Special Events Coordinator (Hybrid - Las Vegas, NV)
The Mom Project, Las Vegas, NV, United States
Founded in 1981, they are a Swiss company focused on innovation and quality, designing products and experiences that have an everyday place in people's lives. They focus on how their customers connect and interact with the digital world, with products sold in almost every country of the world. They have developed into a multi-brand company designing products that bring people together through music, gaming, video and computing.
We are seeking a
Special Events Coordinator
on a contract basis to help support our Customer's business needs. This role is hybrid (3 days on-site and 2 days remote/week) in Las Vegas, NV.
The Special Events Coordinator supports the Experience Marketing team in the planning and execution of both live and virtual events designed to engage gaming communities and elevate brand presence. This role is responsible for managing event logistics, coordinating with vendors, and supporting onsite operations, while also assisting with budgeting and event setup. The position requires strong organizational skills, attention to detail, and the ability to operate effectively in a fast-paced environment. Success in this role depends on delivering seamless event experiences and contributing to the execution of engaging, high-impact programs that resonate with target audiences.
Responsibilities
Support planning and execution of live and virtual events, including large-scale activations and brand experiences
Manage schedules, track milestones, and assist with budgeting, invoicing, and vendor contracts
Coordinate event setup, onsite logistics, inventory, troubleshooting, and volunteer staff management
Liaise with vendors, talent, production teams, and partners to ensure seamless execution and deliverables
Collaborate with marketing teams to align events with brand strategy and promotional efforts
Organize travel, hospitality, registration, and onboarding for guests, talent, and internal teams
Support event technology setup, including livestreaming, tournament hardware, and broadcast logistics
Monitor event performance metrics, collect feedback, and recommend process improvements
Assist with contingency planning and resolve last‑minute issues during events
Ensure compliance with regulatory, safety, and accessibility standards
Stay current on industry trends, tools, and best practices in events, gaming, and esports
Skills & Qualifications
Bachelor’s degree (BA/BS) or equivalent experience
1–3 years of experience in event coordination, preferably within gaming, esports, or related industries
Strong passion and understanding of the video gaming or esports space
Experience supporting live and virtual events, tournaments, or brand activations
Strong project coordination skills with the ability to manage multiple priorities and deadlines
Experience with budget tracking and expense management
Experience working with vendors, partners, or agencies
Familiarity with livestreaming platforms, event production, and broadcast technology
Strong cross‑functional collaboration and communication skills
Ability to adapt quickly in fast‑paced, dynamic environments
Willingness to work flexible hours, including evenings, weekends (occasional events), and travel
Benefits
Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements).
Medical, Dental, and 401k (no match).
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
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We are seeking a
Special Events Coordinator
on a contract basis to help support our Customer's business needs. This role is hybrid (3 days on-site and 2 days remote/week) in Las Vegas, NV.
The Special Events Coordinator supports the Experience Marketing team in the planning and execution of both live and virtual events designed to engage gaming communities and elevate brand presence. This role is responsible for managing event logistics, coordinating with vendors, and supporting onsite operations, while also assisting with budgeting and event setup. The position requires strong organizational skills, attention to detail, and the ability to operate effectively in a fast-paced environment. Success in this role depends on delivering seamless event experiences and contributing to the execution of engaging, high-impact programs that resonate with target audiences.
Responsibilities
Support planning and execution of live and virtual events, including large-scale activations and brand experiences
Manage schedules, track milestones, and assist with budgeting, invoicing, and vendor contracts
Coordinate event setup, onsite logistics, inventory, troubleshooting, and volunteer staff management
Liaise with vendors, talent, production teams, and partners to ensure seamless execution and deliverables
Collaborate with marketing teams to align events with brand strategy and promotional efforts
Organize travel, hospitality, registration, and onboarding for guests, talent, and internal teams
Support event technology setup, including livestreaming, tournament hardware, and broadcast logistics
Monitor event performance metrics, collect feedback, and recommend process improvements
Assist with contingency planning and resolve last‑minute issues during events
Ensure compliance with regulatory, safety, and accessibility standards
Stay current on industry trends, tools, and best practices in events, gaming, and esports
Skills & Qualifications
Bachelor’s degree (BA/BS) or equivalent experience
1–3 years of experience in event coordination, preferably within gaming, esports, or related industries
Strong passion and understanding of the video gaming or esports space
Experience supporting live and virtual events, tournaments, or brand activations
Strong project coordination skills with the ability to manage multiple priorities and deadlines
Experience with budget tracking and expense management
Experience working with vendors, partners, or agencies
Familiarity with livestreaming platforms, event production, and broadcast technology
Strong cross‑functional collaboration and communication skills
Ability to adapt quickly in fast‑paced, dynamic environments
Willingness to work flexible hours, including evenings, weekends (occasional events), and travel
Benefits
Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements).
Medical, Dental, and 401k (no match).
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
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