Practice Group Support Specialist
Nixon Peabody LLP, San Francisco, CA, United States
Job Description
The Practice Group Support Specialist provides comprehensive administrative, operational, and business development support for the Construction & Real Estate Litigation practice group. The role supports attorneys and paralegals with information systems, client billing, and essential administrative tasks.
Responsibilities
Manage document collection, creation and review, including drafting initial versions, updating content, proofing for spelling/grammar errors, redlining revisions, and preparing redacted versions of legal documents.
Maintain proposal systems, experience databases, form files, templates, and other departmental information warehouses.
Order, organize, and maintain documents and client files, ensuring proper filing and setup. Prepare correspondence and materials as directed by attorneys.
Manage engagement letters, including processing conflicts and new business forms, and monitor related communication for incoming clients.
Handle client billing workflows and support year‑end collection efforts in conjunction with the billing team.
Support training and integration of new team members, ensuring smooth onboarding.
Serve as a point of contact.
Support business development initiatives and assist with event follow‑up.
Coordinate department team meetings and agendas.
Perform other duties as assigned.
Qualifications
0‑3 years of relevant experience within a law firm setting.
Bachelor’s degree required; experience in lieu of a degree will be considered.
Excellent communication skills, both verbal and written.
Attention to detail with the ability to handle difficult situations and meet varying deadlines.
Interpersonal skills with the ability to work with personnel at all levels.
Strong research, proofreading and editing skills.
Proficient in Microsoft Office Suite (Excel and PowerPoint).
Ability to work independently with minimal supervision.
Demonstrated ability to handle multiple tasks concurrently.
Ability to thrive in a high‑volume, deadline‑driven work environment.
Willingness to learn new skills.
Location & Salary
San Francisco, CA: $77,000 to $110,000 annually. Additional contingent compensation may apply.
Equal Opportunity
Nixon Peabody LLP is an Equal Opportunity / Affiliated Action Employer. The firm is committed to creating a fair workplace and does not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, or any other characteristic protected by applicable law. Nixon Peabody participates in E‑Verify to confirm identity and employment eligibility.
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The Practice Group Support Specialist provides comprehensive administrative, operational, and business development support for the Construction & Real Estate Litigation practice group. The role supports attorneys and paralegals with information systems, client billing, and essential administrative tasks.
Responsibilities
Manage document collection, creation and review, including drafting initial versions, updating content, proofing for spelling/grammar errors, redlining revisions, and preparing redacted versions of legal documents.
Maintain proposal systems, experience databases, form files, templates, and other departmental information warehouses.
Order, organize, and maintain documents and client files, ensuring proper filing and setup. Prepare correspondence and materials as directed by attorneys.
Manage engagement letters, including processing conflicts and new business forms, and monitor related communication for incoming clients.
Handle client billing workflows and support year‑end collection efforts in conjunction with the billing team.
Support training and integration of new team members, ensuring smooth onboarding.
Serve as a point of contact.
Support business development initiatives and assist with event follow‑up.
Coordinate department team meetings and agendas.
Perform other duties as assigned.
Qualifications
0‑3 years of relevant experience within a law firm setting.
Bachelor’s degree required; experience in lieu of a degree will be considered.
Excellent communication skills, both verbal and written.
Attention to detail with the ability to handle difficult situations and meet varying deadlines.
Interpersonal skills with the ability to work with personnel at all levels.
Strong research, proofreading and editing skills.
Proficient in Microsoft Office Suite (Excel and PowerPoint).
Ability to work independently with minimal supervision.
Demonstrated ability to handle multiple tasks concurrently.
Ability to thrive in a high‑volume, deadline‑driven work environment.
Willingness to learn new skills.
Location & Salary
San Francisco, CA: $77,000 to $110,000 annually. Additional contingent compensation may apply.
Equal Opportunity
Nixon Peabody LLP is an Equal Opportunity / Affiliated Action Employer. The firm is committed to creating a fair workplace and does not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, or any other characteristic protected by applicable law. Nixon Peabody participates in E‑Verify to confirm identity and employment eligibility.
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