Communications Administrative Assistant
RPMGlobal, Clearwater, FL, United States
Communications Administrative Assistant
Location: 315 Court Street, 3rd Floor, Clearwater, FL 33756
Schedule: Monday - Friday, 8 am - 5 pm
A highly professional position performing specialized administrative work to support the functions of the Customer Care and Communication department.
What Would You Do?
Receives visitors and phone calls for the department resolves requests or directs to the appropriate department
Coordinates and schedules appointments and makes travel arrangements as necessary.
Composes and prepares written correspondence and routes for signature, as necessary.
Drafts, edits, distributes outreach materials such as newsletters, press releases, social media content, etc.
Organizes and maintains both physical and electronic records for the department and participates in the records disposition process in compliance with applicable statutory requirements.
Provides administrative support to department by researching, assembling, and analyzing information.
Initiates and carries through to completion special projects as assigned
Edits and occasionally creates basic graphics for both digital and printed purposes for distribution internally and/or externally
Processes, research, redacts, and fulfills public records requests in accordance with applicable guidelines.
Maintains, distributes, and responds to customer feedback across designated channels
Assists with maintenance and updates for the website and organization’s intranet (SharePoint)
Manages office and special event supplies, including inventory tracking, ordering, and invoice approval.
Supports planning, coordination, and execution of organizational programs and special events.
Assists with departmental budget planning by monitoring and maintaining routine expenses including office supplies, select travel, and department related invoice‑approval responsibilities.
Assists with various organizational fundraising activities
Maintains accurate and up‑to‑date media contact information
Keeps departmental leadership informed of upcoming deadlines, scheduling changes, and special event dates
Engages in public speaking as needed
Performs other related job duties as assigned.
What Do You Need to Have?
Associate’s degree in mass communications, communications, marketing, public administration, business administration, or related field and two (2) years of progressively responsible administrative or communications-related experience; or an equivalent combination of education, training, and/or experience.
Experience with graphic and video creation software preferred
Valid Florida Driver License, in good standing
Ability to apply for and maintain ORION/FRVIS Access Authorization per Florida Department of Highway Safety Motor Vehicles Procedure TL-57 and RS-64.
Work requires regular and reliable attendance and flexibility with work schedule
Ability to work at different locations of the Pinellas County Tax Collector for varying periods of time or attend training during hours other than regular work hours.
Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.
Knowledge, Skills and Abilities
Excellent written and verbal communication skills
Experience with Microsoft Office applications
Basic understanding of graphic/video creation platforms and/or tools
Knowledge of the functions, operations, and structure of the Tax Collector’s Office and County government.
Strong organizational skills and attention to detail – high accuracy in editing and proofreading
Proven ability to follow up on items through to completion
Effective time‑management skills with the ability to appropriately prioritize work
Knowledge of public administration and/or basic communications techniques, principles, and practices.
Knowledge of modern office policies, procedures, practices, and equipment.
Ability to analyze and solve administrative problems and to render advice and assistance on each.
Ability to present oral and written comments and recommendations clearly and concisely.
Ability to use small office equipment and computers.
Our benefits rank among the top in the area!
Looking for a strong retirement? We have you covered as members of the Florida Retirement System (FRS) with investment and pension options.
We have deferred compensation programs and wellness centers to name a few perks. Check out these and more!
Want To Learn More?
Please review the full classification description with the Physical/Mental Demands and Working Conditions at the below link.
Tax Collector Administrative Assistant, C19
#J-18808-Ljbffr
Location: 315 Court Street, 3rd Floor, Clearwater, FL 33756
Schedule: Monday - Friday, 8 am - 5 pm
A highly professional position performing specialized administrative work to support the functions of the Customer Care and Communication department.
What Would You Do?
Receives visitors and phone calls for the department resolves requests or directs to the appropriate department
Coordinates and schedules appointments and makes travel arrangements as necessary.
Composes and prepares written correspondence and routes for signature, as necessary.
Drafts, edits, distributes outreach materials such as newsletters, press releases, social media content, etc.
Organizes and maintains both physical and electronic records for the department and participates in the records disposition process in compliance with applicable statutory requirements.
Provides administrative support to department by researching, assembling, and analyzing information.
Initiates and carries through to completion special projects as assigned
Edits and occasionally creates basic graphics for both digital and printed purposes for distribution internally and/or externally
Processes, research, redacts, and fulfills public records requests in accordance with applicable guidelines.
Maintains, distributes, and responds to customer feedback across designated channels
Assists with maintenance and updates for the website and organization’s intranet (SharePoint)
Manages office and special event supplies, including inventory tracking, ordering, and invoice approval.
Supports planning, coordination, and execution of organizational programs and special events.
Assists with departmental budget planning by monitoring and maintaining routine expenses including office supplies, select travel, and department related invoice‑approval responsibilities.
Assists with various organizational fundraising activities
Maintains accurate and up‑to‑date media contact information
Keeps departmental leadership informed of upcoming deadlines, scheduling changes, and special event dates
Engages in public speaking as needed
Performs other related job duties as assigned.
What Do You Need to Have?
Associate’s degree in mass communications, communications, marketing, public administration, business administration, or related field and two (2) years of progressively responsible administrative or communications-related experience; or an equivalent combination of education, training, and/or experience.
Experience with graphic and video creation software preferred
Valid Florida Driver License, in good standing
Ability to apply for and maintain ORION/FRVIS Access Authorization per Florida Department of Highway Safety Motor Vehicles Procedure TL-57 and RS-64.
Work requires regular and reliable attendance and flexibility with work schedule
Ability to work at different locations of the Pinellas County Tax Collector for varying periods of time or attend training during hours other than regular work hours.
Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.
Knowledge, Skills and Abilities
Excellent written and verbal communication skills
Experience with Microsoft Office applications
Basic understanding of graphic/video creation platforms and/or tools
Knowledge of the functions, operations, and structure of the Tax Collector’s Office and County government.
Strong organizational skills and attention to detail – high accuracy in editing and proofreading
Proven ability to follow up on items through to completion
Effective time‑management skills with the ability to appropriately prioritize work
Knowledge of public administration and/or basic communications techniques, principles, and practices.
Knowledge of modern office policies, procedures, practices, and equipment.
Ability to analyze and solve administrative problems and to render advice and assistance on each.
Ability to present oral and written comments and recommendations clearly and concisely.
Ability to use small office equipment and computers.
Our benefits rank among the top in the area!
Looking for a strong retirement? We have you covered as members of the Florida Retirement System (FRS) with investment and pension options.
We have deferred compensation programs and wellness centers to name a few perks. Check out these and more!
Want To Learn More?
Please review the full classification description with the Physical/Mental Demands and Working Conditions at the below link.
Tax Collector Administrative Assistant, C19
#J-18808-Ljbffr