Staff: School of Pharmacy - Administrative Assistant
Cedarville University, Frankfort, KY, United States
Staff: School of Pharmacy - Administrative Assistant
Job Description
Posted Tuesday, April 21, 2026 at 4:00 AM
Working at Cedarville University is more than a job, it's a calling. A call to help equip students to go into the world and do great things for the Kingdom. A call to use the gifts God has given you to make the most of every day. A call to work as unto the Lord. God is doing great things at Cedarville University and we are excited for you to be part of it.
When applying, please include a resume/CV and cover letter in PDF format. Additional documents will be requested if needed. Please do not submit documents that include dates of birth, social security numbers, or that require password access.
TheCedarville University School of Pharmacy University is accepting applications for an organized and resourceful Administrative Assistant. This is a full-time (2080-hours), non-exempt, staff position.
The role serves as the operational hub for two academic departments in the School of Pharmacy, serving over twenty faculty members, coordinating schedules and exam logistics, managing confidential student records, and helping run signature School of Pharmacy events such as the White Coat Ceremony and Hooding.
Core responsibilities include the following:
Coordinate room reservations, exam logistics, and curriculum schedules across the Health Sciences Center
Manage confidential student records, academic progression data, and certification documentation
Support faculty recruitment searches and the Admissions Committee
Track faculty licensure renewals, committee assignments, and peer evaluations
Plan and execute school events: White Coat Ceremony, Hooding, Preview Days, and department gatherings
Serve as liaison with campus offices including Disability Services, the Registrar, Event Services, and Human Resources
This position is subject to the University's verification of credentials and other information required by law and Cedarville University policies, including the successful completion of a background check. This position is located in Cedarville, Ohio.
Qualifications and Experience
Required:
Associate degree or equivalent experience; 3–5 years in an administrative support role
Proficiency with Google Workspace and Microsoft 365; comfort learning new systems such as DocuSign, Kuali, and EMS
Strong organizational skills with the ability to manage competing priorities and multiple supervisors
Professional handling of confidential information (FERPA compliance)
Proven ability to serve and communicate in a professional and responsive manner
Experience in higher ed or healthcare preferred
Experience with university enterprise systems
BLS Instructor, Stop the Bleed, or Notary Public certification
We Offer an Exceptional Employee Experience
A commitment to Scripture that informs everything we do -transforming lives through excellent education and equipping students to stand for the Word of God and the Testimony of Jesus Christ. We are amission-led, Christian institution with numerous opportunities for your growth and contributions.
Meaningful Christian community and fellowship among students, faculty, and staff.
A beautiful, well-maintained campus with modern facilities in the serene, family-oriented town of Cedarville, Ohio.
Opportunities to foster growth through chapel and other university-sponsored events.
Opportunities to share the gospel worldwide through Global Outreach mission trips.
Contact Information
Direct official inquiries to Jennifer Cochran, SHRM-CP, Director of Academic Human Resource Services. Direct position-specific inquiries to Dr. Andrew Straw, Chair of Pharmacy Practice, School of Pharmacy.
Cedarville University is an Equal Opportunity Employer.
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Job Description
Posted Tuesday, April 21, 2026 at 4:00 AM
Working at Cedarville University is more than a job, it's a calling. A call to help equip students to go into the world and do great things for the Kingdom. A call to use the gifts God has given you to make the most of every day. A call to work as unto the Lord. God is doing great things at Cedarville University and we are excited for you to be part of it.
When applying, please include a resume/CV and cover letter in PDF format. Additional documents will be requested if needed. Please do not submit documents that include dates of birth, social security numbers, or that require password access.
TheCedarville University School of Pharmacy University is accepting applications for an organized and resourceful Administrative Assistant. This is a full-time (2080-hours), non-exempt, staff position.
The role serves as the operational hub for two academic departments in the School of Pharmacy, serving over twenty faculty members, coordinating schedules and exam logistics, managing confidential student records, and helping run signature School of Pharmacy events such as the White Coat Ceremony and Hooding.
Core responsibilities include the following:
Coordinate room reservations, exam logistics, and curriculum schedules across the Health Sciences Center
Manage confidential student records, academic progression data, and certification documentation
Support faculty recruitment searches and the Admissions Committee
Track faculty licensure renewals, committee assignments, and peer evaluations
Plan and execute school events: White Coat Ceremony, Hooding, Preview Days, and department gatherings
Serve as liaison with campus offices including Disability Services, the Registrar, Event Services, and Human Resources
This position is subject to the University's verification of credentials and other information required by law and Cedarville University policies, including the successful completion of a background check. This position is located in Cedarville, Ohio.
Qualifications and Experience
Required:
Associate degree or equivalent experience; 3–5 years in an administrative support role
Proficiency with Google Workspace and Microsoft 365; comfort learning new systems such as DocuSign, Kuali, and EMS
Strong organizational skills with the ability to manage competing priorities and multiple supervisors
Professional handling of confidential information (FERPA compliance)
Proven ability to serve and communicate in a professional and responsive manner
Experience in higher ed or healthcare preferred
Experience with university enterprise systems
BLS Instructor, Stop the Bleed, or Notary Public certification
We Offer an Exceptional Employee Experience
A commitment to Scripture that informs everything we do -transforming lives through excellent education and equipping students to stand for the Word of God and the Testimony of Jesus Christ. We are amission-led, Christian institution with numerous opportunities for your growth and contributions.
Meaningful Christian community and fellowship among students, faculty, and staff.
A beautiful, well-maintained campus with modern facilities in the serene, family-oriented town of Cedarville, Ohio.
Opportunities to foster growth through chapel and other university-sponsored events.
Opportunities to share the gospel worldwide through Global Outreach mission trips.
Contact Information
Direct official inquiries to Jennifer Cochran, SHRM-CP, Director of Academic Human Resource Services. Direct position-specific inquiries to Dr. Andrew Straw, Chair of Pharmacy Practice, School of Pharmacy.
Cedarville University is an Equal Opportunity Employer.
#J-18808-Ljbffr