Talent Associate

About Reproductive Freedom for All (Formerly NARAL Pro-Choice America)
For more than 55 years, Reproductive Freedom for All and its chapters have fought to protect and expand reproductive freedom—including access to abortion and contraception—for everybody. We are powered by our more than 4 million members from every state and congressional district in the country, representing the 8 in 10 Americans who believe every person should have the freedom to make the best decision for themselves about if, when, and how to raise a family.

Reproductive Freedom for All centers diversity, equity, inclusion, and justice in our organization and our work. Continuously learning from our history, we hold ourselves accountable to achieve reproductive freedom with equitable access for everybody. As the oldest and largest national membership organization primarily focused on advocating for abortion access, we organize and mobilize, galvanizing millions of people to take action to defend reproductive freedom, and shining a spotlight of accountability on bad actors who work to impose their ideological agenda on others. We also work to elect champions for reproductive freedom and advance state and federal legislation to safeguard it.

About the role:
The Talent Associate will provide the Equity, Culture and Talent department with operations and administrative support in partnership with department leaders to further the organizational mission. This role would work closely with all team members in the Department to ensure seamless, consistent, predictable and operations adhering to the high expectation of excellence. This role will serve as a key operational partner, specifically to the Talent team, enabling the team to drive sustainable efficiencies, strengthen documentation and redundancy, and enhance administrative and project support.

The ideal candidate will have strong attention to detail, initiative and the ability to execute effectively. Additionally, the ideal candidate will be comfortable working alone and in collaboration with a team. Moreover, the candidate should be comfortable asking questions for clarification of action items. The goal of this role is to support the effectiveness of the ECT department through administrative support and execution.

Location:

Washington, DC (hybrid)

Reports to:

Senior Talent Specialist

Positions Directly Reporting to this Position:

N/A

This Position Is:

Full time, Non-Exempt, Non-Union

Salary:

$55,000 - $85,000

Responsibilities:

Support the creation/revision of Talent internal processes and protocols that allow for equity through transparency and consistency across the organization, including creation and maintenance of Talent Standard Operating Procedures (SOPs)

In collaboration with the Equity and Culture Manager, support the process for investigating internal allegations of violations of the organization’s policies and violations of the collective bargaining agreement

In collaboration with the Compliance and Benefits Specialist, support the maintenance of the departmental Google drives and documentation

In collaboration with the Director of Talent, support the Department’s confidential labor relations work, to include collective bargaining agreement negotiations and compliance with any established collective bargaining agreement

In collaboration with the Equity Culture and Talent Associate, support general payroll preparation and processing to include time card review and finalization, overtime review and time card completion for staff on extended leave

Support the organization in appropriately maintaining and utilizing confidential labor relations information including, but not limited to, the specific responsibilities outlined herein

In collaboration with the Senior Talent Specialist, conduct phone screens for vacant roles, ensuring timely communication between candidates and hiring teams, and complete thorough interview notes, assisting with follow-up communications when needed

Managing candidate logistics including scheduling, communications, and coordination with hiring teams

Prepare salary change notice letters/personnel action forms during the performance evaluation period, and ad hoc throughout the year, and file such documents in personnel files; Track salary and employment status changes

Support the operations and logistics of rolling out new projects, initiatives, and policies

Support the Talent Specialist in managing the intern recruitment process, to include ensuring both internal and external process timelines are met, setting up job posts and interview kits in the applicant tracking system, sharing jobs to external sources, and handling the administrative aspects of intern onboarding

In collaboration with the Talent Specialist, research recruitment sources, including job fairs, and identify partnership opportunities to maintain proactive and inclusive outreach

Coordinating updates across systems and documentation platforms to ensure alignment between tools (e.g., Greenhouse, Google Drive, onboarding trackers)

Assist with onboarding by coordinating with hiring managers to draft welcome emails, prepare onboarding communications, schedule onboarding sessions, and track new hire training during the first two weeks. Additionally supporting the 30/60/90 scheduling and conversation preparation

Assist with updating the applicant tracking systems resource materials to reflect changes in process or organizational priorities

Support the team in updating all internal documents, ensuring they are current, consistent, and easily accessible. This includes the annual compliance documentation and any updates when title changes/updates need to be made across documents

Additional duties may be assigned consistent with the responsibilities and qualifications in this job description

Qualifications:

3+ years of human resources, people operations, or administrative experience. A relevant advanced degree may supplement the required work experience

Demonstrated emotional intelligence and analytical skills

Excellent written and verbal communication skills

Strong interpersonal skills

Highly organized and detail-oriented with the ability to manage and prioritize multiple projects and responsibilities simultaneously

Advanced or proficient use and understanding of Google Suite, to include Google Docs and Google Sheets

Experience with data systems/platforms or demonstrated ability to quickly learn how to use these aforementioned platforms

Creative skills and experience with visual presentations, using platforms like Canva or Google Slides

Proven ability to work with discretion and maintain confidentiality

Strong time management and organizational skills, and ability to consistently meet deadlines

Demonstrated customer service approach to supporting staff in performing their duties

Proven ability to work collaboratively and with transparency

Demonstrated commitment to Reproductive Freedom for All's mission, values, and goals

Experience contributing to, and a desire to work in, a workplace environment where diversity is valued and supported

Sincere interest in the professional development and healthy workplace experience of staff

Commitment to ensuring anti-racism, diversity, equity, and inclusion are at the heart of our work and our organization

OPTIONAL: Nice-to-haves (or excited-to-learns):

Familiarity or experience with the needs of undergraduate prospective interns or academic cycles

Knowledge of or experience with project management tools, like Monday.com

Reproductive Freedom for All does not discriminate on the basis of race, ethnicity, national origin, religion, socioeconomic status, sex, sexual orientation, gender identity and expression, age, disability, marital status, veteran status, genetic information, or political affiliation

Candidates with backgrounds, identities, and experiences that are historically underrepresented in reproductive freedom non-profits are encouraged to apply

Reproductive Freedom for All does not permit staff to work from a country outside of the United States

#J-18808-Ljbffr