Administrative Specialist - Eau Claire - Part Time or Full Time
Aurora Community Services, Eau Claire, WI, United States
Overview
You’re more than a human services agency—we’re partners in transformation, walking alongside you on the journey to a fuller, richer life.
Description
We are seeking an organized and detail-oriented Administrative Assistant to join our team in our Eau Cliare Office. The candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, supporting counselors, and maintaining a welcoming environment for customers and visitors.
Responsibilities
Provide Administrative support to ensure efficient operation of office
Assist clients and management staff with issues and concerns
Perform data entry
Manage appointment schedules for clients and therapists
Maintain accurate and organized client records, manage and coordinate referrals, assisting with the client intake process by gathering client information and verifying eligibility with insurance
Assist in maintaining up to date client records through audits
Assist with onboarding and welcoming new team members
Manage office funds by maintaining accurate petty cash account, making daily deposits when needed, managing client accounts and collecting balances due
Answer phones and greet clients, visitors and others
Type and distribute correspondences
Schedule meeting/training rooms and coordinate calendars, as requested
Attend department/management meetings as scheduled
Order and re-stock supplies for office
Effectively convey ideas and department needs using clear verbal and written communication
Protect Aurora’s value by keeping information confidential
Ensure safe work place practices, and maintaining a clean and organized work space
Perform other duties as assigned
Competencies
Problem Solving - identify and resolves problem in a timely manner, gathering and analyzing information skillfully
Interpersonal Skills - maintain confidentiality, remaining open to others’ ideas and exhibiting willingness to try new things
Oral Communication - speak clearly and persuasively in positive or negative situations; demonstrating group presentation and meeting skills
Written Communication - edit work for spelling and grammar, presenting numerical data effectively, and ability to read and interpret written information
Planning/Organizing – prioritize and plan work activities, using time efficiently, and develop realistic action plans
Quality Control - ensure accuracy, quality, and thoroughness by effectively monitoring own work
Adaptability – adapt to changes in the work environment, manage competing demands, and deal with frequent change, delays, or unexpected events
Dependability – consistently at work and on time, following instructions, responding to management direction, and soliciting feedback to improve performance
Safety and Security - actively promote, personally observe, and promote safety/security procedures, using equipment and materials properly
Benefits
Option to get paid before payday
Opportunities for advancement in a growing, hire-from-within company
Employee discount - Verizon and Dell
Health Insurance
Life Insurance
Dental Insurance
Vacation/Personal Hours
Employee Stock Ownership
401-K
Employee Achievement Program
Longevity Bonus for Part Time or Full Time Employees
Casual dress (no uniforms), fun work atmosphere
And more
Pay Range: $14-17/hr. based upon experience and education.
If you are looking to make a difference, join the Aurora team! Aurora Community Services is proud to be an Employee Owned Company! An EOE/AA Employer
#J-18808-Ljbffr
You’re more than a human services agency—we’re partners in transformation, walking alongside you on the journey to a fuller, richer life.
Description
We are seeking an organized and detail-oriented Administrative Assistant to join our team in our Eau Cliare Office. The candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, supporting counselors, and maintaining a welcoming environment for customers and visitors.
Responsibilities
Provide Administrative support to ensure efficient operation of office
Assist clients and management staff with issues and concerns
Perform data entry
Manage appointment schedules for clients and therapists
Maintain accurate and organized client records, manage and coordinate referrals, assisting with the client intake process by gathering client information and verifying eligibility with insurance
Assist in maintaining up to date client records through audits
Assist with onboarding and welcoming new team members
Manage office funds by maintaining accurate petty cash account, making daily deposits when needed, managing client accounts and collecting balances due
Answer phones and greet clients, visitors and others
Type and distribute correspondences
Schedule meeting/training rooms and coordinate calendars, as requested
Attend department/management meetings as scheduled
Order and re-stock supplies for office
Effectively convey ideas and department needs using clear verbal and written communication
Protect Aurora’s value by keeping information confidential
Ensure safe work place practices, and maintaining a clean and organized work space
Perform other duties as assigned
Competencies
Problem Solving - identify and resolves problem in a timely manner, gathering and analyzing information skillfully
Interpersonal Skills - maintain confidentiality, remaining open to others’ ideas and exhibiting willingness to try new things
Oral Communication - speak clearly and persuasively in positive or negative situations; demonstrating group presentation and meeting skills
Written Communication - edit work for spelling and grammar, presenting numerical data effectively, and ability to read and interpret written information
Planning/Organizing – prioritize and plan work activities, using time efficiently, and develop realistic action plans
Quality Control - ensure accuracy, quality, and thoroughness by effectively monitoring own work
Adaptability – adapt to changes in the work environment, manage competing demands, and deal with frequent change, delays, or unexpected events
Dependability – consistently at work and on time, following instructions, responding to management direction, and soliciting feedback to improve performance
Safety and Security - actively promote, personally observe, and promote safety/security procedures, using equipment and materials properly
Benefits
Option to get paid before payday
Opportunities for advancement in a growing, hire-from-within company
Employee discount - Verizon and Dell
Health Insurance
Life Insurance
Dental Insurance
Vacation/Personal Hours
Employee Stock Ownership
401-K
Employee Achievement Program
Longevity Bonus for Part Time or Full Time Employees
Casual dress (no uniforms), fun work atmosphere
And more
Pay Range: $14-17/hr. based upon experience and education.
If you are looking to make a difference, join the Aurora team! Aurora Community Services is proud to be an Employee Owned Company! An EOE/AA Employer
#J-18808-Ljbffr