Senior Accountant
Inside Higher Ed, Fremont, CA, United States
Ohlone College
Salary:
$81,504.00 - $104,028.00 Annually
Job Type:
Full-Time
Division:
Administrative Services
Opening Date:
04/16/2026
Location:
Fremont Campus
Job Number:
202300189
Department:
Administrative Services
Bargaining Unit:
California School Employees Association (CSEA)
Ideal Candidate Statement
Ohlone College is seeking a highly qualified professional to join its Fiscal Services team. This position plays a key role in monitoring District fund transactions and ensuring accurate financial reporting in collaboration with internal and external stakeholders, including oversight of the District's banking relationships. The ideal candidate will demonstrate integrity, independence, sound judgment, discretion, and reliability. Success in this role requires strong organizational skills, the ability to plan ahead, meet strict deadlines, and maintain effective working relationships across departments. This position directly impacts the accuracy of financial reporting provided to senior management, the Board, and the public, as well as the overall integrity of the Fiscal Services team. A high level of attention to detail and a commitment to producing accurate, timely work are essential.
Position Description
Under the direction of an administrator, perform professional fund accounting and budgetary work involved in establishing, analyzing, auditing, reconciling, and maintaining financial records; provide administrative support in the review, analysis, and development of designated budgets and accounts; prepare and audit a variety of financial, statistical, and budgetary reports, statements, and records.
Duties And Responsibilities
Perform professional fund accounting and budgetary work involved in establishing, analyzing, auditing, reconciling, and maintaining financial records;
Coordinate and participate in the design and implementation of improved fiscal procedures;
Provide technical expertise and serve as a liaison and support for the Business Services office with other District departments, external auditors, and outside agencies including District's banking relationships;
Oversee the reconciliation function of the general ledger to the County Office of Education;
Prepare and review subsidiary ledgers, Federal, State and local revenues in detail for auditing;
Organize and maintain general ledgers and oversee the maintenance of subsidiary ledgers;
Prepare and monitor cash flow schedule for the District;
Review the work of staff responsible for providing accounting functions;
Compile and analyze financial accounting data, interpret financial and statistical reports, documents and accounting records;
Set up account codes per BAM and prepare and enter opening budget, budget transfer requests, budget increases and decreases throughout the year;
Assure that financial activity of assigned accounts complies with applicable laws, codes, rules, regulations, policies, and procedures;
Calculate, post, audit, and adjust journal entries and update accounts to reflect revenue and expenditures;
Audit accounts for errors and make appropriate adjustments and reconcile various fiscal statements and budgets to assure accurate fund accounting and financial statements and cash amounts match organizational records including initiating account transfer and other transactions as needed;
Provide support, assistance, monitoring, and filing reports for deposits, grants, and categorical programs;
Prepare IPEDS, GANN limit, Non-Resident Tuition and year-end closing documents and worksheets. In addition, prepare reports for auditors; and prepare year end hard close;
Provide support to auditors for assigned categorical and grant funds and assure the accuracy and completeness of auditable documentation and records. In addition, review and provide necessary data and submit required forms to appropriate Federal and State agencies;
Assist and communicate with management in creating and maintaining different restricted budgets to assure compliance with applicable laws, rules, regulations, codes, and College policies and procedures, and generate, update, and distribute expenditure sheets;
Demonstrate sensitivity to and respect for diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of the College's students, faculty, staff, and community;
Effectively engage and support historically disproportionately impacted groups by addressing issues of equity and improving culturally responsive service-oriented practices;
Perform other related duties as assigned.
Knowledge Of
Methods, procedures and terminology used in professional fund accounting work;
General accounting and business functions of an educational organization, including general ledger, sub-ledger, budget, and payroll functions;
Financial and statistical record-keeping techniques;
The preparation of financial statements and comprehensive accounting reports;
Budgeting practices regarding monitoring and control;
Research and statistical evaluation techniques;
Applicable laws, codes, regulations, policies and procedures including those related to Federal OMBs, sales tax and IRS laws pertaining to 501(c)3 status;
Professional oral and written communication
Skill To
Interpret budgetary and financial records;
Apply and explain budgetary and accounting rules, regulations, policies and procedures;
Analyze financial data and prepare reports, forecasts, and recommendations;
Utilize sound mathematical skills, principles, reasoning, and statistical analysis;
Develop financial and statistical charts, databases, and spreadsheets;
Institute effective organizational, and management skills;
Utilize problem-solving and reasoning;
Operate a computer and assigned software, including database systems;
Communicate effectively both orally and in writing.
Ability To
Perform professional accounting and budgetary work involved in establishing, analyzing, auditing, reconciling, and maintaining financial records;
Review, analyze and develop designated budgets and accounts;
Compare numbers and detect errors efficiently;
Reconcile, balance, and audit assigned budgets and accounts;
Demonstrate excellent interpersonal skills and develop collaborative relationships;
Maintain cooperative and effective working relationships with others;
Add, subtract, multiply, and divide quickly and accurately;
Meet schedules and timelines;
Operate standard office equipment, including a computer and assigned software.
Minimum Qualifications
Any combination equivalent to a bachelor's degree in accounting or a related field and three years of professional accounting experience performing varied financial analysis, record-keeping, and report preparation. Must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practices.
Physical Requirements
This position requires physical abilities needed to work in a standard office setting, including but not limited to: standing and/or sitting for prolonged periods; occasional stooping, bending, kneeling, and twisting; occasional lifting, carrying, pushing and/or pulling light and moderate amounts of weight; operating office equipment which may require repeated fine motor skills (e.g.: keyboard use); and the ability to communicate in written and verbal forms. The position requires vision and hearing in normal ranges (with or without correction) sufficient to operate any assigned equipment and the ability to clearly communicate with others in written and verbal forms. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EEO Statement
The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants. If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.
