Program and Communications Assistant, Hart Leadership Program
Duke University, Durham, NC, United States
Program and Communications Assistant - Duke University
The Hart Leadership Program (HLP) is a nationally recognized initiative that prepares undergraduate students to practice ethical leadership in public life. Duke University seeks a Program and Communications Assistant to support operational and communications functions for HLP.
Responsibilities
Program Administrative Support (60%)
Update, distribute, collect, and track student forms and surveys for experiential learning programs.
Maintain student and alumni records, shared spreadsheets, databases, and contact lists.
Create assignment calendars for summer placements and track student deliverables.
Support recruitment, selection, and onboarding processes.
Prepare application packets and support interview and meeting scheduling.
Coordinate travel and housing logistics for programs, including Laidlaw Scholars.
Plan and facilitate alumni and participant engagement events.
Support major program events such as information sessions, retreats, orientations, and symposia.
Provide limited course administration support.
Support Davis Projects for Peace and other duties as assigned.
Communications (40%)
Design and distribute print and digital assets.
Manage social media content and editorial calendars.
Write news stories, profiles, and program features.
Maintain and update website content and images.
Produce monthly newsletters and e‑blasts.
Represent HLP in communication meetings.
Coordinate media needs for events.
Produce brochures, reports, and directories.
Ensure adherence to Duke, Sanford, and HLP brand/style guidelines.
Qualifications
A bachelor’s degree or equivalent training.
Two years of experience in program administration, communications, or a related field.
Excellent writing and editing skills.
Graphic design skills for print and digital content.
Experience managing social media and website content.
Exceptional attention to detail and strong organizational abilities.
Professional communication skills, both written and verbal.
Strong collaboration and teamwork skills.
Ability to manage multiple projects, meet deadlines, and adapt to fast‑paced environments.
Commitment to HLP’s mission and community‑based leadership development.
Proficiency in Microsoft Office, Google Suite, Canva, and WordPress.
Preferred Skills
Experience with logistics coordination and event support.
Ability to meet deadlines, seize opportunities, and manage a steady workflow.
Strong motivation and ability to work under pressure.
Interest in ethical leadership, public purpose, and community‑based research.
Ability to coordinate multiple simultaneous projects efficiently.
Eagerness to find solutions, collaborate with a team, and share both work and credit.
Salary and Benefits
Anticipated Pay Range: USD $19.80 to $30.63 per year.
Duke provides comprehensive medical, dental, and retirement benefits, along with family‑friendly and cultural programs. Learn more at https://hr.duke.edu/benefits/.
Equal Opportunity Employer
Duke is an affirmative action/equal opportunity employer committed to employment opportunities without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status. Duke aspires to create a community built on collaboration, innovation, creativity, and belonging, and it is the responsibility of all members to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and accommodations for reasonable requests will be provided by the hiring department.
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The Hart Leadership Program (HLP) is a nationally recognized initiative that prepares undergraduate students to practice ethical leadership in public life. Duke University seeks a Program and Communications Assistant to support operational and communications functions for HLP.
Responsibilities
Program Administrative Support (60%)
Update, distribute, collect, and track student forms and surveys for experiential learning programs.
Maintain student and alumni records, shared spreadsheets, databases, and contact lists.
Create assignment calendars for summer placements and track student deliverables.
Support recruitment, selection, and onboarding processes.
Prepare application packets and support interview and meeting scheduling.
Coordinate travel and housing logistics for programs, including Laidlaw Scholars.
Plan and facilitate alumni and participant engagement events.
Support major program events such as information sessions, retreats, orientations, and symposia.
Provide limited course administration support.
Support Davis Projects for Peace and other duties as assigned.
Communications (40%)
Design and distribute print and digital assets.
Manage social media content and editorial calendars.
Write news stories, profiles, and program features.
Maintain and update website content and images.
Produce monthly newsletters and e‑blasts.
Represent HLP in communication meetings.
Coordinate media needs for events.
Produce brochures, reports, and directories.
Ensure adherence to Duke, Sanford, and HLP brand/style guidelines.
Qualifications
A bachelor’s degree or equivalent training.
Two years of experience in program administration, communications, or a related field.
Excellent writing and editing skills.
Graphic design skills for print and digital content.
Experience managing social media and website content.
Exceptional attention to detail and strong organizational abilities.
Professional communication skills, both written and verbal.
Strong collaboration and teamwork skills.
Ability to manage multiple projects, meet deadlines, and adapt to fast‑paced environments.
Commitment to HLP’s mission and community‑based leadership development.
Proficiency in Microsoft Office, Google Suite, Canva, and WordPress.
Preferred Skills
Experience with logistics coordination and event support.
Ability to meet deadlines, seize opportunities, and manage a steady workflow.
Strong motivation and ability to work under pressure.
Interest in ethical leadership, public purpose, and community‑based research.
Ability to coordinate multiple simultaneous projects efficiently.
Eagerness to find solutions, collaborate with a team, and share both work and credit.
Salary and Benefits
Anticipated Pay Range: USD $19.80 to $30.63 per year.
Duke provides comprehensive medical, dental, and retirement benefits, along with family‑friendly and cultural programs. Learn more at https://hr.duke.edu/benefits/.
Equal Opportunity Employer
Duke is an affirmative action/equal opportunity employer committed to employment opportunities without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status. Duke aspires to create a community built on collaboration, innovation, creativity, and belonging, and it is the responsibility of all members to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and accommodations for reasonable requests will be provided by the hiring department.
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