Asset Coordinator - Lighting - Clearwing
Clair Global, Milwaukee, WI, United States
The Asset Coordinator is responsible for procuring subrental equipment lists, advising on pricing and substitutions with Operations, and developing strong vendor relationships. This role includes conducting pricing audits, notifying when inventory levels are low to initiate warehouse checks, and ensuring effective communication, organization, and fiscal responsibility.
Essential Duties and Responsibilities
Assist the Operations team with financial forecasting for bids to ensure they stay within budget based on current market conditions and gear availability.
Facilitate internal gear transfers and provide recommendations for scheduling Boomerang Trucks.
Ensure that sub-rentals are arranged and accurately entered in the production inventory software to reflect overall availability and costs.
Help identify gear transitions between shows and support in detecting and resolving gear shortages.
Create purchase orders for sub-rentals, submit to vendors, and reconcile invoices.
Ensure that appropriate transportation is ordered, and vehicles/freight are properly scheduled for all sub-rentals in coordination with the Transportation Manager.
Build and maintain relationships with rental vendors and manufacturers.
Generate reports on frequently transferred and sub-rental items to recommend capital improvements to the Operations Manager.
Collaborate with other Asset Coordinators to expand the company's sub-rental network.
Stay informed about the latest and upcoming technology and equipment releases.
Serve as the primary contact for lighting, rigging, and heavy equipment sub-rentals, and assist other Asset Coordinators with staging, backline, video, and miscellaneous site needs as demand fluctuates.
Create and maintain a sub-vendor catalog for cross-rentals.
Be available for emergency calls to address broken gear and develop a strategy for on-site replacements.
Competencies
Excellent written and verbal communication skills.
Organized and able to keep files up to date.
Critical thinking: ability to organize, prioritize, and perform effectively under stressful situations.
Works well with timelines and deadlines.
Self‑motivated and passionate with the ability to work in a fast‑paced environment.
Professional interaction: tactful, positive, and an effective communicator, both verbally and in writing.
Maintain a professional attitude, appearance, patience, effective communication, and strong work ethic.
Skills and Qualifications
Five (5) years' experience in the production entertainment industry.
Deep knowledge and understanding of the company's lighting and rigging inventory.
Ability to work in a high‑stress environment with tight deadlines.
Availability outside of normal business hours.
High school diploma or equivalent.
Physical Working Conditions
Regularly bend, twist, stretch, push, pull, and carry or lift 50–75 lbs.
Sit or stand for prolonged periods of time.
Walk up and down stairs or ladders and comfortable with heights.
Work in various temperatures and outdoor weather conditions.
Work on‑call as needed, including some nights, weekends, and holidays.
Work long hours and overtime as required.
Able to travel (possibly with short notice).
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Essential Duties and Responsibilities
Assist the Operations team with financial forecasting for bids to ensure they stay within budget based on current market conditions and gear availability.
Facilitate internal gear transfers and provide recommendations for scheduling Boomerang Trucks.
Ensure that sub-rentals are arranged and accurately entered in the production inventory software to reflect overall availability and costs.
Help identify gear transitions between shows and support in detecting and resolving gear shortages.
Create purchase orders for sub-rentals, submit to vendors, and reconcile invoices.
Ensure that appropriate transportation is ordered, and vehicles/freight are properly scheduled for all sub-rentals in coordination with the Transportation Manager.
Build and maintain relationships with rental vendors and manufacturers.
Generate reports on frequently transferred and sub-rental items to recommend capital improvements to the Operations Manager.
Collaborate with other Asset Coordinators to expand the company's sub-rental network.
Stay informed about the latest and upcoming technology and equipment releases.
Serve as the primary contact for lighting, rigging, and heavy equipment sub-rentals, and assist other Asset Coordinators with staging, backline, video, and miscellaneous site needs as demand fluctuates.
Create and maintain a sub-vendor catalog for cross-rentals.
Be available for emergency calls to address broken gear and develop a strategy for on-site replacements.
Competencies
Excellent written and verbal communication skills.
Organized and able to keep files up to date.
Critical thinking: ability to organize, prioritize, and perform effectively under stressful situations.
Works well with timelines and deadlines.
Self‑motivated and passionate with the ability to work in a fast‑paced environment.
Professional interaction: tactful, positive, and an effective communicator, both verbally and in writing.
Maintain a professional attitude, appearance, patience, effective communication, and strong work ethic.
Skills and Qualifications
Five (5) years' experience in the production entertainment industry.
Deep knowledge and understanding of the company's lighting and rigging inventory.
Ability to work in a high‑stress environment with tight deadlines.
Availability outside of normal business hours.
High school diploma or equivalent.
Physical Working Conditions
Regularly bend, twist, stretch, push, pull, and carry or lift 50–75 lbs.
Sit or stand for prolonged periods of time.
Walk up and down stairs or ladders and comfortable with heights.
Work in various temperatures and outdoor weather conditions.
Work on‑call as needed, including some nights, weekends, and holidays.
Work long hours and overtime as required.
Able to travel (possibly with short notice).
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