Finance Specialist
California Institute for Regenerative Medicine (CIRM), South San Francisco, CA, United States
The California Institute for Regenerative Medicine (CIRM) is the state’s Stem Cell Agency. In 2004, CIRM was created with the passage of Proposition 71 providing $3 billion to invest in stem cell research within California. Again, in 2020, Proposition 14 extended the life of CIRM with an additional $5.5 billion. CIRM’s mission, to accelerate world‑class science and deliver transformative regenerative medicine treatments in an equitable manner to a diverse California and world, is what drives us to succeed every day.
To meet this challenge, our team of highly trained and experienced professionals actively partners with both academia and industry in a hands‑on, entrepreneurial environment to fast track the development of today’s most promising stem cell and regenerative medicine technologies.
CIRM is the world’s largest institution dedicated to helping people by bringing the promise of regenerative medicine closer to reality.
Position Description
The Finance Specialist reports to the Director of Finance. CIRM’s accounting function is performed by the Department of General Services (DGS) Contracted Fiscal Services (CFS). This position serves as the liaison between CIRM and DGS/CFS and is responsible for ensuring the accurate recording of CIRM’s accounting transactions. It also oversees the travel program, including policy updates, training, and approvals.
Job Functions
Transactions
– Directly process invoices for payment in accordance with State, FI$Cal, and CIRM policies, rules, regulations, and procedures. Review invoices for accuracy and completeness. Process cash receipts (including working with the Grants Management Office to determine appropriate deposit data).
Financial Management
– Update and maintain various spreadsheets. Manage and monitor contract balances. Work with program managers and the Business Services Officer to ensure sufficient funds are available to meet operational needs.
Reconciliation
– Perform monthly reviews of financial transactions, working with the DGS to resolve discrepancies. Reconcile cash log on a monthly basis. Reconcile bond payments by reference to ensure correct cash account is being used. Assist Finance Officer with bond cash analysis.
Accounting Liaison
– Act as department liaison with DGS and the State Controller’s Office (SCO) on preparing and submitting account information, as needed. Assist the Director of Finance with the daily accounting operations of CIRM, including management of invoice payments and tracking accounting data. Ensure vouchers are created by DGS for all payment requests in a timely manner. Develop policies and procedures, templates, and training on various accounting processes.
Travel
– Maintain Out-of-State travel blanket spreadsheets. Reconcile out‑of‑state blanket expenditures to FI$Cal expenditure reports. Track unused tickets and coordinate their use with future travelers. Develop and deliver training for CIRM’s travel, Concur, US Bank accounts (CTA/MTG/VCA), and P‑Card programs. Manage and maintain the State’s Concur travel program within CIRM, work with the DGS to resolve any Concur issues. Assist CIRM staff and board members with travel claims and reimbursements. Work with the Business Service Officer to contract for conference or group travel services.
Perform other duties as may be required to further the goals of the ICOC Board/CIRM.
Supervision Received
The Finance Specialist reports directly to and receives the majority of assignments from the Director of Finance. The Finance Specialist performs duties with minimal supervision and takes initiative appropriately.
Supervision Exercised
None
Required Skills
Ability to operate standard office equipment such as Desktop or laptop models, paper shredder, basic calculator, document system, copier, facsimile and imaging.
A demonstrated ability to take charge of projects, overcome obstacles, and move them to completion with minimal supervision.
Excellent organizational skills, including a demonstrated ability to prioritize a wide variety of tasks and work on multiple tasks simultaneously, while timely meeting deadlines and keeping materials organized.
Demonstrated ability to work flexibly in a fast‑paced environment where priorities often shift.
Experience in and ability to write business correspondence.
Demonstrated ability to communicate effectively both orally and in writing.
Proficiency in Microsoft Word, Outlook, Excel, PowerPoint, Adobe PDF, DocuSign.
State of California Accounting experience required.
Ability to move materials and equipment, including boxes up to 25 pounds.
Tactful and discreet.
Excellent interpersonal, written and oral communication skills, flexibility and problem‑solving skills.
Working Conditions
Hybrid environment, required to work two days in the office and three days remotely.
Prolonged periods of sitting at a desk and working on a computer.
Must be willing to work in a high‑rise building.
Ability to operate standard office equipment.
Salary Range and Benefits
This position is expected to pay $115,638 - $132,000 which fits within the full salary range of $115,638 - $155,616 for the Finance Specialist job classification. Salary for this position will reflect the final candidate’s qualifications, experience, skills, knowledge, relevant education, and certifications, in addition to being aligned with the internal leadership peer group.
