Payroll Specialist
OneDigital, Tucson, AZ, United States
Must be eligible to work in the United States without the need for a work visa or residency sponsorship.
The Payroll Specialist works closely with the client, client representative, and other Payroll Specialists to ensure timely and accurate processing of payroll. They ensure data is accurately entered into payroll systems to produce timely weekly, biweekly, and semi-monthly payments.
This is a full-time, onsite position based out of our regional office in Tucson, AZ.
Key Responsibilities
Keep abreast of assigned client base to meet client payroll needs and process all updates for each client according to their payroll cycle; responsible for all payroll related matters for assigned client groups.
Accurately key all payroll related data necessary to process and meet pay schedules.
Maintain payroll records at both the employee and client level for multiple clients while ensuring accuracy, timeliness of payroll service delivery, and excellent customer service throughout the client lifecycle.
Accurately complete setup of import definitions within payroll systems when required.
Import and audit time files into payroll systems for processing.
Generate and complete each payroll; post payroll batches and provide reports to clients.
Routinely contact clients according to set schedules to obtain payroll data, including salary adjustments, special payments, tax allocations, and employee deductions or adjustments.
Input payrate changes and status changes accurately for clients submitting paper forms.
Accurately key employee direct deposit information, when required.
Process bonus and commission payroll cycles for clients, including gross-up and net-zero checks.
Process manual and/or special exception batches as requested, according to client’s payroll cycle.
Provide certified payroll reporting and multilevel job costing that is client or industry specific when indicated.
Maintain knowledge of GL accounting framework and client accounting reports; able to identify and correct client GL accounting issues.
Accurately add department, project, and division information to client file within the payroll systems.
Research and resolve client and system problems to ensure accurate payroll reports and tax returns.
Establish and maintain a positive working relationship with clients, agencies, and coworkers to promote a positive quality service image.
Build relationships between other departments to establish efficiencies and best practices.
Distribute client specific payroll reports.
Record adjustments to previous pay issues.
Act as third level support for Payroll Specialist I, II when needed.
May be called upon to assist in topical training sessions within the Payroll Department.
Complete special projects and other duties as assigned.
Requirements
Education
Bachelor’s degree or equivalent work experience.
Experience
Experience providing multi-state/multi-payroll service for large client groups.
Advanced PrismHR and/or iSolved system experience is preferred.
Minimum of 6 months experience as a Specialist II, or ability to demonstrate mastery of Specialist II functions.
Knowledge, Skills, and Abilities
Vast knowledge of state and federal laws pertaining to wage and hour, wage garnishments and taxes.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This job is operated in an indoor office environment. Your base pay is dependent upon your skills, education, qualifications, professional experience, and location. In addition to base pay, some roles are eligible for variable compensation, commission, and/or annual bonus based on your individual performance and/or the company’s performance. We also offer eligible employees health, wellbeing, retirement, and other financial benefits, paid time off, overtime pay for non-exempt employees, and robust learning and development programs. You will receive reimbursement of job-related expenses per the company policy and may receive employee perks and discounts.
Equal Employment Opportunity
OneDigital is an equal opportunity employer. Not only as a matter of standard, but to honor and celebrate our differences. We believe that the power of ONE starts with you. We are committed to cultivating and preserving a culture that celebrates diversity, insists on equity and inclusion, and connects us. Ensuring our people feel seen, valued, respected, and supported is fundamental to our core values and business goals.
OneDigital provides equal employment opportunities to all employees and applicants for employment regardless of their: veteran status, uniformed servicemember status, race, color, religion, sex, sexual orientation, gender identity, age (40 and over), pregnancy (including childbirth, lactation and related medical conditions), national origin or ancestry, citizenship or immigration status, physical or mental disability, genetic information (including testing and characteristics) or any other category protected by federal, state and local law (collectively, protected characteristics).
Pursuant to local Fair Chance Ordinances, we will consider qualified applications with arrest or conviction records for employment. For applicable candidates, the following ordinances are linked here to inform you of your rights as an applicant: City and County of San Francisco; City of Los Angeles; County of Los Angeles.
Employment decisions shall comply with all other applicable federal, state and city/county laws prohibiting discrimination in employment. OneDigital complies with all criminal history inquiry [or 'ban the box'] laws in California, Connecticut, Colorado, Hawaii, Illinois, Maine, Maryland, Massachusetts, Minnesota, New Jersey, New Mexico, Oregon, Rhode Island, Vermont and Washington.
