Administrative Coordinator - Manufacturing Plant
Safeway, Oregon, WI, United States
About the Company
Albertsons Companies is at the forefront of the revolution in retail. With a fixation on raising the bar with innovation and building belonging through our culture, our team is rallying our company around a unique purpose: to create joy around each table and inspire a healthier tomorrow for every community. Albertsons Companies is one of the largest food and drug retailers in the United States, with over 2,200 stores in 34 states and the District of Columbia. Our well‑known banners include Albertsons, Safeway, Vons, Jewel‑Osco, Shaw's, Acme, Tom Thumb, Randalls, United Supermarkets, Pavilions, Star Market, Haggen, Carrs, Kings Food Markets, and Balducci's Food Lovers Market. We support our stores with 22 distribution centers and 19 manufacturing plants.
Bring your flavor: Building the future of food and well‑being starts with you. Join our team and bring your best self to the table.
About the Role
We are seeking a highly organized and detail‑oriented Administrative Coordinator to support our manufacturing plant operations. This role is essential for managing front‑office activities, employee services, compliance tasks, and various reporting functions. If you thrive in a fast‑paced environment and enjoy multitasking, this position is for you.
What You Will Be Doing
You will spend part of each day and one entire day managing different aspects of the time and attendance process in preparation for weekly payroll. Your attention to detail and accuracy will be integral to the success of this process. You will maintain various reports connected to the time and attendance data. Our stores will rely on you to process the sales orders and ensure their dairy orders are routed as expected. You will also be responsible for maintaining the ordering of important supplies such as coffee, tea, paper, and pens. You will have the unique opportunity to be exposed to many different processes as you support the team in creating new Standard Work Instructions.
We look forward to your smiling face, positive attitude, and desire to learn. Join our team today!
Key Responsibilities
Serve as the primary front‑office contact for administrative tasks, including answering main‑line calls, assisting vendors and customers, greeting visitors, and managing incoming mail.
Administer the plant badge access system, process badge requests, and conduct audits as needed.
Coordinate employee services such as uniforms, new‑hire onboarding, drug screenings, locker assignments, and the employee incentive program.
Maintain business licenses and oversee the Purchase Card program, including transaction logs, reconciliation, and bank reviews.
Organize and scan documentation to support internal audits, compliance efforts, and accounting processes.
Assist with hourly employee timekeeping, payroll submissions, attendance tracking, and payroll check distribution.
Manage office operations including supply ordering, phone‑list maintenance, mail and invoice handling, and file organization.
Plan and execute employee engagement activities such as safety luncheons, holiday events, and cultural celebrations.
The targeted hourly pay rate range is $17.21–$25.77 per hour. Starting rates will be no less than the local minimum wage and may vary based on location, experience, qualifications, and any applicable collective‑bargaining agreement.
What We Are Searching For
Minimum age 18 years or older.
Enjoy working as part of a larger team to make an impact.
Prioritizes a safe work environment.
Attention to detail in all tasks.
Ability to lift up to 50 pounds.
Belief that being part of your community matters.
Qualifications and Experience
High school diploma or equivalent; associate degree preferred.
Minimum 2 years of administrative experience (manufacturing environment preferred).
Proficiency in Microsoft Office and ERP systems (M3, Workbrain, Power BI).
Strong organizational and multitasking skills.
Excellent communication and customer‑service abilities.
Good analytical and problem‑solving skills.
Strong oral and written communication skills.
Knowledge of payroll management and processing.
Self‑starter and willingness to learn new tasks.
Detail‑oriented team player with excellent time‑management skills.
Preference for experience with payroll and collective‑bargaining agreements.
Must be able to work off‑shifts and weekends.
Our Cultural Principles
Teamwork: “We are one team.”
Learning: “We are committed to a healthy future.”
Ownership: “We act as owners.”
Commitment: “We raise the bar.”
Inclusivity: “We value different perspectives.”
Compassion: “We put people first.”
What It’s Like at Albertsons
Our 290,000 associates have a passion for great service and building lasting relationships.
Through a company‑wide focus on innovation, we continually enhance our digital and product offerings, making it easy for customers to get what they need, wherever they are.
Equal Opportunity Employer
Albertsons is an Equal Opportunity Employer and does not discriminate based on race, gender, ethnicity, religion, national origin, age, disability, veteran status, gender identity or expression, sexual orientation, or any other basis prohibited by law. Consistent with applicable state and local law, the Company will consider applicants with arrest and conviction records.
We endeavour to make this site accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at 1‑888‑255‑2269 (option #4).
