FINANCIAL PROJECT SPECIALIST- DESIGN CONSTRUCTION
Cooper University Health Care, Camden, NJ, United States
About Us
At Cooper University Health Care, our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols. We have a commitment to our employees to provide competitive rates and compensation programs. Cooper offers full and part‑time employees a comprehensive benefits program, including health, dental, vision, life, disability and retirement. We also provide attractive working conditions and opportunities for career growth through professional development.
Short Description
This role will provide administrative, financial, and contract support to Associate Project Managers, Project Managers, Senior Project Managers, outside project management consultants, the Director, and the AVP within the Planning, Design & Construction (PDC) Department for all capital construction projects. The role requires reconciling financial data between the hospital accounting system (iCooper) and the project budget software (Procore) to maintain accurate financial tracking of the projects. It also reviews all contract documents to ensure completeness before creating requisitions to support a seamless process with Purchasing and Legal. The role helps ensure all Capital Construction projects remain on budget and on schedule.
Responsibilities
Prepare and process contracts, proposals, quotes and invoices for requisitions. Provide Req and PO numbers to staff for all quotes and contracts. Enter items into project budget software (Procore) and monitor budget lines for variances.
Create weekly accounting reports for staff to support Project Managers and address discrepancies through reconciliation between iCooper and Procore budgets. Interface and coordinate with Purchasing, Finance and Accounts Payable as needed and provide follow‑up.
Develop Procore reports that show platform usage. Provide staff training and support on Procore, focusing on project budgets. Coordinate follow‑up meetings with Procore to review system updates and share relevant education with the department.
Prepare and process cashier vouchers for various vendors as needed per project.
Attend biweekly meetings with Legal and PDC to provide support of required documentation and follow‑up with staff for additional items as needed.
Assist with completing required documentation for new vendors in iCooper.
Compile information from various PMs and departments and complete the Weekend Work Memo weekly to notify leadership of planned work and contacts for emergency situations.
Maintain organized filing systems, order and maintain office supplies and inventory, manage incoming and outgoing mail and courier shipments, schedule meetings, and support staff with administrative tasks and project coordination.
Serve as the main point of contact for the department and direct questions or concerns to the appropriate staff.
Experience Required
3–5 years required.
Education Requirements
High School / GED. Bachelor’s degree required: Business, Accounting or Finance degree preferred.
Special Requirements
Financial accounting knowledge.
Communication – Ability to communicate with patients, visitors and coworkers – Required.
Organization – Ability to manage multiple documents for numerous projects – Required.
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At Cooper University Health Care, our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols. We have a commitment to our employees to provide competitive rates and compensation programs. Cooper offers full and part‑time employees a comprehensive benefits program, including health, dental, vision, life, disability and retirement. We also provide attractive working conditions and opportunities for career growth through professional development.
Short Description
This role will provide administrative, financial, and contract support to Associate Project Managers, Project Managers, Senior Project Managers, outside project management consultants, the Director, and the AVP within the Planning, Design & Construction (PDC) Department for all capital construction projects. The role requires reconciling financial data between the hospital accounting system (iCooper) and the project budget software (Procore) to maintain accurate financial tracking of the projects. It also reviews all contract documents to ensure completeness before creating requisitions to support a seamless process with Purchasing and Legal. The role helps ensure all Capital Construction projects remain on budget and on schedule.
Responsibilities
Prepare and process contracts, proposals, quotes and invoices for requisitions. Provide Req and PO numbers to staff for all quotes and contracts. Enter items into project budget software (Procore) and monitor budget lines for variances.
Create weekly accounting reports for staff to support Project Managers and address discrepancies through reconciliation between iCooper and Procore budgets. Interface and coordinate with Purchasing, Finance and Accounts Payable as needed and provide follow‑up.
Develop Procore reports that show platform usage. Provide staff training and support on Procore, focusing on project budgets. Coordinate follow‑up meetings with Procore to review system updates and share relevant education with the department.
Prepare and process cashier vouchers for various vendors as needed per project.
Attend biweekly meetings with Legal and PDC to provide support of required documentation and follow‑up with staff for additional items as needed.
Assist with completing required documentation for new vendors in iCooper.
Compile information from various PMs and departments and complete the Weekend Work Memo weekly to notify leadership of planned work and contacts for emergency situations.
Maintain organized filing systems, order and maintain office supplies and inventory, manage incoming and outgoing mail and courier shipments, schedule meetings, and support staff with administrative tasks and project coordination.
Serve as the main point of contact for the department and direct questions or concerns to the appropriate staff.
Experience Required
3–5 years required.
Education Requirements
High School / GED. Bachelor’s degree required: Business, Accounting or Finance degree preferred.
Special Requirements
Financial accounting knowledge.
Communication – Ability to communicate with patients, visitors and coworkers – Required.
Organization – Ability to manage multiple documents for numerous projects – Required.
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