Records Coordinator
Nelson Mullins Riley & Scarborough, Orlando, FL, United States
Overview
Records Coordinator
is a role in the Information Governance (IG) Department at Nelson Mullins. This position focuses on managing the full lifecycle of both physical and electronic client information, supporting data integrity, risk management, and information governance best practices. You will maintain and organize records according to established policies and regulatory requirements, ensuring accuracy, consistency, and accessibility across systems. You will process, classify, and integrate incoming documents into enterprise platforms, support the movement of client data across systems and offices, and provide guidance on records management systems, repositories, and information governance standards. You will retrieve and track records, maintain detailed logs and indexes, and generate reporting metrics to support operational insights and decision-making. The role also involves utilizing scanning and tracking technologies to manage inventory, assisting with audits, retention initiatives, and compliance activities, and supporting system enhancements and data lifecycle projects. Travel to regional offices, including Florida and Georgia, may be required to support day-to-day operations, training, and process improvements.
Responsibilities
Manage the full lifecycle of physical and electronic client information in accordance with policies and regulatory requirements.
Process, classify, and integrate documents into enterprise platforms; support data movement across systems and offices.
Maintain records, logs, and indexes; generate reporting metrics to support operations and decision-making.
Utilize scanning and tracking technologies to manage inventory and ensure accurate record location data.
Assist with audits, retention initiatives, and compliance activities.
Support system enhancements, data clean-up, and process optimization through special projects.
Travel to regional offices to support day-to-day operations, training, and process improvements as needed.
Qualifications
Bachelor’s degree or equivalent experience.
Experience in a law firm or professional services environment.
Familiarity with records management or document management systems (e.g., NetDocuments, FileTrail, or similar).
Ability to lift and move boxes weighing up to 50 pounds and willingness to travel as needed.
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Records Coordinator
is a role in the Information Governance (IG) Department at Nelson Mullins. This position focuses on managing the full lifecycle of both physical and electronic client information, supporting data integrity, risk management, and information governance best practices. You will maintain and organize records according to established policies and regulatory requirements, ensuring accuracy, consistency, and accessibility across systems. You will process, classify, and integrate incoming documents into enterprise platforms, support the movement of client data across systems and offices, and provide guidance on records management systems, repositories, and information governance standards. You will retrieve and track records, maintain detailed logs and indexes, and generate reporting metrics to support operational insights and decision-making. The role also involves utilizing scanning and tracking technologies to manage inventory, assisting with audits, retention initiatives, and compliance activities, and supporting system enhancements and data lifecycle projects. Travel to regional offices, including Florida and Georgia, may be required to support day-to-day operations, training, and process improvements.
Responsibilities
Manage the full lifecycle of physical and electronic client information in accordance with policies and regulatory requirements.
Process, classify, and integrate documents into enterprise platforms; support data movement across systems and offices.
Maintain records, logs, and indexes; generate reporting metrics to support operations and decision-making.
Utilize scanning and tracking technologies to manage inventory and ensure accurate record location data.
Assist with audits, retention initiatives, and compliance activities.
Support system enhancements, data clean-up, and process optimization through special projects.
Travel to regional offices to support day-to-day operations, training, and process improvements as needed.
Qualifications
Bachelor’s degree or equivalent experience.
Experience in a law firm or professional services environment.
Familiarity with records management or document management systems (e.g., NetDocuments, FileTrail, or similar).
Ability to lift and move boxes weighing up to 50 pounds and willingness to travel as needed.
#J-18808-Ljbffr