Accounts Payable Associate
OneEnergy, Madison, WI, United States
Overview
Department: Corporate Operations – Accounting & Finance
Title: Associate, Accounts Payable
Reports to: Manager, Accounts Payable
Direct Reports: N/A
Location: Madison
FLSA Status: Exempt
Company Overview: OneEnergy's mission is to make clean energy the #1 source of electricity for consumers and utilities. We develop solar energy projects across the United States in community solar, distributed generation, and large utility scale project segments. Our diverse project pipeline, multiple locations across the US, and unique multidisciplined team sets us apart. We are a dynamic and innovative renewable energy industry company dedicated to developing and deploying utility scale solar and community solar facilities. We are committed to excellence, collaboration, and driving positive changes in our industry.
Position Objective: The Accounts Payable Associate supports the accounts payable function through accurate, timely, and well-documented processing of routine AP activities. This role is expected to handle task-based work that is well-defined and closely supported, with a focus on building foundational AP and systems skills in a fast-paced, collaborative environment. This role is vital to help keep the company's day-to-day accounting functions running smoothly and is responsible for projecting a professional company image and excellent internal/external customer relations.
Responsibilities
Process routine AP transactions for solar construction and development projects following documented procedures:
Enter vendor invoices into the accounting system accurately and timely
Support processing and review of purchase orders and receipt/approval documentation
Route invoices for approvals and monitor status to support payment timelines
Respond to basic AP inquiries from internal stakeholders and vendors with professionalism, escalating complex or unclear issues to the AP Lead/Manager
Accurate review and analysis of contract payment terms, conditions, and other applicable information
Support vendor onboarding and maintenance, collecting required documentation and ensuring vendor records are complete and accurate
Assist with weekly payment preparation tasks, including pulling support, confirming approvals, and completing defined checklist steps
Support expense/corporate spend workflows as assigned (e.g., ensuring receipts are attached and transactions are coded per guidelines), escalating policy questions
Assisting with systems implementation and enhancement testing, identifying, and following up on issues with systems as they arise
Participate in process documentation and continuous improvement, suggesting practical enhancements as you learn the workflows and tools
Support period-end readiness through defined reconciliation support tasks and documentation organization as assigned and participate in annual consolidated financial statement audit
Requirements
Bachelor's degree preferred or equivalent experience; interest in an accounting/AP career path strongly preferred
0–2 years of relevant experience (including internships, coordinator roles, or prior administrative/AP exposure). Entry-level candidates with strong aptitude and motivation are encouraged to apply
Strong attention to detail and ability to follow defined processes accurately and consistently
Strong customer service mindset and professional communication skills (written and verbal)
Comfort learning systems and tools; ERP/AP system exposure is a plus (Sage Intacct of NetSuite)
High proficiency (or willingness to learn quickly) in Office 365 tools, particularly Excel
Team-oriented, reliable, and energized by a high-paced environment focused on collaboration and innovation
Must be self-motivated and enjoy a team-oriented cross functional work environment and comfortable working in a hybrid remote and in person team environment
Must have a "roll up your sleeves and let's get the job done right" type attitude
Proactive and creative problem-solving skills, with the ability to ask pointed questions to ensure clarity and consistency across business practices
Ability to manage time, prioritize tasks, delegate, and manage resources effectively
Compensation
$60,000 - $68,000 (exempt)
OneEnergy's compensation packages are dependent on an array of factors including, but not limited to skill sets, experience and training, licensure and certifications, geographic location, and other organizational needs. We provide generous Paid Time Off (six weeks/year) and an impactful Volunteer Time Off Program. We offer robust employee benefits including comprehensive medical coverage, 401(k) matching retirement plan, life insurance, wellness incentives, and more.
We recognize an equitable energy transition requires the participation of diverse communities, groups, and institutions. OneEnergy is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of actual or perceived race, color, creed, religion, ancestry, citizenship status, age, sex, marital status, sexual orientation, national origin, disability or handicap, veteran status, or any other characteristic protected by applicable federal, state, or local laws.
