Construction Administration Coordinator
Johnson, Mirmiran & Thompson, Virginia Beach, VA, United States
Construction Administration Coordinator
Construction Management/Inspection – Facilities
Virginia Beach, VA
Job ID: 25336 | Full-Time/Regular
The Construction Administration Coordinator will be responsible for assisting Project Managers/Project Architects and/or the Managing Principal with the processing of project documents during the bidding, construction and closeout phases of a project.
Responsibilities
Assisting the Project Manager with preparation and administrative processing of construction contract documents.
Assisting with the bidding phase of projects, including preparing addenda.
Processing incoming construction submittals and requests for information (RFI) using Newforma project information management software.
Tracking change‑order proposals, assisting in the proposal evaluation process and preparing change orders using Newforma.
Establishing, updating and maintaining detailed project information in the firm’s software applications.
Preparing various project‑management reports to monitor project status during construction.
Preparing for and participating in project construction meetings and other meetings as required.
Providing general administrative support as requested by internal project managers, principals and project stakeholders.
Communicating with internal design team stakeholders and external stakeholders as required.
Required Experience
Typically 4 years of administrative experience in an architectural, engineering or construction firm, or 6 years of similar experience that includes administrative, accounting and financial management tasks in a field other than architecture or engineering.
High school diploma or GED equivalent is required. Post‑high‑school education in Business Administration, Construction Administration, Office Administration, Accounting, or a business/accounting/finance‑related degree is desirable.
Additional consideration will be given to candidates who have obtained Certified Design Firm Administrator (CDFA), Construction Documents Technologist (CDT) or Certified Construction Contract Administrator (CCCA) certifications.
Proficiency in company software programs for word processing, e‑mail and project information management (Microsoft Word, Excel, Outlook, Teams). Experience with Newforma Project Center, Deltek Vision, AIA Contract Documents, Bluebeam is desirable.
Working Conditions
At JMT we prioritize a healthy work/life balance and offer a flexible hybrid working schedule. The selected candidate is expected to work in a JMT office location at least three days per week or as needed to perform assigned duties. While most of our work is desk‑based, there may be times when standing, walking, bending and lifting minimal weight is required. Our office environment is comfortable, well‑lit and free from noise, dust and other hazards. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.
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Construction Management/Inspection – Facilities
Virginia Beach, VA
Job ID: 25336 | Full-Time/Regular
The Construction Administration Coordinator will be responsible for assisting Project Managers/Project Architects and/or the Managing Principal with the processing of project documents during the bidding, construction and closeout phases of a project.
Responsibilities
Assisting the Project Manager with preparation and administrative processing of construction contract documents.
Assisting with the bidding phase of projects, including preparing addenda.
Processing incoming construction submittals and requests for information (RFI) using Newforma project information management software.
Tracking change‑order proposals, assisting in the proposal evaluation process and preparing change orders using Newforma.
Establishing, updating and maintaining detailed project information in the firm’s software applications.
Preparing various project‑management reports to monitor project status during construction.
Preparing for and participating in project construction meetings and other meetings as required.
Providing general administrative support as requested by internal project managers, principals and project stakeholders.
Communicating with internal design team stakeholders and external stakeholders as required.
Required Experience
Typically 4 years of administrative experience in an architectural, engineering or construction firm, or 6 years of similar experience that includes administrative, accounting and financial management tasks in a field other than architecture or engineering.
High school diploma or GED equivalent is required. Post‑high‑school education in Business Administration, Construction Administration, Office Administration, Accounting, or a business/accounting/finance‑related degree is desirable.
Additional consideration will be given to candidates who have obtained Certified Design Firm Administrator (CDFA), Construction Documents Technologist (CDT) or Certified Construction Contract Administrator (CCCA) certifications.
Proficiency in company software programs for word processing, e‑mail and project information management (Microsoft Word, Excel, Outlook, Teams). Experience with Newforma Project Center, Deltek Vision, AIA Contract Documents, Bluebeam is desirable.
Working Conditions
At JMT we prioritize a healthy work/life balance and offer a flexible hybrid working schedule. The selected candidate is expected to work in a JMT office location at least three days per week or as needed to perform assigned duties. While most of our work is desk‑based, there may be times when standing, walking, bending and lifting minimal weight is required. Our office environment is comfortable, well‑lit and free from noise, dust and other hazards. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.
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