#J-18808-Ljbffr
Albertsons Companies is at the forefront of the revolution in retail. With a fixation on raising the bar with innovation and building belonging through our culture, our team is rallying our company around a unique purpose: to create joy around each table and inspire a healthier tomorrow for every community. Albertsons Companies is one of the largest food and drug retailers in the United States, with over 2,200 stores in 34 states and the District of Columbia. Our well‑known banners include Albertsons, Safeway, Vons, Jewel‑Osco, Shaw's, Acme, Tom Thumb, Randalls, United Supermarkets, Pavilions, Star Market, Haggen, Carrs, Kings Food Markets, and Balducci's Food Lovers Market. We support our stores with 22 distribution centers and 19 manufacturing plants.
Bring your flavor: Building the future of food and well‑being starts with you. Join our team and bring your best self to the table.
About the Role
We are seeking a highly organized and detail‑oriented Administrative Coordinator to support our manufacturing plant operations. This role is essential for managing front‑office activities, employee services, compliance tasks, and various reporting functions. If you thrive in a fast‑paced environment and enjoy multitasking, this position is for you.
What You Will Be Doing
You will spend part of each day and one entire day managing different aspects of the time and attendance process in preparation for weekly payroll. Your attention to detail and accuracy will be integral to the success of this process. You will maintain various reports connected to the time and attendance data. Our stores will rely on you to process the sales orders and ensure their dairy orders are routed as expected. You will also be responsible for maintaining the ordering of important supplies such as coffee, tea, paper, and pens. You will have the unique opportunity to be exposed to many different processes as you support the team in creating new Standard Work Instructions.
We look forward to your smiling face, positive attitude, and desire to learn. Join our team today!
Key Responsibilities
Serve as the primary front‑office contact for administrative tasks, including answering main‑line calls, assisting vendors and customers, greeting visitors, and managing incoming mail.
Administer the plant badge access system, process badge requests, and conduct audits as needed.
Coordinate employee services such as uniforms, new‑hire onboarding, drug screenings, locker assignments, and the employee incentive program.
Maintain business licenses and oversee the Purchase Card program, including transaction logs, reconciliation, and bank reviews.
Organize and scan documentation to support internal audits, compliance efforts, and accounting processes.
Assist with hourly employee timekeeping, payroll submissions, attendance tracking, and payroll check distribution.
Manage office operations including supply ordering, phone‑list maintenance, mail and invoice handling, and file organization.
Plan and execute employee engagement activities such as safety luncheons, holiday events, and cultural celebrations.
The targeted hourly pay rate range is $17.21–$25.77 per hour. Starting rates will be no less than the local minimum wage and may vary based on location, experience, qualifications, and any applicable collective‑bargaining agreement.
What We Are Searching For
Minimum age 18 years or older.
Enjoy working as part of a larger team to make an impact.
Prioritizes a safe work environment.
Attention to detail in all tasks.
Ability to lift up to 50 pounds.
Belief that being part of your community matters.
Qualifications and Experience
High school diploma or equivalent; associate degree preferred.
Minimum 2 years of administrative experience (manufacturing environment preferred).
Proficiency in Microsoft Office and ERP systems (M3, Workbrain, Power BI).
Strong organizational and multitasking skills.
Excellent communication and customer‑service abilities.
Good analytical and problem‑solving skills.
Strong oral and written communication skills.
Knowledge of payroll management and processing.
Self‑starter and willingness to learn new tasks.
Detail‑oriented team player with excellent time‑management skills.
Preference for experience with payroll and collective‑bargaining agreements.
Must be able to work off‑shifts and weekends.
Our Cultural Principles
Teamwork: “We are one team.”
Learning: “We are committed to a healthy future.”
Ownership: “We act as owners.”
Commitment: “We raise the bar.”
Inclusivity: “We value different perspectives.”
Compassion: “We put people first.”
What It’s Like at Albertsons
Our 290,000 associates have a passion for great service and building lasting relationships.
Through a company‑wide focus on innovation, we continually enhance our digital and product offerings, making it easy for customers to get what they need, wherever they are.
Equal Opportunity Employer
Albertsons is an Equal Opportunity Employer and does not discriminate based on race, gender, ethnicity, religion, national origin, age, disability, veteran status, gender identity or expression, sexual orientation, or any other basis prohibited by law. Consistent with applicable state and local law, the Company will consider applicants with arrest and conviction records.
We endeavour to make this site accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at 1‑888‑255‑2269 (option #4).
#J-18808-Ljbffr