OAG - Criminal Prosecutions | Legal Assistant II-III | 26-0432
Texas Attorney General, Austin, TX, United States
Job Description
The Criminal Prosecutions Division of the Office of the Attorney General (OAG) seeks a Legal Assistant who organizes, names individual documents/data, and bates numbers voluminous and complex discovery. Coordinates with various entities to gather needed records and evidence, reviews attorneys’ filings before e‑filing, and communicates with court personnel for scheduling and obtaining court‑filed documents. Performs extensive hearing and trial preparation including, but not limited to, reviewing and organizing exhibits, assisting in preparing trial presentations, constructing notebooks and/or files, researching and coordinating that the trial team has all equipment needed for trial, communicating with witnesses about travel and testimony schedules, and traveling to hearings and trials.
Essential Position Functions
Participates in coordinating discovery including drafting, responding, and calendaring of discovery deadlines, and other requests for information in accordance with local, state, federal, and agency rules and procedures.
Maintains case information in electronic litigation support/case management system including case status, scheduling of deadlines, and other pertinent information.
Reviews mail and screens calls for attorneys.
Maintains calendar/docket, files, case openings and closings.
Assists in all phases of trial preparation: setting hearings, depositions, and meetings; ordering records; coordinating discovery requests with client agencies; organizing trial notebooks; exhibiting and preparing witnesses for trial.
Drafts, prepares, and reviews legal documents.
Researches legal sources such as administrative records, articles, agency rules and regulations; prepares memoranda on research findings.
Participates in managing and scheduling attorneys’ case‑loads; prioritizes and organizes files; prepares chronologies, fact summaries, and witness files; files pleadings with court; communicates with client agencies, court personnel, and outside entities; and may train others.
May supervise the work of others (Legal Assistant III).
Performs related work as assigned.
Knowledge, Skills, and Abilities
Maintains relevant knowledge necessary to perform essential job functions.
Attends work regularly in compliance with the agreed‑upon schedule.
Ensures security and confidentiality of sensitive and/or protected information.
Complies with all agency policies and procedures, including those pertaining to ethics and integrity.
Handles multiple tasks, prioritizes, and meets deadlines.
Communicates effectively orally and in writing.
Exercises sound judgment and effective decision making.
Receives and responds positively to constructive feedback.
Works cooperatively with others in a professional office environment.
Provides excellent customer service.
Arranges for personal transportation for business‑related travel.
Can lift and relocate up to 30 lbs.
Can work more than 40 hours as needed and complies with the FLSA.
Can travel (including overnight travel) up to 40% of the time.
Minimum Qualifications
High school graduation or equivalent for Legal Assistant II; Bachelor’s degree for Legal Assistant III.
For Legal Assistant II: knowledge of office procedures in a legal setting.
For Legal Assistant III: one year of full‑time experience as a legal assistant, legal secretary, or general office experience.
Skill in handling multiple tasks, prioritizing, and meeting deadlines.
Skill in effective oral and written communication.
Skill in exercising sound judgment and effective decision making.
Ability to work in person at the assigned OAG work location.
Ability to perform in‑person work with coworkers for the entirety of each work week (unless on approved leave).
Legal research ability (Preferred qualification).
Preferred Qualifications
Education in legal assistants or paralegal studies.
Experience with criminal histories, warrants, jail records, Secure Share, Word, PowerPoint, Omnixx, and Adobe Acrobat Pro.
Knowledge of electronic filing, legal terminology and principles, and the Michael Morton Act.
Abilities to perform legal research.
Certifications as a Legal Assistant or Paralegal.
THE OAG IS AN EQUAL OPPORTUNITY EMPLOYER.
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The Criminal Prosecutions Division of the Office of the Attorney General (OAG) seeks a Legal Assistant who organizes, names individual documents/data, and bates numbers voluminous and complex discovery. Coordinates with various entities to gather needed records and evidence, reviews attorneys’ filings before e‑filing, and communicates with court personnel for scheduling and obtaining court‑filed documents. Performs extensive hearing and trial preparation including, but not limited to, reviewing and organizing exhibits, assisting in preparing trial presentations, constructing notebooks and/or files, researching and coordinating that the trial team has all equipment needed for trial, communicating with witnesses about travel and testimony schedules, and traveling to hearings and trials.
Essential Position Functions
Participates in coordinating discovery including drafting, responding, and calendaring of discovery deadlines, and other requests for information in accordance with local, state, federal, and agency rules and procedures.
Maintains case information in electronic litigation support/case management system including case status, scheduling of deadlines, and other pertinent information.
Reviews mail and screens calls for attorneys.
Maintains calendar/docket, files, case openings and closings.
Assists in all phases of trial preparation: setting hearings, depositions, and meetings; ordering records; coordinating discovery requests with client agencies; organizing trial notebooks; exhibiting and preparing witnesses for trial.
Drafts, prepares, and reviews legal documents.
Researches legal sources such as administrative records, articles, agency rules and regulations; prepares memoranda on research findings.
Participates in managing and scheduling attorneys’ case‑loads; prioritizes and organizes files; prepares chronologies, fact summaries, and witness files; files pleadings with court; communicates with client agencies, court personnel, and outside entities; and may train others.
May supervise the work of others (Legal Assistant III).
Performs related work as assigned.
Knowledge, Skills, and Abilities
Maintains relevant knowledge necessary to perform essential job functions.
Attends work regularly in compliance with the agreed‑upon schedule.
Ensures security and confidentiality of sensitive and/or protected information.
Complies with all agency policies and procedures, including those pertaining to ethics and integrity.
Handles multiple tasks, prioritizes, and meets deadlines.
Communicates effectively orally and in writing.
Exercises sound judgment and effective decision making.
Receives and responds positively to constructive feedback.
Works cooperatively with others in a professional office environment.
Provides excellent customer service.
Arranges for personal transportation for business‑related travel.
Can lift and relocate up to 30 lbs.
Can work more than 40 hours as needed and complies with the FLSA.
Can travel (including overnight travel) up to 40% of the time.
Minimum Qualifications
High school graduation or equivalent for Legal Assistant II; Bachelor’s degree for Legal Assistant III.
For Legal Assistant II: knowledge of office procedures in a legal setting.
For Legal Assistant III: one year of full‑time experience as a legal assistant, legal secretary, or general office experience.
Skill in handling multiple tasks, prioritizing, and meeting deadlines.
Skill in effective oral and written communication.
Skill in exercising sound judgment and effective decision making.
Ability to work in person at the assigned OAG work location.
Ability to perform in‑person work with coworkers for the entirety of each work week (unless on approved leave).
Legal research ability (Preferred qualification).
Preferred Qualifications
Education in legal assistants or paralegal studies.
Experience with criminal histories, warrants, jail records, Secure Share, Word, PowerPoint, Omnixx, and Adobe Acrobat Pro.
Knowledge of electronic filing, legal terminology and principles, and the Michael Morton Act.
Abilities to perform legal research.
Certifications as a Legal Assistant or Paralegal.
THE OAG IS AN EQUAL OPPORTUNITY EMPLOYER.
#J-18808-Ljbffr