Billing Administrator
BETA Group, Inc., Lincoln, RI, United States
Job Description
BETA Group, Inc. is seeking an experienced Billing Administrator to join our growing engineering firm. This role is ideal for a detail-oriented, organized professional who takes ownership of their work and has experience with Deltek Vision or Vantagepoint. In this position you will go beyond transactional billing and take full ownership of the project billing process, working closely with Project Managers. The new team member should have strong communication skills and a commitment to delivering exceptional internal and external customer service. The ideal candidate is a strong communicator with a customer‑focused mindset who is eager to improve processes and drive consistency across the team. This role offers valuable exposure to project financial performance with opportunities for growth.
Job Type
Full‑time
Responsibilities
Manage end-to-end billing for a portfolio of AEC projects, ensuring accuracy and timeliness
Collaborate closely with Project Managers to review invoices, align billing with contract terms and project progress, and proactively resolve issues
Prepare and process a mix of billing types (T&M, lump sum, percent complete)
Support client billing questions and resolve discrepancies
Identify opportunities to streamline billing processes and promote consistency across the team
Maintain all records, files and backup documentation related to projects
Maintain accurate customer information in company database according to company procedures
Responsible for project setup to include ensuring proper contract documentation is received
Review and understand contract terms to ensure proper billing setup
Track and manage unbilled activity
Support month‑end close by ensuring timely and accurate data entry in Vantagepoint to meet deadlines
Research discrepancies and debit memos to accurately process, issue, and post credits/debits to customer accounts as necessary
Research and respond to all accounts receivable inquiries in a prompt and appropriate manner
Provide auditors with requested documentation and reports as needed
Contribute to team success by taking on additional responsibilities as assigned
Growth Opportunities
BETA encourages and promotes employee advancement and career development
Leads to potential advancement to more senior positions
Location
Preferred location is BETA’s Lincoln, RI office; however, there will be times that travel to and from BETA’s Norwood, MA office is required. Candidates should have flexibility to work from our other office locations. BETA also offers a hybrid work schedule, allowing employees to request working remotely up to 2 days per week.
Requirements
Associate degree in Accounting, Finance or equivalent
Experience with Deltek Vantagepoint or Deltek Vision Software
Proficient in Microsoft Applications (Teams, Word, Excel, Outlook)
Must be an organized self-starter, effective time planner, and results oriented
Must show strong initiative, an eagerness to learn, and the ability to work independently while being an active team player
Must possess a meticulous attention to detail with a focus on compliance to processes and procedures
Ability to effectively communicate and interact with clients and all staff levels in a service-oriented environment
Must be able to lift/move objects weighing up to 20 pounds
Must be able to stand or sit for long periods of time
Must have a valid driver’s license and reliable transportation
Preferred Experience/Skills
2 to 5 years of experience with Billing/Accounts Receivable in Architecture/Engineering/Construction environment
Salary
$59,000-$78,000 or commensurate
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BETA Group, Inc. is seeking an experienced Billing Administrator to join our growing engineering firm. This role is ideal for a detail-oriented, organized professional who takes ownership of their work and has experience with Deltek Vision or Vantagepoint. In this position you will go beyond transactional billing and take full ownership of the project billing process, working closely with Project Managers. The new team member should have strong communication skills and a commitment to delivering exceptional internal and external customer service. The ideal candidate is a strong communicator with a customer‑focused mindset who is eager to improve processes and drive consistency across the team. This role offers valuable exposure to project financial performance with opportunities for growth.
Job Type
Full‑time
Responsibilities
Manage end-to-end billing for a portfolio of AEC projects, ensuring accuracy and timeliness
Collaborate closely with Project Managers to review invoices, align billing with contract terms and project progress, and proactively resolve issues
Prepare and process a mix of billing types (T&M, lump sum, percent complete)
Support client billing questions and resolve discrepancies
Identify opportunities to streamline billing processes and promote consistency across the team
Maintain all records, files and backup documentation related to projects
Maintain accurate customer information in company database according to company procedures
Responsible for project setup to include ensuring proper contract documentation is received
Review and understand contract terms to ensure proper billing setup
Track and manage unbilled activity
Support month‑end close by ensuring timely and accurate data entry in Vantagepoint to meet deadlines
Research discrepancies and debit memos to accurately process, issue, and post credits/debits to customer accounts as necessary
Research and respond to all accounts receivable inquiries in a prompt and appropriate manner
Provide auditors with requested documentation and reports as needed
Contribute to team success by taking on additional responsibilities as assigned
Growth Opportunities
BETA encourages and promotes employee advancement and career development
Leads to potential advancement to more senior positions
Location
Preferred location is BETA’s Lincoln, RI office; however, there will be times that travel to and from BETA’s Norwood, MA office is required. Candidates should have flexibility to work from our other office locations. BETA also offers a hybrid work schedule, allowing employees to request working remotely up to 2 days per week.
Requirements
Associate degree in Accounting, Finance or equivalent
Experience with Deltek Vantagepoint or Deltek Vision Software
Proficient in Microsoft Applications (Teams, Word, Excel, Outlook)
Must be an organized self-starter, effective time planner, and results oriented
Must show strong initiative, an eagerness to learn, and the ability to work independently while being an active team player
Must possess a meticulous attention to detail with a focus on compliance to processes and procedures
Ability to effectively communicate and interact with clients and all staff levels in a service-oriented environment
Must be able to lift/move objects weighing up to 20 pounds
Must be able to stand or sit for long periods of time
Must have a valid driver’s license and reliable transportation
Preferred Experience/Skills
2 to 5 years of experience with Billing/Accounts Receivable in Architecture/Engineering/Construction environment
Salary
$59,000-$78,000 or commensurate
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