Office Coordinator CA (Temporary to Hire)
Jeff Anderson & Associates, Los Angeles, CA, United States
Jeff Anderson & Associates is widely known and well respected as one of the nation’s leading law firms representing survivors of childhood sexual abuse. We are smart, tough and relentless, but the virtue that ultimately sets us apart is our compassion. We are people who feel deeply and work tirelessly in response to an unjust world. We have a reputation for being the best at what we do, and that begins and ends with our ability to support, protect and guide survivors along their journey towards healing. Seeking justice for survivors of child sexual abuse is more than a job - it’s a cause.
Equal Employment Opportunity Statement
Jeff Anderson & Associates PA is an equal opportunity employer, committed to recruiting, hiring and promoting qualified people of all backgrounds, regardless of sex; race; color; creed; national origin; religion; age; marital status; pregnancy; physical, mental, communicative or sensory disability; sexual orientation; gender identity or any other basis protected by federal, state or local law.
Job Summary
We are seeking a highly organized and dependable Office Coordinator (
Temporary
) to provide coverage during a maternity leave. This role is critical to maintaining the day-to-day operations of the office and ensuring a seamless experience for clients, attorneys, and team members.
The ideal candidate is a proactive professional with strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This individual will play a key role in supporting administrative functions while contributing to a compassionate and client-centered workplace.
This is a temporary position, expected to last approximately 6 months, with potential for extension based on business needs.
This position collaborates closely with Office Coordinators across all firm locations (CA, MN, and NY) to ensure consistent service standards, seamless office operations, and aligned processes nationwide. The ideal candidate is organized, detail-oriented, responsive, and comfortable working in a fast-paced environment that requires strong communication skills and a trauma-informed approach.
***This position is full-time, in office, Monday–Friday, 8:30 AM–5:30 PM.
Essential Functions
Administrative & Office Support
Provide day-to-day administrative support, including filing, scanning, photocopying, and basic document preparation
Assist attorneys and staff with routine clerical tasks to support efficient office operations
Client & Witness Communication
Communicate with clients, witnesses, and survivors with professionalism, empathy, and discretion
Support a welcoming and respectful experience for all individuals interacting with the firm
Front Desk & Call Management
Answer, screen, and direct incoming calls using a multi-line phone system
Greet and assist visitors with professionalism and care
Mail & Records Management
Receive, sort, and distribute incoming mail; process outgoing mail
Enter and update client information in case management systems with accuracy
Confidentiality & Compliance
Handle sensitive and confidential information in accordance with firm policies and legal requirements
Coordination & Office Support
Assist with scheduling and coordination of meetings and travel arrangements as needed
Support vendor coordination by facilitating scheduled visits and escalating issues when appropriate
Office Maintenance & Supplies
Maintain a clean, organized, and welcoming environment in common areas such as the lobby and kitchen
Monitor inventory and assist with ordering and restocking office and kitchen supplies
General Support
Assist with additional office and administrative needs as assigned to support daily operations
Work Experience
5+ years of administrative, secretarial or similar office coordinator experience, preferably in a legal, professional services, or client centered environment
Trauma-informed communication training preferred, willingness to undergo training required
Skills
Proficient with Microsoft Office Suite or related software (including Microsoft Word, Excel, Adobe Acrobat and Adobe Sign)
Advanced communication skills and the ability to demonstrate empathy and compassion to clients
Advanced attention to detail
Strong written and verbal communication skills
Advanced organizational and time management skills
Self-starter with the ability to work independently, effectively multitask, prioritize and remain organized in a fast-paced environment
Comfortable in a fast-paced work environment
Team-oriented and ability to easily build relationships with a positive mindset
Discretion and sound judgment when handling confidential matters and/or in communication with clients
Ability to manage logistics and coordinate events with minimal support
Physical Demands and Work Environment
The physical demands of this position are consistent with a professional office environment. The role requires prolonged periods of sitting, regular use of a computer and telephone, and the ability to move throughout the office, including between floors as needed. Occasional standing, walking, and participation in team meetings or firm events may be required.
While no heavy lifting or physically strenuous activity is expected, the role may occasionally involve lifting or moving files, binders, or small office boxes (typically up to 10–15 pounds). All Jeff Anderson & Associates office locations are fully wheelchair accessible, and reasonable accommodations can be made to perform the essential functions of the position.