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The Payroll Specialist works closely with the client, client representative, and other Payroll Specialists to ensure timely and accurate processing of payroll. They ensure data is accurately entered into payroll systems to produce timely weekly, biweekly, and semi-monthly payments.
This is a full-time, onsite position based out of our regional office in Tucson, AZ.
Key Responsibilities
Keep abreast of assigned client base to meet client payroll needs and process all updates for each client according to their payroll cycle; responsible for all payroll related matters for assigned client groups.
Accurately key all payroll related data necessary to process and meet pay schedules.
Maintain payroll records at both the employee and client level for multiple clients while ensuring accuracy, timeliness of payroll service delivery, and excellent customer service throughout the client lifecycle.
Accurately complete setup of import definitions within payroll systems when required.
Import and audit time files into payroll systems for processing.
Generate and complete each payroll; post payroll batches and provide reports to clients.
Routinely contact clients according to set schedules to obtain payroll data, including salary adjustments, special payments, tax allocations, and employee deductions or adjustments.
Input payrate changes and status changes accurately for clients submitting paper forms.
Accurately key employee direct deposit information, when required.
Process bonus and commission payroll cycles for clients, including gross-up and net-zero checks.
Process manual and/or special exception batches as requested, according to client’s payroll cycle.
Provide certified payroll reporting and multilevel job costing that is client or industry specific when indicated.
Maintain knowledge of GL accounting framework and client accounting reports; able to identify and correct client GL accounting issues.
Accurately add department, project, and division information to client file within the payroll systems.
Research and resolve client and system problems to ensure accurate payroll reports and tax returns.
Establish and maintain a positive working relationship with clients, agencies, and coworkers to promote a positive quality service image.
Build relationships between other departments to establish efficiencies and best practices.
Distribute client specific payroll reports.
Record adjustments to previous pay issues.
Act as third level support for Payroll Specialist I, II when needed.
May be called upon to assist in topical training sessions within the Payroll Department.
Complete special projects and other duties as assigned.
Requirements
Education
Bachelor’s degree or equivalent work experience.
Experience
Experience providing multi-state/multi-payroll service for large client groups.
Advanced PrismHR and/or iSolved system experience is preferred.
Minimum of 6 months experience as a Specialist II, or ability to demonstrate mastery of Specialist II functions.
Knowledge, Skills, and Abilities
Vast knowledge of state and federal laws pertaining to wage and hour, wage garnishments and taxes.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This job is operated in an indoor office environment. Your base pay is dependent upon your skills, education, qualifications, professional experience, and location. In addition to base pay, some roles are eligible for variable compensation, commission, and/or annual bonus based on your individual performance and/or the company’s performance. We also offer eligible employees health, wellbeing, retirement, and other financial benefits, paid time off, overtime pay for non-exempt employees, and robust learning and development programs. You will receive reimbursement of job-related expenses per the company policy and may receive employee perks and discounts.
Equal Employment Opportunity
OneDigital is an equal opportunity employer. Not only as a matter of standard, but to honor and celebrate our differences. We believe that the power of ONE starts with you. We are committed to cultivating and preserving a culture that celebrates diversity, insists on equity and inclusion, and connects us. Ensuring our people feel seen, valued, respected, and supported is fundamental to our core values and business goals.
OneDigital provides equal employment opportunities to all employees and applicants for employment regardless of their: veteran status, uniformed servicemember status, race, color, religion, sex, sexual orientation, gender identity, age (40 and over), pregnancy (including childbirth, lactation and related medical conditions), national origin or ancestry, citizenship or immigration status, physical or mental disability, genetic information (including testing and characteristics) or any other category protected by federal, state and local law (collectively, protected characteristics).
Pursuant to local Fair Chance Ordinances, we will consider qualified applications with arrest or conviction records for employment. For applicable candidates, the following ordinances are linked here to inform you of your rights as an applicant: City and County of San Francisco; City of Los Angeles; County of Los Angeles.
Employment decisions shall comply with all other applicable federal, state and city/county laws prohibiting discrimination in employment. OneDigital complies with all criminal history inquiry [or 'ban the box'] laws in California, Connecticut, Colorado, Hawaii, Illinois, Maine, Maryland, Massachusetts, Minnesota, New Jersey, New Mexico, Oregon, Rhode Island, Vermont and Washington.
#J-18808-Ljbffr