Assistant FOM (Freeport, TX) Austin Industrial
Austin Industries, Freeport, TX, United States
Assistant Field Office Manager
Assists with accounting and administrative support functions for the assigned project (job) site(s).
Functional Areas of Responsibility
Process and enter vendor/subcontractor invoices
Enter timesheets
Provide administrative support
Specific Duties and Responsibilities
Receive, review, and process vendor invoices
Take delivery of goods and/or materials and ensure accurate reporting in accounting system
Assist with onboarding employee‑owners and maintaining accurate HR forms/records
Ensure jobsite timesheets are entered accurately and timely
Coordinate weekly payroll function
Review and enter pay requests from subcontractors in the accounting system
Keep track of Lien Waivers, Supplier’s Release, Notice of Intent to Lien, Mechanic’s Lien, and Release of Lien
Assist with periodic internal and external audits
Assist with various reporting requirements
Assist with record keeping, filing, and other administrative or clerical duties
Ensure effective team coverage by cross‑training on various roles/responsibilities
Maintain ongoing contact with various jobsites, regional offices, and departments to ensure organizational strategic goals are achieved
Perform various ad hoc requests
Meet accounts payable financial standards by providing annual accounts payable budget information, monitoring expenditures, identifying variances, and implementing corrective actions
Develop, implement, and maintain procedures, as related to accounts payable functions, in accordance to overall company financial policy
Train AP functions throughout the company
Work closely with internal and external auditors by supplying information and technical assistance as necessary
Perform a wide variety of special projects, as needed
Qualifications Required For This Position
Education
Bachelor's degree in accounting, business, or related field
Accounts Payable certification preferred
Experience
8+ years of experience in accounts payable or related field required
Minimum of five years of supervisory experience
Strong analytical and problem‑solving skills required
Effective communication skills, both verbal and written
Ability to lead a team environment with emphasis in customer service, accuracy, and timeliness
Proficient in Microsoft Outlook, Excel, and Word
Knowledge of Viewpoint and/or CMiC ERP systems preferred
Construction industry experience preferred
Austin Industrial is an Equal Opportunity Employer.
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Assists with accounting and administrative support functions for the assigned project (job) site(s).
Functional Areas of Responsibility
Process and enter vendor/subcontractor invoices
Enter timesheets
Provide administrative support
Specific Duties and Responsibilities
Receive, review, and process vendor invoices
Take delivery of goods and/or materials and ensure accurate reporting in accounting system
Assist with onboarding employee‑owners and maintaining accurate HR forms/records
Ensure jobsite timesheets are entered accurately and timely
Coordinate weekly payroll function
Review and enter pay requests from subcontractors in the accounting system
Keep track of Lien Waivers, Supplier’s Release, Notice of Intent to Lien, Mechanic’s Lien, and Release of Lien
Assist with periodic internal and external audits
Assist with various reporting requirements
Assist with record keeping, filing, and other administrative or clerical duties
Ensure effective team coverage by cross‑training on various roles/responsibilities
Maintain ongoing contact with various jobsites, regional offices, and departments to ensure organizational strategic goals are achieved
Perform various ad hoc requests
Meet accounts payable financial standards by providing annual accounts payable budget information, monitoring expenditures, identifying variances, and implementing corrective actions
Develop, implement, and maintain procedures, as related to accounts payable functions, in accordance to overall company financial policy
Train AP functions throughout the company
Work closely with internal and external auditors by supplying information and technical assistance as necessary
Perform a wide variety of special projects, as needed
Qualifications Required For This Position
Education
Bachelor's degree in accounting, business, or related field
Accounts Payable certification preferred
Experience
8+ years of experience in accounts payable or related field required
Minimum of five years of supervisory experience
Strong analytical and problem‑solving skills required
Effective communication skills, both verbal and written
Ability to lead a team environment with emphasis in customer service, accuracy, and timeliness
Proficient in Microsoft Outlook, Excel, and Word
Knowledge of Viewpoint and/or CMiC ERP systems preferred
Construction industry experience preferred
Austin Industrial is an Equal Opportunity Employer.
#J-18808-Ljbffr