ADMINISTRATIVE SPECIALIST II (Mosquito Control Program College Park, MD)
State of Maryland, Annapolis, MD, United States
Introduction
The Maryland Department of Agriculture is a department under Maryland's Executive Branch. Formed in 1972 by the Maryland General Assembly to address the agriculture needs for the State of Maryland, the Department oversees and serves as a regulatory body for animal health, consumer services to include marketing and lab services, plant and pest management and resource conservation. As the number one industry in Maryland, the diversity of agriculture programs in the State continue to expand and grow.
Job Details
Grade: 11
Location: 8071 Greenmead Drive, College Park, MD 20716
Main Purpose of the Job
The main purpose of the Administrative Specialist II position is to provide high-level office management and independent coordination of functions essential to the Maryland Department of Agriculture’s mission of providing reliable service and education to the state's citizens. By managing the College Park Mosquito Control Office, this role directly supports the agency's mission through the implementation of the Mosquito Control Program across Prince George’s, Montgomery, and Howard counties. The position serves as a critical liaison between the Department and high-level county administrators, assisting in budget formulation, program planning, and the revision of regional procedures. This requires a high degree of initiative to independently manage complex tasks and ensure that the agency’s services are delivered with the accuracy and professionalism that build public confidence.
Position Duties
Independently manages complex administrative operations for the College Park Regional Office, ensuring high-level efficiency and compliance with Maryland Department of Agriculture (MDA) policies and state laws.
Directs the full recruitment lifecycle for seasonal staff, including advertising positions, chairing interview panels, selecting candidates, and executing employment contracts; serves as the official timekeeper for all regional staff via the Workday system, providing technical guidance and ensuring accurate payroll processing.
Acts as the primary point of contact in managing high volume telephone inquiries from mosquito control complaints to response coordination, maintaining frequent contact with the public, HOAs, and county officials during the peak mosquito control season (March–October).
Manages and tracks all program expenses across three counties and over 200 communities, specifically accounting for insecticide, labor, equipment, supplies and material costs associated with larviciding and adulticide operations and executes procurement procedures in accordance with MDA and DBM regulations.
Produces year-to-date expenditure data into accurate finalized annual billing for each participating municipality and local government entity.
Prepares and tracks mosquito spray program budgets by generating statistical reports, reconciling monthly vendor statements, and auditing MDA credit card charges to ensure accuracy; provides detailed status reports on budget health to the Program Administrator, Supervisors, and locality administrations to ensure fiscal transparency and accountability.
Develops, coordinates, and maintains comprehensive databases for over 85 cooperative agreements involving county governments, local municipalities, and homeowners' associations.
Adheres to strict confidentiality protocols in retrieval of public and confidential records, including cooperative agreements, medical pesticide exemptions, air spray data, and insecticide application logs; quantifies critical data values for use in Maryland Department of the Environment (MDE) and Federal National Pollutant Discharge Elimination System (NPDES) permit reporting.
Assists in the statewide production and distribution of educational materials to enhance community awareness and program transparency.
Maintains a current vendor directory and ensures all office manuals, files, and publications are updated and readily retrievable for staff use.
Minimum Qualifications
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: One year of experience performing administrative staff, clerical, clerical technical, or secretarial work.
Notes: Candidates may substitute 30 credit hours from an accredited college or university for the required experience; candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.
Desired or Preferred Qualifications
Office Management experience
Customer Service experience
Billing and Invoice experience
Budget knowledge and experience
Special Requirements
Candidates may be responsible for providing their own transportation as needed to access meetings, remote locations, and job destinations as assigned.
EEO Statement
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.
Benefits
STATE OF MARYLAND BENEFITS
#J-18808-Ljbffr
The Maryland Department of Agriculture is a department under Maryland's Executive Branch. Formed in 1972 by the Maryland General Assembly to address the agriculture needs for the State of Maryland, the Department oversees and serves as a regulatory body for animal health, consumer services to include marketing and lab services, plant and pest management and resource conservation. As the number one industry in Maryland, the diversity of agriculture programs in the State continue to expand and grow.
Job Details
Grade: 11
Location: 8071 Greenmead Drive, College Park, MD 20716
Main Purpose of the Job
The main purpose of the Administrative Specialist II position is to provide high-level office management and independent coordination of functions essential to the Maryland Department of Agriculture’s mission of providing reliable service and education to the state's citizens. By managing the College Park Mosquito Control Office, this role directly supports the agency's mission through the implementation of the Mosquito Control Program across Prince George’s, Montgomery, and Howard counties. The position serves as a critical liaison between the Department and high-level county administrators, assisting in budget formulation, program planning, and the revision of regional procedures. This requires a high degree of initiative to independently manage complex tasks and ensure that the agency’s services are delivered with the accuracy and professionalism that build public confidence.
Position Duties
Independently manages complex administrative operations for the College Park Regional Office, ensuring high-level efficiency and compliance with Maryland Department of Agriculture (MDA) policies and state laws.
Directs the full recruitment lifecycle for seasonal staff, including advertising positions, chairing interview panels, selecting candidates, and executing employment contracts; serves as the official timekeeper for all regional staff via the Workday system, providing technical guidance and ensuring accurate payroll processing.
Acts as the primary point of contact in managing high volume telephone inquiries from mosquito control complaints to response coordination, maintaining frequent contact with the public, HOAs, and county officials during the peak mosquito control season (March–October).
Manages and tracks all program expenses across three counties and over 200 communities, specifically accounting for insecticide, labor, equipment, supplies and material costs associated with larviciding and adulticide operations and executes procurement procedures in accordance with MDA and DBM regulations.
Produces year-to-date expenditure data into accurate finalized annual billing for each participating municipality and local government entity.
Prepares and tracks mosquito spray program budgets by generating statistical reports, reconciling monthly vendor statements, and auditing MDA credit card charges to ensure accuracy; provides detailed status reports on budget health to the Program Administrator, Supervisors, and locality administrations to ensure fiscal transparency and accountability.
Develops, coordinates, and maintains comprehensive databases for over 85 cooperative agreements involving county governments, local municipalities, and homeowners' associations.
Adheres to strict confidentiality protocols in retrieval of public and confidential records, including cooperative agreements, medical pesticide exemptions, air spray data, and insecticide application logs; quantifies critical data values for use in Maryland Department of the Environment (MDE) and Federal National Pollutant Discharge Elimination System (NPDES) permit reporting.
Assists in the statewide production and distribution of educational materials to enhance community awareness and program transparency.
Maintains a current vendor directory and ensures all office manuals, files, and publications are updated and readily retrievable for staff use.
Minimum Qualifications
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: One year of experience performing administrative staff, clerical, clerical technical, or secretarial work.
Notes: Candidates may substitute 30 credit hours from an accredited college or university for the required experience; candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.
Desired or Preferred Qualifications
Office Management experience
Customer Service experience
Billing and Invoice experience
Budget knowledge and experience
Special Requirements
Candidates may be responsible for providing their own transportation as needed to access meetings, remote locations, and job destinations as assigned.
EEO Statement
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.
Benefits
STATE OF MARYLAND BENEFITS
#J-18808-Ljbffr