Site Admin I
IEA Management Services, Inc., Pryor, OK, United States
Overview
Provide administrative support to the on-site project management team and site-based employees.
Responsibilities
Serve as receptionist with duties to include answering phones, greeting visitors, handling incoming and outgoing mail, copying and scanning.
Assist with onboarding of employees including validating assigned paperwork is complete, collecting and verifying I-9 documentation, and participating in new hire orientation.
Maintain tracking and reporting spreadsheets needed for the project.
Maintain site roster and time off calendar.
Assist with project set-up activities, including but not limited to setting up office contacts and services.
Assist users with logging into company software accounts.
Order and maintain an adequate amount of office supplies.
Maintain a clean and organized office throughout the duration of the project.
Participate in daily internal management meetings, taking meeting minutes as needed.
Cross-train with other administrative positions on-site, (if applicable) to serve as back-up.
All other duties as assigned.
Lead daily timesheet audits, notify management of errors, and assist with the correction process for craft payroll to ensure accuracy.
Reconcile purchase card statements monthly.
Assist employees with questions related to benefits, training, payroll, timesheets, time off requests, and employee record updates.
Assist with equipment questions (scanner, copy machine, etc.).
Be a Champion of the organization's Safety culture.
Assist the Site Safety Coordinator as needed.
Qualifications
1–3 years of experience in an administrative support position.
Take reasonable care of your own and others' health and safety and work toward Wanzek's Zero Injury principles.
Proficient in Microsoft Word, Excel, PowerPoint, SharePoint, and Outlook.
Strong verbal and written communication skills.
Highly organized and able to multi-task.
Must be able to pass a pre‑employment screening that may include background check and drug testing.
Benefits
Compensation:
$22.00–$24.00 per hour, commensurate with experience.
Competitive pay with ongoing performance review and merit increase.
401(k) with company match and Employee Stock Purchase Plan (ESPP).
Flexible spending account (Healthcare & Dependent care).
Health & Wellness:
Medical, Dental, and Vision insurance (plan choice) – coverage for spouse, domestic partner, and children.
Diabetes Management, Telehealth Coverage, Prescription Drug Plan.
MasTec, Inc. is an equal employment opportunity employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, gender, sex, sexual orientation, gender identity, color, religion, national origin, age, disability, genetic information, veteran status or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.
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Provide administrative support to the on-site project management team and site-based employees.
Responsibilities
Serve as receptionist with duties to include answering phones, greeting visitors, handling incoming and outgoing mail, copying and scanning.
Assist with onboarding of employees including validating assigned paperwork is complete, collecting and verifying I-9 documentation, and participating in new hire orientation.
Maintain tracking and reporting spreadsheets needed for the project.
Maintain site roster and time off calendar.
Assist with project set-up activities, including but not limited to setting up office contacts and services.
Assist users with logging into company software accounts.
Order and maintain an adequate amount of office supplies.
Maintain a clean and organized office throughout the duration of the project.
Participate in daily internal management meetings, taking meeting minutes as needed.
Cross-train with other administrative positions on-site, (if applicable) to serve as back-up.
All other duties as assigned.
Lead daily timesheet audits, notify management of errors, and assist with the correction process for craft payroll to ensure accuracy.
Reconcile purchase card statements monthly.
Assist employees with questions related to benefits, training, payroll, timesheets, time off requests, and employee record updates.
Assist with equipment questions (scanner, copy machine, etc.).
Be a Champion of the organization's Safety culture.
Assist the Site Safety Coordinator as needed.
Qualifications
1–3 years of experience in an administrative support position.
Take reasonable care of your own and others' health and safety and work toward Wanzek's Zero Injury principles.
Proficient in Microsoft Word, Excel, PowerPoint, SharePoint, and Outlook.
Strong verbal and written communication skills.
Highly organized and able to multi-task.
Must be able to pass a pre‑employment screening that may include background check and drug testing.
Benefits
Compensation:
$22.00–$24.00 per hour, commensurate with experience.
Competitive pay with ongoing performance review and merit increase.
401(k) with company match and Employee Stock Purchase Plan (ESPP).
Flexible spending account (Healthcare & Dependent care).
Health & Wellness:
Medical, Dental, and Vision insurance (plan choice) – coverage for spouse, domestic partner, and children.
Diabetes Management, Telehealth Coverage, Prescription Drug Plan.
MasTec, Inc. is an equal employment opportunity employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, gender, sex, sexual orientation, gender identity, color, religion, national origin, age, disability, genetic information, veteran status or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.
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