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Department: Corporate Operations – Accounting & Finance
Title: Associate, Accounts Payable
Reports to: Manager, Accounts Payable
Direct Reports: N/A
Location: Madison
FLSA Status: Exempt
Company Overview: OneEnergy's mission is to make clean energy the #1 source of electricity for consumers and utilities. We develop solar energy projects across the United States in community solar, distributed generation, and large utility scale project segments. Our diverse project pipeline, multiple locations across the US, and unique multidisciplined team sets us apart. We are a dynamic and innovative renewable energy industry company dedicated to developing and deploying utility scale solar and community solar facilities. We are committed to excellence, collaboration, and driving positive changes in our industry.
Position Objective: The Accounts Payable Associate supports the accounts payable function through accurate, timely, and well-documented processing of routine AP activities. This role is expected to handle task-based work that is well-defined and closely supported, with a focus on building foundational AP and systems skills in a fast-paced, collaborative environment. This role is vital to help keep the company's day-to-day accounting functions running smoothly and is responsible for projecting a professional company image and excellent internal/external customer relations.
Responsibilities
Process routine AP transactions for solar construction and development projects following documented procedures:
Enter vendor invoices into the accounting system accurately and timely
Support processing and review of purchase orders and receipt/approval documentation
Route invoices for approvals and monitor status to support payment timelines
Respond to basic AP inquiries from internal stakeholders and vendors with professionalism, escalating complex or unclear issues to the AP Lead/Manager
Accurate review and analysis of contract payment terms, conditions, and other applicable information
Support vendor onboarding and maintenance, collecting required documentation and ensuring vendor records are complete and accurate
Assist with weekly payment preparation tasks, including pulling support, confirming approvals, and completing defined checklist steps
Support expense/corporate spend workflows as assigned (e.g., ensuring receipts are attached and transactions are coded per guidelines), escalating policy questions
Assisting with systems implementation and enhancement testing, identifying, and following up on issues with systems as they arise
Participate in process documentation and continuous improvement, suggesting practical enhancements as you learn the workflows and tools
Support period-end readiness through defined reconciliation support tasks and documentation organization as assigned and participate in annual consolidated financial statement audit
Requirements
Bachelor's degree preferred or equivalent experience; interest in an accounting/AP career path strongly preferred
0–2 years of relevant experience (including internships, coordinator roles, or prior administrative/AP exposure). Entry-level candidates with strong aptitude and motivation are encouraged to apply
Strong attention to detail and ability to follow defined processes accurately and consistently
Strong customer service mindset and professional communication skills (written and verbal)
Comfort learning systems and tools; ERP/AP system exposure is a plus (Sage Intacct of NetSuite)
High proficiency (or willingness to learn quickly) in Office 365 tools, particularly Excel
Team-oriented, reliable, and energized by a high-paced environment focused on collaboration and innovation
Must be self-motivated and enjoy a team-oriented cross functional work environment and comfortable working in a hybrid remote and in person team environment
Must have a "roll up your sleeves and let's get the job done right" type attitude
Proactive and creative problem-solving skills, with the ability to ask pointed questions to ensure clarity and consistency across business practices
Ability to manage time, prioritize tasks, delegate, and manage resources effectively
Compensation
$60,000 - $68,000 (exempt)
OneEnergy's compensation packages are dependent on an array of factors including, but not limited to skill sets, experience and training, licensure and certifications, geographic location, and other organizational needs. We provide generous Paid Time Off (six weeks/year) and an impactful Volunteer Time Off Program. We offer robust employee benefits including comprehensive medical coverage, 401(k) matching retirement plan, life insurance, wellness incentives, and more.
We recognize an equitable energy transition requires the participation of diverse communities, groups, and institutions. OneEnergy is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of actual or perceived race, color, creed, religion, ancestry, citizenship status, age, sex, marital status, sexual orientation, national origin, disability or handicap, veteran status, or any other characteristic protected by applicable federal, state, or local laws.
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