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Salary:
$81,504.00 - $104,028.00 Annually
Job Type:
Full-Time
Division:
Administrative Services
Opening Date:
04/16/2026
Location:
Fremont Campus
Job Number:
202300189
Department:
Administrative Services
Bargaining Unit:
California School Employees Association (CSEA)
Ideal Candidate Statement
Ohlone College is seeking a highly qualified professional to join its Fiscal Services team. This position plays a key role in monitoring District fund transactions and ensuring accurate financial reporting in collaboration with internal and external stakeholders, including oversight of the District's banking relationships. The ideal candidate will demonstrate integrity, independence, sound judgment, discretion, and reliability. Success in this role requires strong organizational skills, the ability to plan ahead, meet strict deadlines, and maintain effective working relationships across departments. This position directly impacts the accuracy of financial reporting provided to senior management, the Board, and the public, as well as the overall integrity of the Fiscal Services team. A high level of attention to detail and a commitment to producing accurate, timely work are essential.
Position Description
Under the direction of an administrator, perform professional fund accounting and budgetary work involved in establishing, analyzing, auditing, reconciling, and maintaining financial records; provide administrative support in the review, analysis, and development of designated budgets and accounts; prepare and audit a variety of financial, statistical, and budgetary reports, statements, and records.
Duties And Responsibilities
Perform professional fund accounting and budgetary work involved in establishing, analyzing, auditing, reconciling, and maintaining financial records;
Coordinate and participate in the design and implementation of improved fiscal procedures;
Provide technical expertise and serve as a liaison and support for the Business Services office with other District departments, external auditors, and outside agencies including District's banking relationships;
Oversee the reconciliation function of the general ledger to the County Office of Education;
Prepare and review subsidiary ledgers, Federal, State and local revenues in detail for auditing;
Organize and maintain general ledgers and oversee the maintenance of subsidiary ledgers;
Prepare and monitor cash flow schedule for the District;
Review the work of staff responsible for providing accounting functions;
Compile and analyze financial accounting data, interpret financial and statistical reports, documents and accounting records;
Set up account codes per BAM and prepare and enter opening budget, budget transfer requests, budget increases and decreases throughout the year;
Assure that financial activity of assigned accounts complies with applicable laws, codes, rules, regulations, policies, and procedures;
Calculate, post, audit, and adjust journal entries and update accounts to reflect revenue and expenditures;
Audit accounts for errors and make appropriate adjustments and reconcile various fiscal statements and budgets to assure accurate fund accounting and financial statements and cash amounts match organizational records including initiating account transfer and other transactions as needed;
Provide support, assistance, monitoring, and filing reports for deposits, grants, and categorical programs;
Prepare IPEDS, GANN limit, Non-Resident Tuition and year-end closing documents and worksheets. In addition, prepare reports for auditors; and prepare year end hard close;
Provide support to auditors for assigned categorical and grant funds and assure the accuracy and completeness of auditable documentation and records. In addition, review and provide necessary data and submit required forms to appropriate Federal and State agencies;
Assist and communicate with management in creating and maintaining different restricted budgets to assure compliance with applicable laws, rules, regulations, codes, and College policies and procedures, and generate, update, and distribute expenditure sheets;
Demonstrate sensitivity to and respect for diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of the College's students, faculty, staff, and community;
Effectively engage and support historically disproportionately impacted groups by addressing issues of equity and improving culturally responsive service-oriented practices;
Perform other related duties as assigned.
Knowledge Of
Methods, procedures and terminology used in professional fund accounting work;
General accounting and business functions of an educational organization, including general ledger, sub-ledger, budget, and payroll functions;
Financial and statistical record-keeping techniques;
The preparation of financial statements and comprehensive accounting reports;
Budgeting practices regarding monitoring and control;
Research and statistical evaluation techniques;
Applicable laws, codes, regulations, policies and procedures including those related to Federal OMBs, sales tax and IRS laws pertaining to 501(c)3 status;
Professional oral and written communication
Skill To
Interpret budgetary and financial records;
Apply and explain budgetary and accounting rules, regulations, policies and procedures;
Analyze financial data and prepare reports, forecasts, and recommendations;
Utilize sound mathematical skills, principles, reasoning, and statistical analysis;
Develop financial and statistical charts, databases, and spreadsheets;
Institute effective organizational, and management skills;
Utilize problem-solving and reasoning;
Operate a computer and assigned software, including database systems;
Communicate effectively both orally and in writing.
Ability To
Perform professional accounting and budgetary work involved in establishing, analyzing, auditing, reconciling, and maintaining financial records;
Review, analyze and develop designated budgets and accounts;
Compare numbers and detect errors efficiently;
Reconcile, balance, and audit assigned budgets and accounts;
Demonstrate excellent interpersonal skills and develop collaborative relationships;
Maintain cooperative and effective working relationships with others;
Add, subtract, multiply, and divide quickly and accurately;
Meet schedules and timelines;
Operate standard office equipment, including a computer and assigned software.
Minimum Qualifications
Any combination equivalent to a bachelor's degree in accounting or a related field and three years of professional accounting experience performing varied financial analysis, record-keeping, and report preparation. Must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practices.
Physical Requirements
This position requires physical abilities needed to work in a standard office setting, including but not limited to: standing and/or sitting for prolonged periods; occasional stooping, bending, kneeling, and twisting; occasional lifting, carrying, pushing and/or pulling light and moderate amounts of weight; operating office equipment which may require repeated fine motor skills (e.g.: keyboard use); and the ability to communicate in written and verbal forms. The position requires vision and hearing in normal ranges (with or without correction) sufficient to operate any assigned equipment and the ability to clearly communicate with others in written and verbal forms. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EEO Statement
The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants. If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.
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