Administrative Support
Oregon REALTORS®, Salem, OR, United States
Oregon REALTORS is one of the largest and most influential trade associations in the state, representing over 16,000 members across the real estate profession since its founding in 1932. The organization's membership includes residential and commercial brokers, managing principal brokers, property managers, and industry affiliates. Governed by an Executive Committee and a diverse Board of Directors representing 20 local boards, Oregon REALTORS is dedicated to supporting its members and advancing the real estate industry in Oregon. The association's focus is on promoting professionalism, ethics, and excellence within the field.
Position Summary
The Part-Time Administrative Support position provides essential operational and office support to the Oregon REALTORS team. Working 20 hours per week, this individual serves as a reliable resource for administrative tasks, filing, records management, and general office coordination — freeing full‑time staff to focus on their primary program responsibilities.
Primary Duties & Responsibilities
General Administrative Support
Provide day-to-day administrative assistance to staff across departments as directed by the CEO, COO, and Executive Governance & Facility Manager.
Manage physical and electronic filing systems, ensuring documents are organized, current, and easily retrievable.
Assist with document preparation, formatting, printing, and distribution for internal and member-facing materials.
Support the preparation and assembly of materials for board meetings, committees, education programs, and events.
Assist with data entry, database updates, and records maintenance to support operational accuracy.
Handle incoming and outgoing mail, including PO Box retrieval, sorting, and distribution.
Manage supply inventory and coordinate orders to ensure the office is consistently stocked.
Provide support on other duties as assigned by the CEO or COO.
Office Operations & Front-Office Support
Provide front‑office coverage as needed, including answering phones, greeting visitors, and ensuring a welcoming and professional environment.
Assist with maintaining common areas, kitchen, workroom, and conference/training rooms in an organized and presentation-ready condition.
Accept and log deliveries on behalf of the organization and tenants; coordinate timely pickup.
Support conference room and training room setup and coordination for meetings and events.
Assist with printer, copier, and postage meter maintenance and basic troubleshooting.
Member & Event Support
Assist members with website navigation, portal access, and payment questions under the guidance of program staff.
Support the Education department in assembling class materials and preparing for training sessions.
Assist with event preparation, including logistics, materials, name badges, and on-site support as needed.
Maintain inventory of branded items and member gift materials.
Required Qualifications
Excellent interpersonal and communication skills — professional, warm, and member-service oriented.
Strong attention to detail and commitment to accuracy in all tasks.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Zoom.
Reliable, dependable, and able to work independently with minimal supervision.
Strong organizational skills and a proactive approach to identifying and addressing operational needs.
Preferred Qualifications
Prior administrative or professional office experience.
Experience in a trade association, nonprofit, or member-based organization.
Familiarity with basic filing systems, records management, and office workflow.
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Position Summary
The Part-Time Administrative Support position provides essential operational and office support to the Oregon REALTORS team. Working 20 hours per week, this individual serves as a reliable resource for administrative tasks, filing, records management, and general office coordination — freeing full‑time staff to focus on their primary program responsibilities.
Primary Duties & Responsibilities
General Administrative Support
Provide day-to-day administrative assistance to staff across departments as directed by the CEO, COO, and Executive Governance & Facility Manager.
Manage physical and electronic filing systems, ensuring documents are organized, current, and easily retrievable.
Assist with document preparation, formatting, printing, and distribution for internal and member-facing materials.
Support the preparation and assembly of materials for board meetings, committees, education programs, and events.
Assist with data entry, database updates, and records maintenance to support operational accuracy.
Handle incoming and outgoing mail, including PO Box retrieval, sorting, and distribution.
Manage supply inventory and coordinate orders to ensure the office is consistently stocked.
Provide support on other duties as assigned by the CEO or COO.
Office Operations & Front-Office Support
Provide front‑office coverage as needed, including answering phones, greeting visitors, and ensuring a welcoming and professional environment.
Assist with maintaining common areas, kitchen, workroom, and conference/training rooms in an organized and presentation-ready condition.
Accept and log deliveries on behalf of the organization and tenants; coordinate timely pickup.
Support conference room and training room setup and coordination for meetings and events.
Assist with printer, copier, and postage meter maintenance and basic troubleshooting.
Member & Event Support
Assist members with website navigation, portal access, and payment questions under the guidance of program staff.
Support the Education department in assembling class materials and preparing for training sessions.
Assist with event preparation, including logistics, materials, name badges, and on-site support as needed.
Maintain inventory of branded items and member gift materials.
Required Qualifications
Excellent interpersonal and communication skills — professional, warm, and member-service oriented.
Strong attention to detail and commitment to accuracy in all tasks.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Zoom.
Reliable, dependable, and able to work independently with minimal supervision.
Strong organizational skills and a proactive approach to identifying and addressing operational needs.
Preferred Qualifications
Prior administrative or professional office experience.
Experience in a trade association, nonprofit, or member-based organization.
Familiarity with basic filing systems, records management, and office workflow.
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