Communications Supervisor
NYC Department of Health and Mental Hygiene, New York, NY, United States
Overview The Office of Chief Medical Examiner investigates cases of persons who die within New York City from criminal violence, by accident, by suicide, suddenly when in apparent health, when unattended by a physician, in a correctional facility or in any suspicious or unusual manner or where an application is made pursuant to law for a permit to cremate a body of a person.
Core values The core values of CARES guide our work for communities and inform our behavior toward each other and all those we serve.
Commitment: Dedicated to the mission at all times
Accountability: Responsible to each other and the community
Resilience: Adapt in the face of adversity
Excellence: Achieve and maintain the highest quality
Service: Innovate to meet evolving needs
Responsibilities The OCME Communications Unit operates 24/7, performing the critical function of receiving, documenting, and appropriately routing all death reports. The Unit is the immediate interface with the public’s incoming agency calls and routes calls appropriately within the agency. Reporting directly to the Communications Lead Supervisor, with latitude for independent initiative and judgment, the Communications Supervisor will facilitate communication between OCME Forensic Investigations and Operations personnel and relevant stakeholders reporting deaths to the OCME.
Typical tasks include but are not limited to the following:
Provides guidance and support to Communications Specialists in the handling of incoming calls
Provides situational awareness and support to the on-duty Tour Commander (TC) and Administrator on Duty
Triages and oversees the transportation assignment of decedents
Ensures proper follow-up on cases, including outstanding documentation and necessary call backs to various healthcare facilities
Provides new-hire and continuous training to Communications Specialists on unit and agency policies and procedures and ensures staff compliance
Maintains adequate coverage for operations ensuring fair and transparent management of timekeeping, including unit scheduling and timecard approvals
Provides routine quality assurance of Communications Specialists case documentation, including review of death reports and written correspondence
Advises the Communications Lead Supervisor on operational and personnel issues, prepares supervisory reports, and handles annual evaluations for staff
Performs all Communications Specialist duties, as needed
Qualifications A baccalaureate degree from an accredited college or university; or
An associate degree from an accredited college or university and two years of satisfactory, full-time experience responding to inquiries utilizing computers, databases and information technology systems for researching the answers to questions in a customer service, help desk or public information capacity; or
A four-year high school diploma or its educational equivalent and four years of satisfactory, full-time experience as described in the above; or
A satisfactory combination of education and experience. Satisfactory, full-time experience working for a New York City government agency responding to inquiries utilizing computers, databases and information technology systems for researching the answers to questions in a customer service, help desk or public information capacity may be substituted on the basis of one year of NYC government work experience for two years of the experience described above. College credit may be substituted for the experience in a customer service, help desk or public information capacity on the basis of 30 semester credits for each year of the experience described above. However, all candidates must possess a four-year high school diploma or its educational equivalent.
To be eligible for Assignment Level II or III, additional years of the satisfactory full-time experience described in the qualifications are required as specified by the agency.
Additional information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Public Service Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency requirements: New York City residency is generally required within 90 days of appointment. Some City employees may be eligible to reside in nearby counties; discuss with the agency representative at the time of interview.
The 55a Program information is included where applicable and candidates who are eligible for the 55-a Program are encouraged to indicate interest in your resume and cover letter.
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Core values The core values of CARES guide our work for communities and inform our behavior toward each other and all those we serve.
Commitment: Dedicated to the mission at all times
Accountability: Responsible to each other and the community
Resilience: Adapt in the face of adversity
Excellence: Achieve and maintain the highest quality
Service: Innovate to meet evolving needs
Responsibilities The OCME Communications Unit operates 24/7, performing the critical function of receiving, documenting, and appropriately routing all death reports. The Unit is the immediate interface with the public’s incoming agency calls and routes calls appropriately within the agency. Reporting directly to the Communications Lead Supervisor, with latitude for independent initiative and judgment, the Communications Supervisor will facilitate communication between OCME Forensic Investigations and Operations personnel and relevant stakeholders reporting deaths to the OCME.
Typical tasks include but are not limited to the following:
Provides guidance and support to Communications Specialists in the handling of incoming calls
Provides situational awareness and support to the on-duty Tour Commander (TC) and Administrator on Duty
Triages and oversees the transportation assignment of decedents
Ensures proper follow-up on cases, including outstanding documentation and necessary call backs to various healthcare facilities
Provides new-hire and continuous training to Communications Specialists on unit and agency policies and procedures and ensures staff compliance
Maintains adequate coverage for operations ensuring fair and transparent management of timekeeping, including unit scheduling and timecard approvals
Provides routine quality assurance of Communications Specialists case documentation, including review of death reports and written correspondence
Advises the Communications Lead Supervisor on operational and personnel issues, prepares supervisory reports, and handles annual evaluations for staff
Performs all Communications Specialist duties, as needed
Qualifications A baccalaureate degree from an accredited college or university; or
An associate degree from an accredited college or university and two years of satisfactory, full-time experience responding to inquiries utilizing computers, databases and information technology systems for researching the answers to questions in a customer service, help desk or public information capacity; or
A four-year high school diploma or its educational equivalent and four years of satisfactory, full-time experience as described in the above; or
A satisfactory combination of education and experience. Satisfactory, full-time experience working for a New York City government agency responding to inquiries utilizing computers, databases and information technology systems for researching the answers to questions in a customer service, help desk or public information capacity may be substituted on the basis of one year of NYC government work experience for two years of the experience described above. College credit may be substituted for the experience in a customer service, help desk or public information capacity on the basis of 30 semester credits for each year of the experience described above. However, all candidates must possess a four-year high school diploma or its educational equivalent.
To be eligible for Assignment Level II or III, additional years of the satisfactory full-time experience described in the qualifications are required as specified by the agency.
Additional information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Public Service Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency requirements: New York City residency is generally required within 90 days of appointment. Some City employees may be eligible to reside in nearby counties; discuss with the agency representative at the time of interview.
The 55a Program information is included where applicable and candidates who are eligible for the 55-a Program are encouraged to indicate interest in your resume and cover letter.
#J-18808-Ljbffr