Part Time Groups & Missions Administrative Assistant - Nolensville
Brentwood Baptist Church, Nolensville, TN, United States
Summary
The Church at Nolensville Groups and Missions Administrative Assistant is responsible to the church, under the direction of the Groups and Missions Minister, and will serve our campus in support of the Groups and Missions ministries of the church. This person will be responsible for providing administrative support and assistance in all areas of weekly adult groups ministries, assimilation, connection, special events and projects, ministry opportunities, missions endeavors, and other church-sponsored community events.
Primary Job Responsibilities
Connections
Work closely with the Assimilation and Connection Minister to help connect visitors, non-members and those in the membership process.
Maintain current membership information, inventory, calendar, and other information, into Ministry Platform.
Provide administrative support/coordinate for weekly and monthly guest connection events: Lunch with the Pastors.
Provide administrative support/coordinate for bi-monthly Discover Us and Discover You classes.
Manage Group Inquiries Connection Pathway & follow up process.
Groups / Discipleship
Work with the Groups & Missions Minister to add/update/manage groups in Ministry Platform and assist with printing rolls for on-campus groups as needed, provide administrative support to Group Leaders & Women’s and Men’s Ministry (room reservations, promotions, new members).
Work with the Groups & Mission Minister to maintain accurate attendance records for off-campus groups.
Perform a variety of clerical duties, including data entry (such as weekly communication cards from guests), adding milestones, group attendance processing (class roles, group management), collating, labeling, etc.
Become proficient in the Ministry Platform system to assist staff with contacts, participant records, group details, group/membership reports.
Monitor Communications Team activities.
Missions
Work closely with the Groups & Missions Minister in scheduling Mission Journeys, assisting in travel coordination, maintaining mission participant databases, assisting in Mission Journey promotion activities.
Monitor Communications Team activities.
Other Responsibilities
Attend quarterly all-staff meetings held at the Brentwood campus.
Attend Nolensville campus staff meetings.
Competencies and Traits
Individual Contribution
Manages details, tasks and projects efficiently without frequent reminders.
Maximizes time effectively by focusing on "must do" priorities when necessary.
Anticipates/avoids problems or formulates creative solutions.
Makes timely decisions that produce quality outcomes.
Adheres to commitments, schedules and deadlines.
Team Contribution
Demonstrates flexibility, adapts well to changing priorities or situations.
Self-directed and proactive, level of supervision required is appropriate.
Is willing to take on additional responsibilities, helps with a "can-do" attitude.
Collaborates well with others to accomplish group tasks.
Uses written and verbal communication in a way that accomplishes intended results.
Self-Development
Prioritizes and accomplishes self-development goals.
Demonstrates an ongoing commitment to obtaining the KASH necessary to be successful in this role.
Teachable spirit with a desire to learn and grow.
Maintains appropriate gap between the current job description and the employee’s current abilities that allows for future growth.
Other Qualifications
Detail-oriented with strong gifts in administration.
Excellent relational skills.
Takes initiative.
Pleasant phone manner.
Responds to phone calls, emails, and other messages in a timely manner.
Exhibits a high level of trust and confidentiality.
Must meet BBC benchmark for computer competency.
Education & Experience
Preferred Bachelor’s degree from four-year college or university but not necessary.
Minimum of two years related experience and/or training or equivalent combination of education and experience.
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The Church at Nolensville Groups and Missions Administrative Assistant is responsible to the church, under the direction of the Groups and Missions Minister, and will serve our campus in support of the Groups and Missions ministries of the church. This person will be responsible for providing administrative support and assistance in all areas of weekly adult groups ministries, assimilation, connection, special events and projects, ministry opportunities, missions endeavors, and other church-sponsored community events.
Primary Job Responsibilities
Connections
Work closely with the Assimilation and Connection Minister to help connect visitors, non-members and those in the membership process.
Maintain current membership information, inventory, calendar, and other information, into Ministry Platform.
Provide administrative support/coordinate for weekly and monthly guest connection events: Lunch with the Pastors.
Provide administrative support/coordinate for bi-monthly Discover Us and Discover You classes.
Manage Group Inquiries Connection Pathway & follow up process.
Groups / Discipleship
Work with the Groups & Missions Minister to add/update/manage groups in Ministry Platform and assist with printing rolls for on-campus groups as needed, provide administrative support to Group Leaders & Women’s and Men’s Ministry (room reservations, promotions, new members).
Work with the Groups & Mission Minister to maintain accurate attendance records for off-campus groups.
Perform a variety of clerical duties, including data entry (such as weekly communication cards from guests), adding milestones, group attendance processing (class roles, group management), collating, labeling, etc.
Become proficient in the Ministry Platform system to assist staff with contacts, participant records, group details, group/membership reports.
Monitor Communications Team activities.
Missions
Work closely with the Groups & Missions Minister in scheduling Mission Journeys, assisting in travel coordination, maintaining mission participant databases, assisting in Mission Journey promotion activities.
Monitor Communications Team activities.
Other Responsibilities
Attend quarterly all-staff meetings held at the Brentwood campus.
Attend Nolensville campus staff meetings.
Competencies and Traits
Individual Contribution
Manages details, tasks and projects efficiently without frequent reminders.
Maximizes time effectively by focusing on "must do" priorities when necessary.
Anticipates/avoids problems or formulates creative solutions.
Makes timely decisions that produce quality outcomes.
Adheres to commitments, schedules and deadlines.
Team Contribution
Demonstrates flexibility, adapts well to changing priorities or situations.
Self-directed and proactive, level of supervision required is appropriate.
Is willing to take on additional responsibilities, helps with a "can-do" attitude.
Collaborates well with others to accomplish group tasks.
Uses written and verbal communication in a way that accomplishes intended results.
Self-Development
Prioritizes and accomplishes self-development goals.
Demonstrates an ongoing commitment to obtaining the KASH necessary to be successful in this role.
Teachable spirit with a desire to learn and grow.
Maintains appropriate gap between the current job description and the employee’s current abilities that allows for future growth.
Other Qualifications
Detail-oriented with strong gifts in administration.
Excellent relational skills.
Takes initiative.
Pleasant phone manner.
Responds to phone calls, emails, and other messages in a timely manner.
Exhibits a high level of trust and confidentiality.
Must meet BBC benchmark for computer competency.
Education & Experience
Preferred Bachelor’s degree from four-year college or university but not necessary.
Minimum of two years related experience and/or training or equivalent combination of education and experience.
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