Supervisor, Records
Management & Training Corporation, San Bernardino, CA, United States
Benefits
Health, dental, vision, prescription and life insurance
Short & long-term disability
Paid time off and paid holidays
401(k) retirement plan
Professional development assistance
Career advancement opportunities
Job Description
Wage Range:
$21.95-22.50 per hour
Schedule:
Full Time
MTC is proud to operate the Inland Empire Job Corps Center in San Bernardino, CA, where our staff provide quality services to our local youth. We value our professional and caring employees who are dedicated to improving people’s lives and we want
YOU
to join our team!
What you will be doing:
You’ll report to the director, finance & administration. Directly supervise the records clerks. Responsible for management of student records, accountability, and data integrity in compliance with government and management directives.
Essential Functions
Plan, coordinate and supervise the administrative, program auditing and student records systems activities of the department.
Provide staff training, evaluate staff centre performance and recommend and implement department and personnel changes as approved by the director, finance & administration and coordinated with the manager, human resources prior to implementation.
Provide cross‑training to staff to provide adequate back‑up coverage.
Develop departmental budget; monitor and control expenditures. Review and recommend changes to budget authorizations.
Assist in the development and implementation of new and revised policies and procedures affecting student records.
Review and audit all assigned areas regularly for contractual compliance and effectiveness of delivery of services to students. Prepare related reports.
Monitor the quality and accuracy of student records by ensuring forms are completed in a timely and accurate manner, data is input or posted to files; maintain reports.
Audit student records to ensure compliance with regulations.
Serve as the point of contact for MTC data integrity and accuracy policies.
Respond to student and staff inquiries regarding student records; ensure Privacy Act compliance; provide technical assistance on student records as necessary.
Maintain a safe and clean work area that models high standards for a work environment.
Provide positive, quality customer services to students, staff and other centre customers.
Participate in student employability programs and activities.
Support, promote, and enforce the Job Corps’ Zero Tolerance Policy.
Promote the development of Career Success Standards by modeling appropriate behaviours, mentoring students where necessary and monitoring both positive and negative behaviours through interventions.
Maintain accountability of students and property; adhere to safety practices.
It is expected that the incumbent shall perform other duties as assigned within his/her capabilities as determined by management.
Education & Experience
Associate's degree and two years related experience, one of which should be supervisory. Directly related experience may be considered in lieu of formal education requirements.
Experience with youth, excellent written and verbal communications skills and computer proficiency required.
Valid driver's license with an acceptable driving record.
Equal Opportunity Employer
Management & Training Corporation (MTC) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, disabled status, veteran status, genetic information, national origin, or any other category protected by federal law. MTC participates in E-Verify. We strive to provide reasonable accommodation for qualified individuals with disabilities, including disabled veterans, in our job application and hiring process.
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Health, dental, vision, prescription and life insurance
Short & long-term disability
Paid time off and paid holidays
401(k) retirement plan
Professional development assistance
Career advancement opportunities
Job Description
Wage Range:
$21.95-22.50 per hour
Schedule:
Full Time
MTC is proud to operate the Inland Empire Job Corps Center in San Bernardino, CA, where our staff provide quality services to our local youth. We value our professional and caring employees who are dedicated to improving people’s lives and we want
YOU
to join our team!
What you will be doing:
You’ll report to the director, finance & administration. Directly supervise the records clerks. Responsible for management of student records, accountability, and data integrity in compliance with government and management directives.
Essential Functions
Plan, coordinate and supervise the administrative, program auditing and student records systems activities of the department.
Provide staff training, evaluate staff centre performance and recommend and implement department and personnel changes as approved by the director, finance & administration and coordinated with the manager, human resources prior to implementation.
Provide cross‑training to staff to provide adequate back‑up coverage.
Develop departmental budget; monitor and control expenditures. Review and recommend changes to budget authorizations.
Assist in the development and implementation of new and revised policies and procedures affecting student records.
Review and audit all assigned areas regularly for contractual compliance and effectiveness of delivery of services to students. Prepare related reports.
Monitor the quality and accuracy of student records by ensuring forms are completed in a timely and accurate manner, data is input or posted to files; maintain reports.
Audit student records to ensure compliance with regulations.
Serve as the point of contact for MTC data integrity and accuracy policies.
Respond to student and staff inquiries regarding student records; ensure Privacy Act compliance; provide technical assistance on student records as necessary.
Maintain a safe and clean work area that models high standards for a work environment.
Provide positive, quality customer services to students, staff and other centre customers.
Participate in student employability programs and activities.
Support, promote, and enforce the Job Corps’ Zero Tolerance Policy.
Promote the development of Career Success Standards by modeling appropriate behaviours, mentoring students where necessary and monitoring both positive and negative behaviours through interventions.
Maintain accountability of students and property; adhere to safety practices.
It is expected that the incumbent shall perform other duties as assigned within his/her capabilities as determined by management.
Education & Experience
Associate's degree and two years related experience, one of which should be supervisory. Directly related experience may be considered in lieu of formal education requirements.
Experience with youth, excellent written and verbal communications skills and computer proficiency required.
Valid driver's license with an acceptable driving record.
Equal Opportunity Employer
Management & Training Corporation (MTC) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, disabled status, veteran status, genetic information, national origin, or any other category protected by federal law. MTC participates in E-Verify. We strive to provide reasonable accommodation for qualified individuals with disabilities, including disabled veterans, in our job application and hiring process.
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