Sponsored Programs Support Center Specialist (Pre-Award) *Fully On-Site*
UT Health San Antonio, San Antonio, TX, United States
Job Description
The Sponsored Programs Support Center Specialist is responsible for the administrative components of routine pre‑award duties and serves as a resource to support faculty questions. Under direct supervision, this role assists with grant lifecycle tasks such as the preparation of research budgets and coordinates successful proposals. The position provides high‑quality service, attention to detail, and excellent customer service.
Responsibilities
Assists faculty with seeking funding opportunities.
Prepares and routes proposals and sponsored program agreements according to established policies and procedures while adhering closely to deadlines and communicating internal submission dates and sponsor due dates.
Coordinates sponsored proposals, budgets, and other administrative data required for reviews by leadership and Principal Investigators.
Reviews proposal budgets to ensure allowability and accuracy of requested costs per sponsor and institutional guidelines.
Ensures proposals are entered into ERMS Grants or other submission systems before routing to the Office of Sponsored Programs in accordance with internal deadlines.
Supports Principal Investigators in understanding sponsored program administration, policies, and compliance on an ongoing basis.
Attends regular meetings, training sessions, and professional development workshops to stay current on policies and procedures relevant to the position, as requested and approved by the Pre‑Award Specialist – Supervisor.
Supports the establishment of awards in conjunction with the Office of Sponsored Programs.
Performs other duties as assigned.
Qualifications
Ability to work in a team environment, remain flexible, be accountable, manage conflicting responsibilities, prioritize tasks, and consistently meet internal and external deadlines.
Ability to establish and maintain effective working relationships with faculty, administrative staff, and ancillary units involved in sponsored program administration.
Capability to work with all types of sponsored programs including training, public service, basic science, and clinical research.
Attention to detail, problem‑solving ability, and capacity to prioritize multiple projects and responsibilities to meet deadlines.
Possesses critical thinking and deductive reasoning skills.
Education
Bachelor's degree is required.
Master's degree is preferred.
Experience
Zero (0) to four (4) years of research administration, grant proposal, and budgeting experience is required with a Bachelor's degree.
With a high school diploma, four (4) years of experience must supplement education.
License And Certification
Certified Research Administrator (CRA) is preferred.
Pre‑Award (CPRA) certification is preferred.
Required Skills
No required experience. Work experience can be utilized as a substitute for education.
Benefits Overview
UT Health San Antonio offers an excellent benefits package for employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.
Medical
– UT SELECT Medical insurance is provided free of charge for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 Premier physicians, including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional coverage for employees and dependents at group rates.
Dental
– Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company: two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.
Vision
– Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options are available that offer either standard or enhanced vision benefits.
Disability
– Employees can enroll in Disability Insurance, which provides income if a non‑work related illness or injury prevents them from working.
FSAs
– Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day‑care expenses or out‑of‑pocket health care expenses.
Retirement
– Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined‑benefit retirement plan that UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before‑ or after‑tax dollars with the choice of five quality retirement plan providers.
Time Off
– A generous leave program offers multiple paid leave options:
Front‑loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
Extended Illness Bank: 8 hours (1 day) accrued per month that can be used for illness or injury after one day of Paid Time Off has been taken.
Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
Holidays: 12 set paid holidays each year.
Discounts
– Employees enjoy a range of discounts on services, tickets, and gym membership.
EEO Statement
UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.
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The Sponsored Programs Support Center Specialist is responsible for the administrative components of routine pre‑award duties and serves as a resource to support faculty questions. Under direct supervision, this role assists with grant lifecycle tasks such as the preparation of research budgets and coordinates successful proposals. The position provides high‑quality service, attention to detail, and excellent customer service.
Responsibilities
Assists faculty with seeking funding opportunities.
Prepares and routes proposals and sponsored program agreements according to established policies and procedures while adhering closely to deadlines and communicating internal submission dates and sponsor due dates.
Coordinates sponsored proposals, budgets, and other administrative data required for reviews by leadership and Principal Investigators.
Reviews proposal budgets to ensure allowability and accuracy of requested costs per sponsor and institutional guidelines.
Ensures proposals are entered into ERMS Grants or other submission systems before routing to the Office of Sponsored Programs in accordance with internal deadlines.
Supports Principal Investigators in understanding sponsored program administration, policies, and compliance on an ongoing basis.
Attends regular meetings, training sessions, and professional development workshops to stay current on policies and procedures relevant to the position, as requested and approved by the Pre‑Award Specialist – Supervisor.
Supports the establishment of awards in conjunction with the Office of Sponsored Programs.
Performs other duties as assigned.
Qualifications
Ability to work in a team environment, remain flexible, be accountable, manage conflicting responsibilities, prioritize tasks, and consistently meet internal and external deadlines.
Ability to establish and maintain effective working relationships with faculty, administrative staff, and ancillary units involved in sponsored program administration.
Capability to work with all types of sponsored programs including training, public service, basic science, and clinical research.
Attention to detail, problem‑solving ability, and capacity to prioritize multiple projects and responsibilities to meet deadlines.
Possesses critical thinking and deductive reasoning skills.
Education
Bachelor's degree is required.
Master's degree is preferred.
Experience
Zero (0) to four (4) years of research administration, grant proposal, and budgeting experience is required with a Bachelor's degree.
With a high school diploma, four (4) years of experience must supplement education.
License And Certification
Certified Research Administrator (CRA) is preferred.
Pre‑Award (CPRA) certification is preferred.
Required Skills
No required experience. Work experience can be utilized as a substitute for education.
Benefits Overview
UT Health San Antonio offers an excellent benefits package for employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.
Medical
– UT SELECT Medical insurance is provided free of charge for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 Premier physicians, including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional coverage for employees and dependents at group rates.
Dental
– Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company: two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.
Vision
– Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options are available that offer either standard or enhanced vision benefits.
Disability
– Employees can enroll in Disability Insurance, which provides income if a non‑work related illness or injury prevents them from working.
FSAs
– Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day‑care expenses or out‑of‑pocket health care expenses.
Retirement
– Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined‑benefit retirement plan that UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before‑ or after‑tax dollars with the choice of five quality retirement plan providers.
Time Off
– A generous leave program offers multiple paid leave options:
Front‑loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
Extended Illness Bank: 8 hours (1 day) accrued per month that can be used for illness or injury after one day of Paid Time Off has been taken.
Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
Holidays: 12 set paid holidays each year.
Discounts
– Employees enjoy a range of discounts on services, tickets, and gym membership.
EEO Statement
UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.
#J-18808-Ljbffr