:
Must have at least five years of experience as an Executive Assistant or similar role
Professional verbal and written communication skills
Experienced with all Microsoft Office products
Confidentiality, integrity, and professionalism in handling sensitive information
Strong time management and multitasking skills
Ability to work quickly under pressure while maintaining attention to detail
Problem-solving and decision-making skills
Ability to act as a gatekeeper, determining which pieces of information need to be received by upper management
Benefits:
Competitive benefits package which includes health, dental, vision, and life insurance
Short- and long-term disability plans
401(k) Plan
Section 125 Cafeteria Plan
Salary commensurate with experience
Our group is dedicated to providing a friendly, collegial, and rewarding work environment.
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To succeed in this position, you must have excellent multitasking and time management skills, a professional demeanor, and the ability to work quickly under pressure and handle sensitive information with confidentiality and integrity. Qualified candidates should also be proficient with the full Microsoft Office suite. Preference will be given to candidates who can prove they have succeeded in a similar role.
Executive Assistant Responsibilities:
Primary point of contact for all incoming calls to the corporate office, screening and directing phone calls to appropriate personnel, and managing a multi-line phone system
Handling customer concern calls along with reviewing possible resolutions with executive managers
Manage/maintain executive-level emails from manufacturers and various other business-related correspondence
Assist with disseminating information to the broader executive team and delegating tasks to various company departments and senior management staff
Create various reports and prepare the initial working drafts of correspondence and memoranda, as directed
Collect documentation to respond to requests for business records, customer inquiries, collection efforts, and/or legal process
Organize documentation from a wide variety of transactions, including critical file management
Coordinate corporate meetings and training sessions by reserving meeting spaces, ordering refreshments, and reviewing/approving payments to support vendors
Manage/order office supplies for the corporate office
Organize/plan various corporate office outings and/or in-house events
Provide general administrative support as needed
Executive Assistant Requirements:
Must have at least five years of experience as an Executive Assistant or similar role
Professional verbal and written communication skills
Experienced with all Microsoft Office products
Confidentiality, integrity, and professionalism in handling sensitive information
Strong time management and multitasking skills
Ability to work quickly under pressure while maintaining attention to detail
Problem-solving and decision-making skills
Ability to act as a gatekeeper, determining which pieces of information need to be received by upper management
Benefits:
Competitive benefits package which includes health, dental, vision, and life insurance
Short- and long-term disability plans
401(k) Plan
Section 125 Cafeteria Plan
Salary commensurate with experience
Our group is dedicated to providing a friendly, collegial, and rewarding work environment.
#J-18808-Ljbffr