Clerk II - Part Time
Pottcounty Ia, Council Bluffs, IA, United States
Summary
Part Time Clerk II - Public Health Division. Provide mid‑day coverage Monday through Friday (hours somewhat flexible). Greets and assists customers entering the building and is responsible for clerical and administrative support for division grants, including typing, data entry, filing, answering phones, greeting the public, and scheduling appointments for department staff. Proficiency in Excel, Outlook and electronic medical records systems is required.
Essential Functions
Assist the Public Health Administrator in gathering, organizing, and submitting all documentation for various grants the Division operates under.
Assist with the submission and documentation of medical billing.
Assist and maintain scheduling of meetings between the public and departmental staff.
Post agendas for meetings of the Board of Health in accordance with established policies.
Establish and maintain effective working relationships with the general public, vendors, contractors, other employees and county officials.
Greet individuals who come to the department, ascertain their needs, direct them to the appropriate sources for assistance and/or independently answer their questions regarding operating procedures, policies and regulations.
Maintain the scanning of department documents system.
Maintain a filing system of both confidential and public departmental records.
Perform complex computer input and retrieval with a variety of computer programs and applications, including but not limited to MS Word, Excel, Tyler and Quicken, in the development of departmental databases, documents, reports and spreadsheets.
Prepare correspondence reports, vouchers, and forms from rough drafts, transcriptions, copies, marginal notes or verbal instructions.
Provides clerical staff support as needed, including but not limited to, filing, typing, draft correspondence, sort and distribute mail, answering telephones and assisting walk‑ins.
Operate standard office equipment including copier, fax machine, scanner, multi‑line phone system, personal computer, adding machine, and any other equipment required of the position.
Receive public referrals over the telephone and distribute pertinent information to the appropriate departmental staff.
Utilize computer to maintain a database of departmental information, records, forms and reports for use by all personnel as the need arises.
Provide support to the department in assisting in performing the general job functions.
Maintain office supplies and equipment by taking inventory and submitting orders as needed.
Perform other duties as directed or as the situation dictates.
Essential Knowledge, Experience, and Ability
Perform computer input and retrieval functions on a variety of programs and learn complex computer applications utilized in the department.
Communicate effectively in English, both orally and in writing; understand and follow instructions; prepare and maintain accurate and detailed work records and reports.
Maintain confidentiality of all departmental and client communications, documents and correspondence.
Plan and organize personal work schedule, set priorities and meet deadlines; multi‑task and perform duties efficiently while managing frequent interruptions.
Establish and maintain effective working relationships with clients, supervisors, employees, outside agencies, government officials and the public.
Spot discrepancies in verifying work; perform detailed clerical work accurately; organize and maintain accurate office files; compose routine correspondence from brief instructions; sort and verify statistical and financial data; spell correctly; make accurate arithmetical computations; use initiative and sound independent judgment within established guidelines.
Operate standard office equipment, including a centralized telephone system.
Knowledge of state and county health regulations and routine office procedures and skilled clerical and bookkeeping techniques.
Prior application of the English language, proper grammar, vocabulary, spelling and punctuation.
Perform mathematical calculations in the performance of job duties.
Use proper telephone etiquette.
Essential Education, Certification, and/or Licenses
Graduation from high school or GED.
One to two years of experience working in a grant‑based environment.
Computer proficiency in Microsoft Word, Outlook, Excel and electronic medical records is required.
Proficiency in Quicken is preferred.
Must possess a valid driver's license at the time of hire and maintain it throughout the course of employment.
Job Information
Department: Public Health
Salary: $19.76 per hour
Job Type: Part‑time
Location: 515 5th Ave., Council Bluffs
Posted: 4/21/2026
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Part Time Clerk II - Public Health Division. Provide mid‑day coverage Monday through Friday (hours somewhat flexible). Greets and assists customers entering the building and is responsible for clerical and administrative support for division grants, including typing, data entry, filing, answering phones, greeting the public, and scheduling appointments for department staff. Proficiency in Excel, Outlook and electronic medical records systems is required.
Essential Functions
Assist the Public Health Administrator in gathering, organizing, and submitting all documentation for various grants the Division operates under.
Assist with the submission and documentation of medical billing.
Assist and maintain scheduling of meetings between the public and departmental staff.
Post agendas for meetings of the Board of Health in accordance with established policies.
Establish and maintain effective working relationships with the general public, vendors, contractors, other employees and county officials.
Greet individuals who come to the department, ascertain their needs, direct them to the appropriate sources for assistance and/or independently answer their questions regarding operating procedures, policies and regulations.
Maintain the scanning of department documents system.
Maintain a filing system of both confidential and public departmental records.
Perform complex computer input and retrieval with a variety of computer programs and applications, including but not limited to MS Word, Excel, Tyler and Quicken, in the development of departmental databases, documents, reports and spreadsheets.
Prepare correspondence reports, vouchers, and forms from rough drafts, transcriptions, copies, marginal notes or verbal instructions.
Provides clerical staff support as needed, including but not limited to, filing, typing, draft correspondence, sort and distribute mail, answering telephones and assisting walk‑ins.
Operate standard office equipment including copier, fax machine, scanner, multi‑line phone system, personal computer, adding machine, and any other equipment required of the position.
Receive public referrals over the telephone and distribute pertinent information to the appropriate departmental staff.
Utilize computer to maintain a database of departmental information, records, forms and reports for use by all personnel as the need arises.
Provide support to the department in assisting in performing the general job functions.
Maintain office supplies and equipment by taking inventory and submitting orders as needed.
Perform other duties as directed or as the situation dictates.
Essential Knowledge, Experience, and Ability
Perform computer input and retrieval functions on a variety of programs and learn complex computer applications utilized in the department.
Communicate effectively in English, both orally and in writing; understand and follow instructions; prepare and maintain accurate and detailed work records and reports.
Maintain confidentiality of all departmental and client communications, documents and correspondence.
Plan and organize personal work schedule, set priorities and meet deadlines; multi‑task and perform duties efficiently while managing frequent interruptions.
Establish and maintain effective working relationships with clients, supervisors, employees, outside agencies, government officials and the public.
Spot discrepancies in verifying work; perform detailed clerical work accurately; organize and maintain accurate office files; compose routine correspondence from brief instructions; sort and verify statistical and financial data; spell correctly; make accurate arithmetical computations; use initiative and sound independent judgment within established guidelines.
Operate standard office equipment, including a centralized telephone system.
Knowledge of state and county health regulations and routine office procedures and skilled clerical and bookkeeping techniques.
Prior application of the English language, proper grammar, vocabulary, spelling and punctuation.
Perform mathematical calculations in the performance of job duties.
Use proper telephone etiquette.
Essential Education, Certification, and/or Licenses
Graduation from high school or GED.
One to two years of experience working in a grant‑based environment.
Computer proficiency in Microsoft Word, Outlook, Excel and electronic medical records is required.
Proficiency in Quicken is preferred.
Must possess a valid driver's license at the time of hire and maintain it throughout the course of employment.
Job Information
Department: Public Health
Salary: $19.76 per hour
Job Type: Part‑time
Location: 515 5th Ave., Council Bluffs
Posted: 4/21/2026
#J-18808-Ljbffr