Accounting Clerk
Pyramid Global Hospitality, Houston, TX, United States
About the Position
The Accounting Clerk plays a vital role in supporting the full‑cycle finance operations of a dynamic, fast‑paced hotel environment. This position combines accounts payable, accounts receivable, revenue reconciliation, and financial reporting responsibilities — acting as the financial backbone that keeps daily hotel and restaurant operations running smoothly.
Job type: Full‑Time: 40 hours/week. Monday‑Friday, 8 AM to 4:30 PM. Additional hours, weekends, and holidays may be required.
Key Responsibilities
Accounts Payable (AP)
Process high‑volume vendor invoices, ensuring accuracy, proper GL coding, approvals, and compliance with company policies.
Prepare and execute weekly and monthly payment runs, including checks, ACH, and wire payments.
Ensure compliance with the three‑way match process (PO, receiving, vendor invoice).
Coordinate with the Corporate Office to establish new vendors in F&O / Dynamics 365.
Reconcile vendor statements and resolve discrepancies promptly.
Respond to vendor inquiries regarding past‑due balances and missed payments.
Follow up with managers to ensure all invoices are entered into Craftable before processing.
Maintain accurate AP files and documentation in audit‑ready condition.
Verify and process employee expense reports in compliance with company guidelines.
Accounts Receivable (AR)
Manage guest and corporate accounts, post payments, and follow up on overdue balances.
Monitor credit card transactions for chargebacks and escalate as needed.
Maintain accurate AR records and support collections efforts in a professional, hospitality‑focused manner.
Revenue Reconciliation & Reporting
Reconcile daily revenue reports from hotel outlets including front office and food & beverage.
Generate daily revenue reports and distribute to relevant department heads.
Assist with month‑end close, including journal entries, accruals, AP/AR aging, and account reconciliations.
Support P&L review meetings by ensuring all invoice and revenue documentation is complete and accurate.
Audit Support & Internal Controls
Support internal and external audits by providing AP/AR documentation and explanations.
Maintain strong internal controls and ensure ongoing policy compliance.
Identify and recommend improvements to AP/AR workflows, controls, and process efficiency.
Assist in documenting standard operating procedures and best practices.
Hospitality Systems & Department Coordination
Monitor and manage the Accounts Payable shared email inbox.
Collect, print, scan, upload, and organize invoices from restaurant and hotel department managers.
Send reminders to managers to confirm receipt of goods and services in Craftable.
Reconcile and maintain corporate vendor accounts across multiple entities or locations.
Provide backup support for general accounting and administrative duties as needed.
Assist with special finance projects, reporting requests, and departmental initiatives.
Required Qualifications
2+ years of accounts payable, accounts receivable, or general accounting experience.
High‑volume invoice processing experience.
Working knowledge of GAAP, bookkeeping principles, and full‑cycle accounting.
Advanced proficiency in Microsoft Excel (data analysis, reporting, complex calculations).
Proficiency in Microsoft Word and Outlook.
Experience with ERP or accounting systems.
Strong attention to detail and deadline‑management skills.
Ability to type a minimum of 35 words per minute accurately.
Ability to work independently in a high‑volume, deadline‑driven environment.
Preferred Qualifications
Hospitality, hotel, restaurant, or food & beverage accounting experience.
Experience with Marriott Property Management Systems (PMS) or similar hotel systems.
Experience with Craftable procurement and invoice management software.
Experience with Microsoft Dynamics 365 Finance & Operations (F&O).
Multi‑departmental AP/AR experience.
Month‑end close and financial reporting experience.
Knowledge, Skills & Attributes
Technical Skills
Strong full‑cycle accounting knowledge, including AP, AR, and revenue reconciliation.
Proficiency in hotel PMS and ERP systems; Craftable and Dynamics 365 preferred.
Advanced Excel skills for data analysis, financial reporting, and reconciliations.
High accuracy in data entry across multiple software platforms.
Familiarity with web‑based invoice retrieval and data extraction.
Professional Attributes
Hospitality Mindset: Maintains a friendly, professional demeanor when interacting with guests, vendors, and hotel staff.
Attention to Detail: Spots discrepancies in high volumes of daily transactions; prevents costly errors.
Time Management & Multitasking: Stays organized across competing deadlines, especially during peak seasons and month‑end close.
Integrity & Confidentiality: Handles sensitive financial data and guest information with strict ethical standards.
Adaptability: Shifts priorities quickly in a fast‑paced, 24/7 service environment.
Communication: Communicates effectively with vendors, managers, and staff using professionalism, empathy, and active listening.
Physical Requirements & Work Environment
Ability to remain seated for extended periods performing computer‑based work.
Frequent use of hands and fingers for typing, reaching, and document handling.
Occasional walking between hotel departments and restaurant outlets to collect invoices, signatures, and approvals.
Ability to lift, move, and carry documents, files, or office supplies up to 15 pounds.
Availability for additional hours, weekends, or holidays during month‑end, year‑end, or peak business periods.
Equal Opportunity Employer
Marriott Houston Westchase is an equal‑opportunity employer committed to creating an inclusive and supportive work environment for all team members.
