Extra Help - Capital Scholars Honors Program Front Office Assistant
University of Illinois Springfield, Springfield, IL, United States
About UIS
Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system. The University serves more than 4,000 students in 44 graduate and 56 undergraduate programs. You are encouraged to visit the university web page at http://www.uis.edu.
Application Deadline
5/18/2026
Minimum Starting Salary
$20 per hour
Summary
The Capital Scholars Honors Program is seeking a professional and friendly front office assistant (extra help) to join our team. In this role, the employee will be responsible for providing general administrative support, scanning, greeting visitors, handling incoming calls, and mail distribution. The ideal candidate is personable, detail-oriented, and able to multitask.
Duties & Responsibilities
Assists with administrative duties such as data entry, scanning and filing documents within the CAP Box folders via computer.
Monitors office supplies by restocking items and making notes of inventory shortages when needed.
Assists with CAP inventory (counting, sorting, etc).
Assists office staff with CAP related events (involves setting up, taking down, and assistance in working at the event).
Answers the telephone, takes messages or routes calls according to office procedures utilizing organizational familiarity and necessary discretion.
Welcomes and assists visitors in a friendly and professional manner and directs them to the person or office they are visiting.
Receives, sorts, and distributes mail and deliveries to appropriate staff/faculty and prepares outgoing mail according to office procedures and policies.
Provides assistance in copying or printing requested documents by CAP staff or CAP faculty.
Keeps the reception area tidy and observes professional etiquette.
Exercises discretion in the performance of assigned duties by being knowledgeable of University and/or departmental policies regarding confidential materials and information and complying with such policies when handling confidential items or providing information to University employees, students, or the public.
Performs other administrative tasks assigned by the supervisor.
Minimum Qualifications
High school diploma or equivalent required.
Experience in answering and screening calls.
Preferred Qualifications
1 or more years of experience in a receptionist, front desk, or administrative support role preferred but will train right person.
Knowledge, Skills & Abilities
Proficiency with office equipment, including photocopiers, printers, and scanners.
Ability to maintain confidentiality and handle sensitive information appropriately.
Ability to work independently and as part of a team.
The ability to work effectively and cooperatively with academic individuals, administrative and professional staff in other university departments, outside professionals and the public.
Strong interpersonal and written communication skills.
Proficiency with computer skills to perform assigned duties using: Microsoft Word, Microsoft Outlook, Microsoft Excel, and various Internet browsers.
Strong Organizational Skills And Multi-tasking Capabilities.
Exceptional ability to create a welcoming environment.
Ability to observe business etiquette and maintain a professional appearance.
Physical Demands
Walking : Occasionally
Sitting : Constantly
Lifting : Frequently
Carrying : Frequently
Talking : Occasionally
Repetitive Motions : Frequently
Travel Requirements
0%
Employment Policies and other information
The University of Illinois System is an equal opportunity, affirmative action employer dedicated to building a community of excellence, equity, and diversity. We are committed to fostering an inclusive environment and we welcome applications from qualified individuals of all backgrounds and identities. The University of Illinois System does not discriminate against any applicant or employee based on their real or perceived race, color, religion, sex, national origin, ancestry, age, order of protection status, genetic information, marital status, disability, sexual orientation including gender identity, unfavorable discharge from the military or status as a protected veteran and will comply with all federal and state nondiscrimination, equal opportunity and affirmative action laws, orders and regulations. Visit University of Illinois Non-Discrimination Statement.
The University of Illinois System conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Convictions are not a bar to employment. Background checks will be performed in compliance with state and federal law.
The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.
As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.
This position is not eligible for benefits.
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.
UIS employment in this role is not covered by Social Security, and instead, is covered by the State Universities Retirement System.
Social Security & Pension Information
You do not pay Social Security taxes and your earnings will not be on your Social Security record. (Your record will, however, show your Medicare wages.)
Your pension from the State Universities Retirement System may affect the amount of your Social Security benefit and your Social Security benefit as a spouse.
