Coordinator, Global Business Development
American Museum, New York, NY, United States
Coordinator, Global Business Development The American Museum of Natural History is one of the world's preeminent scientific and cultural institutions, and has as its mission to discover, interpret and disseminate information about human cultures, the natural world and the universe through a wide-ranging program of scientific research, education and exhibition. The Global Business Development (GBD) department focuses on licensing Museum content. Currently, main product lines are traveling exhibitions, planetarium shows and digital intellectual property distribution. GBD is seeking a full-time Coordinator to provide administrative support to the Sales and Operations teams to help provide high-quality, memorable and seamless client experiences. The Coordinator is responsible for managing licensing for Museum materials from first contact through delivery.
Job duties include, but are not limited to:
Manage incoming license requests for the Museum's assets, including negotiating fees, gaining internal approvals, drafting agreements and tracking payment.
Research and report on larger or longer-term licensing projects and development prospects.
Track completed contracts, attendance and other information from all showings of Museum exhibits and planetarium shows at other venues.
Create visual and numerical reports for presentations.
Perform day-to-day office/departmental administration such as ordering supplies and vendor management, expense reports and maintaining the digital file system.
Coordinate office meeting facilitation and client visit arrangements.
Open purchase orders, complete invoicing and provide payment support for clients and providers.
Support conference services as necessary.
The expected salary range for the Coordinator is $50,000/annual $58,000/annual. This position is overtime-eligible and the AMNH offers an extensive benefits package designed to meet the needs of our dedicated and diverse community.
Minimum Qualifications - High School Diploma or equivalent. Two years professional experience in administrative management, project management, sales, design management or another related field.
Preferred Qualifications - Familiarity with Microsoft Office Suite. Familiarity with CRM platforms. Demonstrated project management skills.
Physical Demands - Must be able to remain in a stationary position (sitting or standing) for prolonged periods. Must be able to occasionally lift up to 20 pounds. Must be able to move about the Museum campus.
Job duties include, but are not limited to:
Manage incoming license requests for the Museum's assets, including negotiating fees, gaining internal approvals, drafting agreements and tracking payment.
Research and report on larger or longer-term licensing projects and development prospects.
Track completed contracts, attendance and other information from all showings of Museum exhibits and planetarium shows at other venues.
Create visual and numerical reports for presentations.
Perform day-to-day office/departmental administration such as ordering supplies and vendor management, expense reports and maintaining the digital file system.
Coordinate office meeting facilitation and client visit arrangements.
Open purchase orders, complete invoicing and provide payment support for clients and providers.
Support conference services as necessary.
The expected salary range for the Coordinator is $50,000/annual $58,000/annual. This position is overtime-eligible and the AMNH offers an extensive benefits package designed to meet the needs of our dedicated and diverse community.
Minimum Qualifications - High School Diploma or equivalent. Two years professional experience in administrative management, project management, sales, design management or another related field.
Preferred Qualifications - Familiarity with Microsoft Office Suite. Familiarity with CRM platforms. Demonstrated project management skills.
Physical Demands - Must be able to remain in a stationary position (sitting or standing) for prolonged periods. Must be able to occasionally lift up to 20 pounds. Must be able to move about the Museum campus.