Facilities Master Data Specialist
Aston Carter, Tucson, AZ, United States
Facilities Master Data Specialist
The Facilities Master Data Specialist is responsible for maintaining the integrity and governance of technical asset data within SAP and CMMS systems. This role ensures data accuracy for critical spare parts inventory using the Odoo system and supports maintenance teams at the Central Utility Plant and Facilities Shop.
Responsibilities
Conduct regular cycle counts and physical audits of critical spare parts inventory at the Central Utility Plant and Facilities Shop.
Maintain part records in Odoo, ensuring serial numbers, manufacturer data, and lead times are updated.
Manage Min/Max reorder points within Odoo to prevent stock-outs of high-criticality maintenance items.
Reconcile physical stock variances against Odoo system records and investigate root causes for data discrepancies.
Ensure all inventory consumed during maintenance tasks is correctly logged to trigger automated replenishment.
Perform Source vs. Target audits to verify that assets migrated into SAP match legacy records in Archibus and Blue Mountain RAM.
Address and resolve data discrepancies in asset naming, serial numbers, and technical attributes for all facility systems.
Extract and manage historical maintenance data from Archibus and RAM to support site audits.
Execute end-to-end technical data entry for all new assets, ensuring equipment is assigned to the correct Functional Location and Cost Center.
Manage the formal decommissioning and retirement of assets in SAP, ensuring historical data is preserved and open work orders are closed.
Update and maintain technical hierarchies in SAP as plant layouts or system configurations change.
Update Preventive Maintenance Task Lists in SAP, collaborating with trades as needed.
Adjust PM Call Horizons and scheduling parameters to ensure a balanced and realistic maintenance workload for the site.
Request Master Data Change Requests ensuring compliance with global SAP standards.
Conduct quarterly Floor Walks to verify that physical Asset Tags on compressors and generators match digital attributes in the system.
Conduct regular facility inspections and evaluate core programs provided at the assigned site.
Identify and cleanse incomplete or inaccurate data fields to maintain an updated database.
Perform other similar duties as assigned by management.
Essential Skills
Ability to work with relevant computer software packages including Microsoft Excel and Microsoft Word.
Knowledge of at least one CMMS such as RAM.
Experience with SAP, especially in master data management.
Excellent communication and interpersonal skills.
Ability to work under time pressure while maintaining high standards of precision and data quality.
Physical ability to stand and walk for extended periods and capable of extensive bending, stooping, stretching, pushing, and carrying.
Additional Skills & Qualifications
High School Diploma and some university training or a college degree.
3-5 years of experience in data entry, transcription, or quality control, with experience in CMMS.
Work Environment
The work environment involves exposure to dust, chemicals, and loud noises. The role requires extended periods of standing and walking, with physical activities such as bending, stooping, stretching, pushing, and carrying.
Job Type & Location
This is a Contract position based out of Oro Valley, AZ.
Pay & Benefits
The pay range for this position is $34.00 - $35.00/hr.
Benefits Overview
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&DD for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Oro Valley,AZ.
Application Deadline
This position is anticipated to close on May 8, 2026.
Equal Opportunity Employer Statement
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
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The Facilities Master Data Specialist is responsible for maintaining the integrity and governance of technical asset data within SAP and CMMS systems. This role ensures data accuracy for critical spare parts inventory using the Odoo system and supports maintenance teams at the Central Utility Plant and Facilities Shop.
Responsibilities
Conduct regular cycle counts and physical audits of critical spare parts inventory at the Central Utility Plant and Facilities Shop.
Maintain part records in Odoo, ensuring serial numbers, manufacturer data, and lead times are updated.
Manage Min/Max reorder points within Odoo to prevent stock-outs of high-criticality maintenance items.
Reconcile physical stock variances against Odoo system records and investigate root causes for data discrepancies.
Ensure all inventory consumed during maintenance tasks is correctly logged to trigger automated replenishment.
Perform Source vs. Target audits to verify that assets migrated into SAP match legacy records in Archibus and Blue Mountain RAM.
Address and resolve data discrepancies in asset naming, serial numbers, and technical attributes for all facility systems.
Extract and manage historical maintenance data from Archibus and RAM to support site audits.
Execute end-to-end technical data entry for all new assets, ensuring equipment is assigned to the correct Functional Location and Cost Center.
Manage the formal decommissioning and retirement of assets in SAP, ensuring historical data is preserved and open work orders are closed.
Update and maintain technical hierarchies in SAP as plant layouts or system configurations change.
Update Preventive Maintenance Task Lists in SAP, collaborating with trades as needed.
Adjust PM Call Horizons and scheduling parameters to ensure a balanced and realistic maintenance workload for the site.
Request Master Data Change Requests ensuring compliance with global SAP standards.
Conduct quarterly Floor Walks to verify that physical Asset Tags on compressors and generators match digital attributes in the system.
Conduct regular facility inspections and evaluate core programs provided at the assigned site.
Identify and cleanse incomplete or inaccurate data fields to maintain an updated database.
Perform other similar duties as assigned by management.
Essential Skills
Ability to work with relevant computer software packages including Microsoft Excel and Microsoft Word.
Knowledge of at least one CMMS such as RAM.
Experience with SAP, especially in master data management.
Excellent communication and interpersonal skills.
Ability to work under time pressure while maintaining high standards of precision and data quality.
Physical ability to stand and walk for extended periods and capable of extensive bending, stooping, stretching, pushing, and carrying.
Additional Skills & Qualifications
High School Diploma and some university training or a college degree.
3-5 years of experience in data entry, transcription, or quality control, with experience in CMMS.
Work Environment
The work environment involves exposure to dust, chemicals, and loud noises. The role requires extended periods of standing and walking, with physical activities such as bending, stooping, stretching, pushing, and carrying.
Job Type & Location
This is a Contract position based out of Oro Valley, AZ.
Pay & Benefits
The pay range for this position is $34.00 - $35.00/hr.
Benefits Overview
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&DD for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Oro Valley,AZ.
Application Deadline
This position is anticipated to close on May 8, 2026.
Equal Opportunity Employer Statement
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
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