EDUCATION
High School diploma or equivalent required
BENEFITS ELIGIBILITY
This is a temporary role and is not eligible for company-sponsored benefits. Employees in this role will receive any benefits required under California law, such as paid sick leave. If the role transitions to a regular full-time position, benefits eligibility would be determined at that time.
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Equal Employment Opportunity Statement
Jeff Anderson & Associates PA is an equal opportunity employer, committed to recruiting, hiring and promoting qualified people of all backgrounds, regardless of sex; race; color; creed; national origin; religion; age; marital status; pregnancy; physical, mental, communicative or sensory disability; sexual orientation; gender identity or any other basis protected by federal, state or local law.
Job Summary
We are seeking a highly organized and dependable Office Coordinator (
Temporary
) to provide coverage during a maternity leave. This role is critical to maintaining the day-to-day operations of the office and ensuring a seamless experience for clients, attorneys, and team members.
The ideal candidate is a proactive professional with strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This individual will play a key role in supporting administrative functions while contributing to a compassionate and client-centered workplace.
This is a temporary position, expected to last approximately 6 months, with potential for extension based on business needs.
This position collaborates closely with Office Coordinators across all firm locations (CA, MN, and NY) to ensure consistent service standards, seamless office operations, and aligned processes nationwide. The ideal candidate is organized, detail-oriented, responsive, and comfortable working in a fast-paced environment that requires strong communication skills and a trauma-informed approach.
***This position is full-time, in office, Monday–Friday, 8:30 AM–5:30 PM.
Essential Functions
Administrative & Office Support
Provide day-to-day administrative support, including filing, scanning, photocopying, and basic document preparation
Assist attorneys and staff with routine clerical tasks to support efficient office operations
Client & Witness Communication
Communicate with clients, witnesses, and survivors with professionalism, empathy, and discretion
Support a welcoming and respectful experience for all individuals interacting with the firm
Front Desk & Call Management
Answer, screen, and direct incoming calls using a multi-line phone system
Greet and assist visitors with professionalism and care
Mail & Records Management
Receive, sort, and distribute incoming mail; process outgoing mail
Enter and update client information in case management systems with accuracy
Confidentiality & Compliance
Handle sensitive and confidential information in accordance with firm policies and legal requirements
Coordination & Office Support
Assist with scheduling and coordination of meetings and travel arrangements as needed
Support vendor coordination by facilitating scheduled visits and escalating issues when appropriate
Office Maintenance & Supplies
Maintain a clean, organized, and welcoming environment in common areas such as the lobby and kitchen
Monitor inventory and assist with ordering and restocking office and kitchen supplies
General Support
Assist with additional office and administrative needs as assigned to support daily operations
Work Experience
5+ years of administrative, secretarial or similar office coordinator experience, preferably in a legal, professional services, or client centered environment
Trauma-informed communication training preferred, willingness to undergo training required
Skills
Proficient with Microsoft Office Suite or related software (including Microsoft Word, Excel, Adobe Acrobat and Adobe Sign)
Advanced communication skills and the ability to demonstrate empathy and compassion to clients
Advanced attention to detail
Strong written and verbal communication skills
Advanced organizational and time management skills
Self-starter with the ability to work independently, effectively multitask, prioritize and remain organized in a fast-paced environment
Comfortable in a fast-paced work environment
Team-oriented and ability to easily build relationships with a positive mindset
Discretion and sound judgment when handling confidential matters and/or in communication with clients
Ability to manage logistics and coordinate events with minimal support
Physical Demands and Work Environment
The physical demands of this position are consistent with a professional office environment. The role requires prolonged periods of sitting, regular use of a computer and telephone, and the ability to move throughout the office, including between floors as needed. Occasional standing, walking, and participation in team meetings or firm events may be required.
While no heavy lifting or physically strenuous activity is expected, the role may occasionally involve lifting or moving files, binders, or small office boxes (typically up to 10–15 pounds). All Jeff Anderson & Associates office locations are fully wheelchair accessible, and reasonable accommodations can be made to perform the essential functions of the position.
EDUCATION
High School diploma or equivalent required
BENEFITS ELIGIBILITY
This is a temporary role and is not eligible for company-sponsored benefits. Employees in this role will receive any benefits required under California law, such as paid sick leave. If the role transitions to a regular full-time position, benefits eligibility would be determined at that time.
#J-18808-Ljbffr