Conservation Corps New Mexico - Administrative Specialist I
Conservation Legacy, Las Cruces, NM, United States
Title:
Administrative Specialist I, Conservation Corps New Mexico
Starting Salary Range:
$19.52–$20.10/hr (depending on experience)
Location:
Las Cruces, NM (partially remote eligible)
Status:
Full‑Time, Non‑Exempt
Benefits:
Health, Vision, Dental, Short/Long‑Term Disability, Basic Life, Retirement, PTO, Supplemental benefits
Reports To:
Director of Administration
Posting Period:
Apply before May 15, 2026
It is vital for a candidate to submit both a resume and cover letter.
Organizational Summary
Conservation Legacy is a nationwide non‑profit that engages participants in diverse conservation and community projects on public and private lands. Through its mission of engaging future leaders who protect, restore, and enhance our nation’s lands, Conservation Legacy works toward healthy land, air, and water and resilient communities.
Program Summary
Conservation Corps New Mexico (CCNM) operates conservation service programs across southern New Mexico that empower individuals to positively impact their lives, communities, and the environment. CCNM connects youth, young adults, and recent veterans with public‑land conservation projects.
Position Summary
The Administrative Specialist supports day‑to‑day operations at CCNM, performing general administrative tasks such as answering phone calls and emails, managing office supplies, creating reports, organizing events, submitting funding proposals, and supporting recruitment, onboarding, and training.
Finance Responsibilities
Assist with management of petty cash, obtain approvals, and reconcile expenses per Business Manual.
Administer and train staff on use of WEX Cards.
Administer and train staff on visa reconciliation.
Track lost receipts and payroll deductions.
Assist staff with monthly visa reconciliations.
Maintain inventory of active and canceled credit cards.
Obtain invoicing approvals and submit for processing.
Administration Responsibilities
Assist with onboarding and exit processes for seasonal staff and members.
Maintain documentation to meet compliance with funders, partners, and internal policies.
Stay current on internal and external policies affecting processes, including state and federal laws.
Process and track workers’ compensation claims; train participants in the claims process.
Manage credit card reconciliation, database upkeep, and other administrative processes.
Assist with social media posts and responses as needed.
General Office Responsibilities
Support technology needs: order equipment, manage security accounts, and assist with tech setup.
Lead office supply ordering and inventory management.
Respond to internal and external inquiries and communication requests.
Train members and staff on office technology and Conservation Legacy systems.
Greet and assist members and visitors.
Advocate for CCNM staff and participants on policy development.
Support field staff with administrative and database questions and concerns.
Organizational Advocacy
Engage, lead, and support a positive work environment for staff and community partners.
Participate in organization‑wide teams, projects, and initiatives supporting strategic plan goals.
Report potential complaints as identified in the Personnel Policy Manual.
Assist or lead other responsibilities as assigned.
Commitment
Conservation Legacy provides reasonable accommodations for qualified individuals with disabilities. Physical requirements include occasional 25‑pound lifts, periodic overnight travel, and vehicle use. Requests for assistance should be directed to the hiring manager.
Qualifications
Associate degree or equivalent experience.
Proficient with Microsoft Office or similar platforms.
Ability to hold staff and oneself accountable in remote locations.
Valid driver’s license and insurable driving record.
Pass criminal history check requirements.
Adaptable to a fluid, changing work environment.
Desired Competencies
Manage complexity
Resourceful
Effective communication
Innovation cultivation
Result‑driven influence
Planning & alignment
Application Process
Internal applicants: apply through Axiom @ My Career. External applicants: apply at the provided URL. Candidates must submit a resume and cover letter.
Equal Opportunity Statement
Conservation Legacy is an equal‑opportunity employer; all qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, pregnancy, age, national origin, disability status, genetic information, veteran status, or any other protected characteristic. We also consider qualified applicants with criminal histories. Requests for reasonable accommodations due to disability during the application or recruiting process should be sent to the hiring manager.
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Administrative Specialist I, Conservation Corps New Mexico
Starting Salary Range:
$19.52–$20.10/hr (depending on experience)
Location:
Las Cruces, NM (partially remote eligible)
Status:
Full‑Time, Non‑Exempt
Benefits:
Health, Vision, Dental, Short/Long‑Term Disability, Basic Life, Retirement, PTO, Supplemental benefits
Reports To:
Director of Administration
Posting Period:
Apply before May 15, 2026
It is vital for a candidate to submit both a resume and cover letter.
Organizational Summary
Conservation Legacy is a nationwide non‑profit that engages participants in diverse conservation and community projects on public and private lands. Through its mission of engaging future leaders who protect, restore, and enhance our nation’s lands, Conservation Legacy works toward healthy land, air, and water and resilient communities.
Program Summary
Conservation Corps New Mexico (CCNM) operates conservation service programs across southern New Mexico that empower individuals to positively impact their lives, communities, and the environment. CCNM connects youth, young adults, and recent veterans with public‑land conservation projects.
Position Summary
The Administrative Specialist supports day‑to‑day operations at CCNM, performing general administrative tasks such as answering phone calls and emails, managing office supplies, creating reports, organizing events, submitting funding proposals, and supporting recruitment, onboarding, and training.
Finance Responsibilities
Assist with management of petty cash, obtain approvals, and reconcile expenses per Business Manual.
Administer and train staff on use of WEX Cards.
Administer and train staff on visa reconciliation.
Track lost receipts and payroll deductions.
Assist staff with monthly visa reconciliations.
Maintain inventory of active and canceled credit cards.
Obtain invoicing approvals and submit for processing.
Administration Responsibilities
Assist with onboarding and exit processes for seasonal staff and members.
Maintain documentation to meet compliance with funders, partners, and internal policies.
Stay current on internal and external policies affecting processes, including state and federal laws.
Process and track workers’ compensation claims; train participants in the claims process.
Manage credit card reconciliation, database upkeep, and other administrative processes.
Assist with social media posts and responses as needed.
General Office Responsibilities
Support technology needs: order equipment, manage security accounts, and assist with tech setup.
Lead office supply ordering and inventory management.
Respond to internal and external inquiries and communication requests.
Train members and staff on office technology and Conservation Legacy systems.
Greet and assist members and visitors.
Advocate for CCNM staff and participants on policy development.
Support field staff with administrative and database questions and concerns.
Organizational Advocacy
Engage, lead, and support a positive work environment for staff and community partners.
Participate in organization‑wide teams, projects, and initiatives supporting strategic plan goals.
Report potential complaints as identified in the Personnel Policy Manual.
Assist or lead other responsibilities as assigned.
Commitment
Conservation Legacy provides reasonable accommodations for qualified individuals with disabilities. Physical requirements include occasional 25‑pound lifts, periodic overnight travel, and vehicle use. Requests for assistance should be directed to the hiring manager.
Qualifications
Associate degree or equivalent experience.
Proficient with Microsoft Office or similar platforms.
Ability to hold staff and oneself accountable in remote locations.
Valid driver’s license and insurable driving record.
Pass criminal history check requirements.
Adaptable to a fluid, changing work environment.
Desired Competencies
Manage complexity
Resourceful
Effective communication
Innovation cultivation
Result‑driven influence
Planning & alignment
Application Process
Internal applicants: apply through Axiom @ My Career. External applicants: apply at the provided URL. Candidates must submit a resume and cover letter.
Equal Opportunity Statement
Conservation Legacy is an equal‑opportunity employer; all qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, pregnancy, age, national origin, disability status, genetic information, veteran status, or any other protected characteristic. We also consider qualified applicants with criminal histories. Requests for reasonable accommodations due to disability during the application or recruiting process should be sent to the hiring manager.
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