Administrative Coordinator - Finance
Nahse, Indianapolis, IN, United States
Overview
Administrative Coordinator
Our team members advance our mission and exemplify excellence, compassion, teamwork, and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join our Mosaic Center team in the role of Administrative Coordinator.
Indiana University Health is seeking a mission‑driven Administrative Coordinator who brings a specialized focus on financial integrity to the Mosaic Center. This role is vital for ensuring fiscal health and regulatory compliance of our workforce development initiatives. The Mosaic Center is a purpose‑driven initiative dedicated to providing youth and adults across Indiana with the skills, resources, and confidence needed to achieve meaningful careers in healthcare. We work collaboratively to build individualized plans for success while embodying the IU Health values.
Key Relationships
Reports to: Executive Director - Workforce Development
Direct reports: None
Shift: Full time; Monday - Friday
Location: Mosaic Center - Indianapolis, IN
The Scope
The Administrative Coordinator provides high‑autonomy support to directors and senior leaders. This role manages the financial lifecycle coordination for the Mosaic Center, with a specific focus on grant‑funded budgets and complex fund accounting to ensure seamless operations:
Lead budget structuring, planning, and reconciliation across multiple fund codes.
Ensure adherence to donor and internal policies while managing quarterly financial reporting.
Direct all AP/AR, purchase orders, invoices, and expense report processing.
Drive financial tracking and data interpretation using Oracle, QuickBooks, and Excel.
Candidate Qualifications
Candidates for this position will be evaluated according to the following criteria and competencies.
Bachelor's Degree or equivalent years of experience is required.
3-5 years of relevant experience is required.
Intermediate experience receiving, analyzing, and interpreting complex data and information.
Experience with a matrix organization and complex work environment is preferred.
Advanced proficiency in MS Office (Word, PowerPoint, Excel).
The DNA for Success
Financially Skilled:
You have a deep understanding of budgets, grants, and multi‑fund financial structures, ensuring total accuracy.
Data‑Confident:
You are an expert at using Excel (pivot tables, formulas) and specialized financial software like Oracle.
Organized & Efficient:
You excel at managing high‑volume financial and administrative tasks with extreme structure.
Discreet & Trustworthy:
You handle sensitive financial data and confidential information with the highest professionalism.
Proactive:
You anticipate budgetary needs and offer solutions before problems arise.
Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status.
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Administrative Coordinator
Our team members advance our mission and exemplify excellence, compassion, teamwork, and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join our Mosaic Center team in the role of Administrative Coordinator.
Indiana University Health is seeking a mission‑driven Administrative Coordinator who brings a specialized focus on financial integrity to the Mosaic Center. This role is vital for ensuring fiscal health and regulatory compliance of our workforce development initiatives. The Mosaic Center is a purpose‑driven initiative dedicated to providing youth and adults across Indiana with the skills, resources, and confidence needed to achieve meaningful careers in healthcare. We work collaboratively to build individualized plans for success while embodying the IU Health values.
Key Relationships
Reports to: Executive Director - Workforce Development
Direct reports: None
Shift: Full time; Monday - Friday
Location: Mosaic Center - Indianapolis, IN
The Scope
The Administrative Coordinator provides high‑autonomy support to directors and senior leaders. This role manages the financial lifecycle coordination for the Mosaic Center, with a specific focus on grant‑funded budgets and complex fund accounting to ensure seamless operations:
Lead budget structuring, planning, and reconciliation across multiple fund codes.
Ensure adherence to donor and internal policies while managing quarterly financial reporting.
Direct all AP/AR, purchase orders, invoices, and expense report processing.
Drive financial tracking and data interpretation using Oracle, QuickBooks, and Excel.
Candidate Qualifications
Candidates for this position will be evaluated according to the following criteria and competencies.
Bachelor's Degree or equivalent years of experience is required.
3-5 years of relevant experience is required.
Intermediate experience receiving, analyzing, and interpreting complex data and information.
Experience with a matrix organization and complex work environment is preferred.
Advanced proficiency in MS Office (Word, PowerPoint, Excel).
The DNA for Success
Financially Skilled:
You have a deep understanding of budgets, grants, and multi‑fund financial structures, ensuring total accuracy.
Data‑Confident:
You are an expert at using Excel (pivot tables, formulas) and specialized financial software like Oracle.
Organized & Efficient:
You excel at managing high‑volume financial and administrative tasks with extreme structure.
Discreet & Trustworthy:
You handle sensitive financial data and confidential information with the highest professionalism.
Proactive:
You anticipate budgetary needs and offer solutions before problems arise.
Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status.
#J-18808-Ljbffr