Please Note: All postings close at 5:00pm CST on the posting close date.***
#J-18808-Ljbffr
Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system. The University serves more than 4,000 students in 44 graduate and 56 undergraduate programs. You are encouraged to visit the university web page at http://www.uis.edu.
Application Deadline
5/18/2026
Minimum Starting Salary
$20 per hour
Summary
The Capital Scholars Honors Program is seeking a professional and friendly front office assistant (extra help) to join our team. In this role, the employee will be responsible for providing general administrative support, scanning, greeting visitors, handling incoming calls, and mail distribution. The ideal candidate is personable, detail-oriented, and able to multitask.
Duties & Responsibilities
Assists with administrative duties such as data entry, scanning and filing documents within the CAP Box folders via computer.
Monitors office supplies by restocking items and making notes of inventory shortages when needed.
Assists with CAP inventory (counting, sorting, etc).
Assists office staff with CAP related events (involves setting up, taking down, and assistance in working at the event).
Answers the telephone, takes messages or routes calls according to office procedures utilizing organizational familiarity and necessary discretion.
Welcomes and assists visitors in a friendly and professional manner and directs them to the person or office they are visiting.
Receives, sorts, and distributes mail and deliveries to appropriate staff/faculty and prepares outgoing mail according to office procedures and policies.
Provides assistance in copying or printing requested documents by CAP staff or CAP faculty.
Keeps the reception area tidy and observes professional etiquette.
Exercises discretion in the performance of assigned duties by being knowledgeable of University and/or departmental policies regarding confidential materials and information and complying with such policies when handling confidential items or providing information to University employees, students, or the public.
Performs other administrative tasks assigned by the supervisor.
Minimum Qualifications
High school diploma or equivalent required.
Experience in answering and screening calls.
Preferred Qualifications
1 or more years of experience in a receptionist, front desk, or administrative support role preferred but will train right person.
Knowledge, Skills & Abilities
Proficiency with office equipment, including photocopiers, printers, and scanners.
Ability to maintain confidentiality and handle sensitive information appropriately.
Ability to work independently and as part of a team.
The ability to work effectively and cooperatively with academic individuals, administrative and professional staff in other university departments, outside professionals and the public.
Strong interpersonal and written communication skills.
Proficiency with computer skills to perform assigned duties using: Microsoft Word, Microsoft Outlook, Microsoft Excel, and various Internet browsers.
Strong Organizational Skills And Multi-tasking Capabilities.
Exceptional ability to create a welcoming environment.
Ability to observe business etiquette and maintain a professional appearance.
Physical Demands
Walking : Occasionally
Sitting : Constantly
Lifting : Frequently
Carrying : Frequently
Talking : Occasionally
Repetitive Motions : Frequently
Travel Requirements
0%
Employment Policies and other information
The University of Illinois System is an equal opportunity, affirmative action employer dedicated to building a community of excellence, equity, and diversity. We are committed to fostering an inclusive environment and we welcome applications from qualified individuals of all backgrounds and identities. The University of Illinois System does not discriminate against any applicant or employee based on their real or perceived race, color, religion, sex, national origin, ancestry, age, order of protection status, genetic information, marital status, disability, sexual orientation including gender identity, unfavorable discharge from the military or status as a protected veteran and will comply with all federal and state nondiscrimination, equal opportunity and affirmative action laws, orders and regulations. Visit University of Illinois Non-Discrimination Statement.
The University of Illinois System conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Convictions are not a bar to employment. Background checks will be performed in compliance with state and federal law.
The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.
As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.
This position is not eligible for benefits.
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.
UIS employment in this role is not covered by Social Security, and instead, is covered by the State Universities Retirement System.
Social Security & Pension Information
You do not pay Social Security taxes and your earnings will not be on your Social Security record. (Your record will, however, show your Medicare wages.)
Your pension from the State Universities Retirement System may affect the amount of your Social Security benefit and your Social Security benefit as a spouse.
Please Note: All postings close at 5:00pm CST on the posting close date.***
#J-18808-Ljbffr