Senior Fiscal Services Billing Analyst
Inside Higher Ed, Columbus, OH, United States
Job Title: Senior Fiscal Services Billing Analyst
Department: ERIK | Administration
Job Overview
The Senior Fiscal Services Billing Analyst serves as a member of the Sponsored Fiscal Billing team in The Enterprise for Research, Innovation and Knowledge (ERIK). The Analyst is a subject matter expert and point of contact for all university departments and external Sponsors for fiscal operations related to Sponsored Program activity. The Analyst provides fiscal operational, consultative, and administrative support to the Office of Grants and Contracts, university Fiscal Officers, department Grant Managers, and various project sponsors.
Responsibilities and Duties
Performs all fiscal functions associated with billing sponsors for expenses incurred on sponsored research grants administered by The Ohio State University’s Office of Sponsored Programs. The position performs routine billing duties of large scope and complexity; performs sponsor contact maintenance, analyzes grant expenditure information, generates sponsor invoices and fiscal reports, prepares monthly and quarterly sponsor reports, prepares forms for letters of credit requests, provides supporting documentation for various sponsors, reconciles grant and award invoice data, initiates invoice write‑off requests, performs grant close‑out functions, and may organize data for internal audit responses.
Works collaboratively and develops working relationships with the Sponsored Fiscal Collections and Payment teams, the Office of Grants and Contracts, university department contacts and various project sponsors to ensure billing, reporting and grant close‑out is completed accurately and timely. Has an expert understanding of the various Sponsors, their billing requirements, regulations, and their impact on fiscal operations. The position will manage award billing set‑up, amendments and installment billing for its own workload and others based on business need.
Functions with a high degree of autonomy. Performs in‑depth analysis of processes, makes recommendations to improve processes, assists in developing and documenting procedural changes and training resources, and aids with document retention. May participate with working groups to identify cross‑functional process improvements. Must have the ability to work independently on complex issues, ensure compliance, handle customer inquiries, identify, troubleshoot, and resolve sponsored program billing errors and disputes, and serve as an informal resource for less experienced colleagues. Attends staff meetings and trainings.
Required Qualifications
Bachelor’s degree or an equivalent combination of education and experience.
Four years of experience in accounts receivable, billing, payment processing and finance operations in a higher education or sponsored program environment.
Desired Qualifications
4–8 years of experience in accounts receivable, billing, payment processing and finance operations in a higher education or sponsored program environment.
Expertise in Workday Customer Accounts and Sponsor modules, including configuration and workflow knowledge.
Application Materials
A resume is required.
Salary
The salary for this position starts at $70,100.00 annually.
Work Location
This is a hybrid work position. Employees are required to provide reliable internet access and home office furnishings for approved remote work locations.
Position Mapping
Function: Finance
Subfunction: Sponsored Fiscal Billing
Career Level: Specialized-3
Location: Mount Hall (0311)
Position Type: Regular
Scheduled Hours: 40
Shift: First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
The university is an equal opportunity employer, including veterans and disability.
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Department: ERIK | Administration
Job Overview
The Senior Fiscal Services Billing Analyst serves as a member of the Sponsored Fiscal Billing team in The Enterprise for Research, Innovation and Knowledge (ERIK). The Analyst is a subject matter expert and point of contact for all university departments and external Sponsors for fiscal operations related to Sponsored Program activity. The Analyst provides fiscal operational, consultative, and administrative support to the Office of Grants and Contracts, university Fiscal Officers, department Grant Managers, and various project sponsors.
Responsibilities and Duties
Performs all fiscal functions associated with billing sponsors for expenses incurred on sponsored research grants administered by The Ohio State University’s Office of Sponsored Programs. The position performs routine billing duties of large scope and complexity; performs sponsor contact maintenance, analyzes grant expenditure information, generates sponsor invoices and fiscal reports, prepares monthly and quarterly sponsor reports, prepares forms for letters of credit requests, provides supporting documentation for various sponsors, reconciles grant and award invoice data, initiates invoice write‑off requests, performs grant close‑out functions, and may organize data for internal audit responses.
Works collaboratively and develops working relationships with the Sponsored Fiscal Collections and Payment teams, the Office of Grants and Contracts, university department contacts and various project sponsors to ensure billing, reporting and grant close‑out is completed accurately and timely. Has an expert understanding of the various Sponsors, their billing requirements, regulations, and their impact on fiscal operations. The position will manage award billing set‑up, amendments and installment billing for its own workload and others based on business need.
Functions with a high degree of autonomy. Performs in‑depth analysis of processes, makes recommendations to improve processes, assists in developing and documenting procedural changes and training resources, and aids with document retention. May participate with working groups to identify cross‑functional process improvements. Must have the ability to work independently on complex issues, ensure compliance, handle customer inquiries, identify, troubleshoot, and resolve sponsored program billing errors and disputes, and serve as an informal resource for less experienced colleagues. Attends staff meetings and trainings.
Required Qualifications
Bachelor’s degree or an equivalent combination of education and experience.
Four years of experience in accounts receivable, billing, payment processing and finance operations in a higher education or sponsored program environment.
Desired Qualifications
4–8 years of experience in accounts receivable, billing, payment processing and finance operations in a higher education or sponsored program environment.
Expertise in Workday Customer Accounts and Sponsor modules, including configuration and workflow knowledge.
Application Materials
A resume is required.
Salary
The salary for this position starts at $70,100.00 annually.
Work Location
This is a hybrid work position. Employees are required to provide reliable internet access and home office furnishings for approved remote work locations.
Position Mapping
Function: Finance
Subfunction: Sponsored Fiscal Billing
Career Level: Specialized-3
Location: Mount Hall (0311)
Position Type: Regular
Scheduled Hours: 40
Shift: First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
The university is an equal opportunity employer, including veterans and disability.
#J-18808-Ljbffr