Required Application Documents
Applicants must submit a resume and cover letter to be considered for this position.
Additional EEO Contact Information
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice). TTY is a Telecommunications Device for the Deaf and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
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To meet this challenge, our team of highly trained and experienced professionals actively partners with both academia and industry in a hands‑on, entrepreneurial environment to fast track the development of today’s most promising stem cell and regenerative medicine technologies.
CIRM is the world’s largest institution dedicated to helping people by bringing the promise of regenerative medicine closer to reality.
Position Description
The Finance Specialist reports to the Director of Finance. CIRM’s accounting function is performed by the Department of General Services (DGS) Contracted Fiscal Services (CFS). This position serves as the liaison between CIRM and DGS/CFS and is responsible for ensuring the accurate recording of CIRM’s accounting transactions. It also oversees the travel program, including policy updates, training, and approvals.
Job Functions
Transactions
– Directly process invoices for payment in accordance with State, FI$Cal, and CIRM policies, rules, regulations, and procedures. Review invoices for accuracy and completeness. Process cash receipts (including working with the Grants Management Office to determine appropriate deposit data).
Financial Management
– Update and maintain various spreadsheets. Manage and monitor contract balances. Work with program managers and the Business Services Officer to ensure sufficient funds are available to meet operational needs.
Reconciliation
– Perform monthly reviews of financial transactions, working with the DGS to resolve discrepancies. Reconcile cash log on a monthly basis. Reconcile bond payments by reference to ensure correct cash account is being used. Assist Finance Officer with bond cash analysis.
Accounting Liaison
– Act as department liaison with DGS and the State Controller’s Office (SCO) on preparing and submitting account information, as needed. Assist the Director of Finance with the daily accounting operations of CIRM, including management of invoice payments and tracking accounting data. Ensure vouchers are created by DGS for all payment requests in a timely manner. Develop policies and procedures, templates, and training on various accounting processes.
Travel
– Maintain Out-of-State travel blanket spreadsheets. Reconcile out‑of‑state blanket expenditures to FI$Cal expenditure reports. Track unused tickets and coordinate their use with future travelers. Develop and deliver training for CIRM’s travel, Concur, US Bank accounts (CTA/MTG/VCA), and P‑Card programs. Manage and maintain the State’s Concur travel program within CIRM, work with the DGS to resolve any Concur issues. Assist CIRM staff and board members with travel claims and reimbursements. Work with the Business Service Officer to contract for conference or group travel services.
Perform other duties as may be required to further the goals of the ICOC Board/CIRM.
Supervision Received
The Finance Specialist reports directly to and receives the majority of assignments from the Director of Finance. The Finance Specialist performs duties with minimal supervision and takes initiative appropriately.
Supervision Exercised
None
Required Skills
Ability to operate standard office equipment such as Desktop or laptop models, paper shredder, basic calculator, document system, copier, facsimile and imaging.
A demonstrated ability to take charge of projects, overcome obstacles, and move them to completion with minimal supervision.
Excellent organizational skills, including a demonstrated ability to prioritize a wide variety of tasks and work on multiple tasks simultaneously, while timely meeting deadlines and keeping materials organized.
Demonstrated ability to work flexibly in a fast‑paced environment where priorities often shift.
Experience in and ability to write business correspondence.
Demonstrated ability to communicate effectively both orally and in writing.
Proficiency in Microsoft Word, Outlook, Excel, PowerPoint, Adobe PDF, DocuSign.
State of California Accounting experience required.
Ability to move materials and equipment, including boxes up to 25 pounds.
Tactful and discreet.
Excellent interpersonal, written and oral communication skills, flexibility and problem‑solving skills.
Working Conditions
Hybrid environment, required to work two days in the office and three days remotely.
Prolonged periods of sitting at a desk and working on a computer.
Must be willing to work in a high‑rise building.
Ability to operate standard office equipment.
Salary Range and Benefits
This position is expected to pay $115,638 - $132,000 which fits within the full salary range of $115,638 - $155,616 for the Finance Specialist job classification. Salary for this position will reflect the final candidate’s qualifications, experience, skills, knowledge, relevant education, and certifications, in addition to being aligned with the internal leadership peer group.
Required Application Documents
Applicants must submit a resume and cover letter to be considered for this position.
Additional EEO Contact Information
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice). TTY is a Telecommunications Device for the Deaf and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
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