Coordinator, Facilities
ICU Medical, Southington, CT, United States
JOB DESCRIPTION
Facilities Coordinator maintains a clean and safe work environment for the buildings, overseeing actions related to building maintenance. Responsibilities include overseeing general maintenance, contractor oversight, site safety, site security, landscaping services, shipping/logistics support, and other duties. The position combines manual labor and oversight of vendors and contractors who provide facilities related services.
This position is 100% onsite at our Southington, CT manufacturing facility.
Essential Duties & Responsibilities
Work with outside service vendors and contractors to ensure work is completed according to specifications (HVAC, Landscaping, Moving, Vending, Plumber, etc.)
Assist the Facilities Manager in all aspects of Building project and pick up supplies and materials as needed
Facilitate bid process when required for facility projects (construction, consulting, new service provider, etc.)
Create purchase requisitions in Oracle for Facilities
Coordinate all site safety requirements (emergency evacuations, AED first aid, HAZCOM)
Inspect and document all safety and facility equipment
Act as an administrator for security system and manage badge requests/access
Perform facilities related duties which include but are not limited to:
Inspect and document all safety and facility equipment
Assist in building projects and pick up supplies and materials
Maintain inventory levels for all first-aid stations, coffee machines and janitorial supplies
Relocation of office furniture and cubicle/workstation set-up or breakdown
Replace light bulbs and Ballasts
Hang artwork, whiteboards, monitors
Assemble shelving and related equipment
Coordinate and set up conference and/or training rooms
Move furniture
Work on special projects as they arise
Manage and maintain company vehicle fleet
Coordinate vehicle maintenance per manufacturer’s recommended schedules and maintain maintenance records
Ensure that company vehicle fuel levels are topped‑off
Maintain cleanliness and readiness of company vehicles
Managing vehicle reservation schedule
Maintain warehouse in a neat and orderly manner and in compliance with corporate policies, procedures and C-TPAT requirements
Collect, package and process all mail and packages out of the San Clemente facility
Receive, record and process all shipments into the San Clemente facility
Conduct material handling activities for R&D and Product Configuration
Maintain accuracy of R&D and Product Configuration inventories
Conduct all related inventory transactions of warehouse inventories for R&D and Product Configuration
Knowledge, Skills & Qualifications
Ability to speak, read and write English required
Ability to speak, read and write Spanish a plus
Must be able to perform basic math calculations and navigate through complex computer programs accurately
Must have strong verbal and written communication skills
Must be able to work with minimum supervision
Must be able to work in a fast paced environment
Current forklift certification
Proficient in Word, Excel, and Outlook
Education & Experience
Must be 18 years of age
High School diploma or GED equivalent
Minimum 2 years of warehouse, materials handling, mail room, and/or facilities experience
Oracle experience preferred
Physical Requirements & Work Environment
The work environment is partially in an office setting, requiring frequent data entry and telephone use
Must be able to work safely around heavy equipment in a fast‑paced environment.
Must be able to lift 80 lbs.
Typically requires travel less than 5% of the time
ICU Medical EEO Statement
ICU Medical is committed to being an Equal Opportunity Employer. We ensure that all qualified applicants receive fair consideration for employment regardless of race, color, nationality or national origin, ethnicity, sex, gender, religion or belief, marital or civil partnership status, sexual orientation, pregnancy or maternity, age, disability, or protected veteran status.
If you are an individual with a disability and need reasonable accommodation to participate in the employment selection process, please contact us at humanresources@icumed.com. We are committed to providing equal access and opportunities for all candidates.
ICU Medical CCPA Notice to Job Applicants
#J-18808-Ljbffr
Facilities Coordinator maintains a clean and safe work environment for the buildings, overseeing actions related to building maintenance. Responsibilities include overseeing general maintenance, contractor oversight, site safety, site security, landscaping services, shipping/logistics support, and other duties. The position combines manual labor and oversight of vendors and contractors who provide facilities related services.
This position is 100% onsite at our Southington, CT manufacturing facility.
Essential Duties & Responsibilities
Work with outside service vendors and contractors to ensure work is completed according to specifications (HVAC, Landscaping, Moving, Vending, Plumber, etc.)
Assist the Facilities Manager in all aspects of Building project and pick up supplies and materials as needed
Facilitate bid process when required for facility projects (construction, consulting, new service provider, etc.)
Create purchase requisitions in Oracle for Facilities
Coordinate all site safety requirements (emergency evacuations, AED first aid, HAZCOM)
Inspect and document all safety and facility equipment
Act as an administrator for security system and manage badge requests/access
Perform facilities related duties which include but are not limited to:
Inspect and document all safety and facility equipment
Assist in building projects and pick up supplies and materials
Maintain inventory levels for all first-aid stations, coffee machines and janitorial supplies
Relocation of office furniture and cubicle/workstation set-up or breakdown
Replace light bulbs and Ballasts
Hang artwork, whiteboards, monitors
Assemble shelving and related equipment
Coordinate and set up conference and/or training rooms
Move furniture
Work on special projects as they arise
Manage and maintain company vehicle fleet
Coordinate vehicle maintenance per manufacturer’s recommended schedules and maintain maintenance records
Ensure that company vehicle fuel levels are topped‑off
Maintain cleanliness and readiness of company vehicles
Managing vehicle reservation schedule
Maintain warehouse in a neat and orderly manner and in compliance with corporate policies, procedures and C-TPAT requirements
Collect, package and process all mail and packages out of the San Clemente facility
Receive, record and process all shipments into the San Clemente facility
Conduct material handling activities for R&D and Product Configuration
Maintain accuracy of R&D and Product Configuration inventories
Conduct all related inventory transactions of warehouse inventories for R&D and Product Configuration
Knowledge, Skills & Qualifications
Ability to speak, read and write English required
Ability to speak, read and write Spanish a plus
Must be able to perform basic math calculations and navigate through complex computer programs accurately
Must have strong verbal and written communication skills
Must be able to work with minimum supervision
Must be able to work in a fast paced environment
Current forklift certification
Proficient in Word, Excel, and Outlook
Education & Experience
Must be 18 years of age
High School diploma or GED equivalent
Minimum 2 years of warehouse, materials handling, mail room, and/or facilities experience
Oracle experience preferred
Physical Requirements & Work Environment
The work environment is partially in an office setting, requiring frequent data entry and telephone use
Must be able to work safely around heavy equipment in a fast‑paced environment.
Must be able to lift 80 lbs.
Typically requires travel less than 5% of the time
ICU Medical EEO Statement
ICU Medical is committed to being an Equal Opportunity Employer. We ensure that all qualified applicants receive fair consideration for employment regardless of race, color, nationality or national origin, ethnicity, sex, gender, religion or belief, marital or civil partnership status, sexual orientation, pregnancy or maternity, age, disability, or protected veteran status.
If you are an individual with a disability and need reasonable accommodation to participate in the employment selection process, please contact us at humanresources@icumed.com. We are committed to providing equal access and opportunities for all candidates.
ICU Medical CCPA Notice to Job Applicants
#J-18808-Ljbffr