#J-18808-Ljbffr
The Accounting Clerk plays a vital role in supporting the full‑cycle finance operations of a dynamic, fast‑paced hotel environment. This position combines accounts payable, accounts receivable, revenue reconciliation, and financial reporting responsibilities — acting as the financial backbone that keeps daily hotel and restaurant operations running smoothly.
Job type: Full‑Time: 40 hours/week. Monday‑Friday, 8 AM to 4:30 PM. Additional hours, weekends, and holidays may be required.
Key Responsibilities
Accounts Payable (AP)
Process high‑volume vendor invoices, ensuring accuracy, proper GL coding, approvals, and compliance with company policies.
Prepare and execute weekly and monthly payment runs, including checks, ACH, and wire payments.
Ensure compliance with the three‑way match process (PO, receiving, vendor invoice).
Coordinate with the Corporate Office to establish new vendors in F&O / Dynamics 365.
Reconcile vendor statements and resolve discrepancies promptly.
Respond to vendor inquiries regarding past‑due balances and missed payments.
Follow up with managers to ensure all invoices are entered into Craftable before processing.
Maintain accurate AP files and documentation in audit‑ready condition.
Verify and process employee expense reports in compliance with company guidelines.
Accounts Receivable (AR)
Manage guest and corporate accounts, post payments, and follow up on overdue balances.
Monitor credit card transactions for chargebacks and escalate as needed.
Maintain accurate AR records and support collections efforts in a professional, hospitality‑focused manner.
Revenue Reconciliation & Reporting
Reconcile daily revenue reports from hotel outlets including front office and food & beverage.
Generate daily revenue reports and distribute to relevant department heads.
Assist with month‑end close, including journal entries, accruals, AP/AR aging, and account reconciliations.
Support P&L review meetings by ensuring all invoice and revenue documentation is complete and accurate.
Audit Support & Internal Controls
Support internal and external audits by providing AP/AR documentation and explanations.
Maintain strong internal controls and ensure ongoing policy compliance.
Identify and recommend improvements to AP/AR workflows, controls, and process efficiency.
Assist in documenting standard operating procedures and best practices.
Hospitality Systems & Department Coordination
Monitor and manage the Accounts Payable shared email inbox.
Collect, print, scan, upload, and organize invoices from restaurant and hotel department managers.
Send reminders to managers to confirm receipt of goods and services in Craftable.
Reconcile and maintain corporate vendor accounts across multiple entities or locations.
Provide backup support for general accounting and administrative duties as needed.
Assist with special finance projects, reporting requests, and departmental initiatives.
Required Qualifications
2+ years of accounts payable, accounts receivable, or general accounting experience.
High‑volume invoice processing experience.
Working knowledge of GAAP, bookkeeping principles, and full‑cycle accounting.
Advanced proficiency in Microsoft Excel (data analysis, reporting, complex calculations).
Proficiency in Microsoft Word and Outlook.
Experience with ERP or accounting systems.
Strong attention to detail and deadline‑management skills.
Ability to type a minimum of 35 words per minute accurately.
Ability to work independently in a high‑volume, deadline‑driven environment.
Preferred Qualifications
Hospitality, hotel, restaurant, or food & beverage accounting experience.
Experience with Marriott Property Management Systems (PMS) or similar hotel systems.
Experience with Craftable procurement and invoice management software.
Experience with Microsoft Dynamics 365 Finance & Operations (F&O).
Multi‑departmental AP/AR experience.
Month‑end close and financial reporting experience.
Knowledge, Skills & Attributes
Technical Skills
Strong full‑cycle accounting knowledge, including AP, AR, and revenue reconciliation.
Proficiency in hotel PMS and ERP systems; Craftable and Dynamics 365 preferred.
Advanced Excel skills for data analysis, financial reporting, and reconciliations.
High accuracy in data entry across multiple software platforms.
Familiarity with web‑based invoice retrieval and data extraction.
Professional Attributes
Hospitality Mindset: Maintains a friendly, professional demeanor when interacting with guests, vendors, and hotel staff.
Attention to Detail: Spots discrepancies in high volumes of daily transactions; prevents costly errors.
Time Management & Multitasking: Stays organized across competing deadlines, especially during peak seasons and month‑end close.
Integrity & Confidentiality: Handles sensitive financial data and guest information with strict ethical standards.
Adaptability: Shifts priorities quickly in a fast‑paced, 24/7 service environment.
Communication: Communicates effectively with vendors, managers, and staff using professionalism, empathy, and active listening.
Physical Requirements & Work Environment
Ability to remain seated for extended periods performing computer‑based work.
Frequent use of hands and fingers for typing, reaching, and document handling.
Occasional walking between hotel departments and restaurant outlets to collect invoices, signatures, and approvals.
Ability to lift, move, and carry documents, files, or office supplies up to 15 pounds.
Availability for additional hours, weekends, or holidays during month‑end, year‑end, or peak business periods.
Equal Opportunity Employer
Marriott Houston Westchase is an equal‑opportunity employer committed to creating an inclusive and supportive work environment for all team members.
#J-18808-Ljbffr