Event Coordinator
Balanced Body Inc., Sacramento, CA, United States
About Balanced Body®
Balanced Body® is the world’s leading manufacturer of Pilates equipment and a passionate advocate for movement education. Through Pilates on Tour and our broader education platform, we bring world-class Pilates training and community-building experiences to instructors and enthusiasts around the globe. We believe Pilates is for every body — and our events reflect that inclusive, spirited spirit.
Event Coordinator Overview
Balanced Body® is looking for an energetic and detail-oriented Event Coordinator to join our Events team and help bring Pilates on Tour and Movement Tour to life. Reporting to the Events Manager, this role is central to delivering a seamless, welcoming, and inspiring experience for every attendee — from the moment they register through the final wave goodbye at load-out.
This is a hands-on, on-grounds role that combines pre-event planning and coordination with on-site execution. The ideal candidate is organized, proactive, a clear communicator, and deeply comfortable wearing many hats in a fast-paced event environment.
On‑Site Responsibilities
REGISTRATION & ATTENDEE EXPERIENCE
Manage all aspects of on-site registration, ensuring check-in runs smoothly and efficiently
Greet and orient attendees, helping them find their way to sessions and activities
Distribute name badges and swag to all registered attendees
Process new registrations, class changes, and resolve minor attendee issues on the spot
Coordinate and manage event volunteers to support registration and attendee flow
SETUP, LOGISTICS & ROOM MANAGEMENT
Set up and tear down the registration area at each event
Assist with load-in and load-out of event materials and equipment
Assist with workshop room setups as needed
Ensure all marketing and promotional materials are displayed appropriately throughout the venue
TEAM COLLABORATION
Collaborate with the full events team — including the logistics coordinator — to ensure the event runs smoothly end-to-end
Support the Events Manager in upholding the purpose, feel, and quality of each event
Pre‑Event Responsibilities
ATTENDEE COMMUNICATION SUPPORT & MATERIALS
Monitor the events inbox and respond to attendee questions, concerns, and requests in a timely and professional manner
Create and produce name badges ahead of each event
Coordinate and prepare attendee handout packets and communication materials
Draft and distribute attendee packets and pre-event communications
WEBSITE, REGISTRATION & CRM
Work with the Events Manager to create, test, and maintain event websites and registration pages in WordPress
Update CRM records and ensure all registration data is accurate and current
Make changes to individual attendee schedules as needed
CEC & ADMINISTRATIVE COORDINATION
Coordinate with the admin team to create and distribute Statements of Work (SOWs)
Support the process of applying for and obtaining Continuing Education Credits (CECs) for each event
INVENTORY, SWAG & MARKETING MATERIALS
Work with the Events Manager and logistics coordinator to ensure all registration supplies and swag items are ordered, packed, and arrive at each event
Coordinate with the marketing team to ensure all promotional materials are packed and shipped to each event location
Requirements
REQUIRED
Prior experience in event coordination and/or event planning
Strong organizational skills with exceptional attention to detail
Excellent verbal and written communication skills
Proficiency in Microsoft Word, Excel, and similar productivity tools
Experience with WordPress (event page creation and updates)
Experience with CRM systems
Ability to work full-time, with flexibility for occasional evenings and weekends
Ability to lift at least 30 lbs. and perform physical tasks associated with event setup and breakdown
PREFERRED
Familiarity with Pilates and/or the Pilates industry
Experience working with continuing education or certification programs
Background in customer service or attendee‑facing event roles
Balanced Body is the world’s largest designer and manufacturer of Pilates equipment, as well as a provider of high-quality Pilates and other mind-body instructor training and continuing education. We currently do business in over 100 countries, with world-renowned customer service and a serious commitment to environmentally-friendly business practices. If you want to work with a company with a passion for changing lives in ways small and large, let us hear from you.
Benefits
We offer competitive compensation and excellent benefits including:
Medical, Dental & Vision
Life and Long-Term Disability Insurance — Employer Paid!
401(k) Plan + Match!
Paid time off and holidays
Balanced Body is an equal opportunity employer dedicated to workforce diversity.
NO AGENCY CALLS!
#J-18808-Ljbffr
Balanced Body® is the world’s leading manufacturer of Pilates equipment and a passionate advocate for movement education. Through Pilates on Tour and our broader education platform, we bring world-class Pilates training and community-building experiences to instructors and enthusiasts around the globe. We believe Pilates is for every body — and our events reflect that inclusive, spirited spirit.
Event Coordinator Overview
Balanced Body® is looking for an energetic and detail-oriented Event Coordinator to join our Events team and help bring Pilates on Tour and Movement Tour to life. Reporting to the Events Manager, this role is central to delivering a seamless, welcoming, and inspiring experience for every attendee — from the moment they register through the final wave goodbye at load-out.
This is a hands-on, on-grounds role that combines pre-event planning and coordination with on-site execution. The ideal candidate is organized, proactive, a clear communicator, and deeply comfortable wearing many hats in a fast-paced event environment.
On‑Site Responsibilities
REGISTRATION & ATTENDEE EXPERIENCE
Manage all aspects of on-site registration, ensuring check-in runs smoothly and efficiently
Greet and orient attendees, helping them find their way to sessions and activities
Distribute name badges and swag to all registered attendees
Process new registrations, class changes, and resolve minor attendee issues on the spot
Coordinate and manage event volunteers to support registration and attendee flow
SETUP, LOGISTICS & ROOM MANAGEMENT
Set up and tear down the registration area at each event
Assist with load-in and load-out of event materials and equipment
Assist with workshop room setups as needed
Ensure all marketing and promotional materials are displayed appropriately throughout the venue
TEAM COLLABORATION
Collaborate with the full events team — including the logistics coordinator — to ensure the event runs smoothly end-to-end
Support the Events Manager in upholding the purpose, feel, and quality of each event
Pre‑Event Responsibilities
ATTENDEE COMMUNICATION SUPPORT & MATERIALS
Monitor the events inbox and respond to attendee questions, concerns, and requests in a timely and professional manner
Create and produce name badges ahead of each event
Coordinate and prepare attendee handout packets and communication materials
Draft and distribute attendee packets and pre-event communications
WEBSITE, REGISTRATION & CRM
Work with the Events Manager to create, test, and maintain event websites and registration pages in WordPress
Update CRM records and ensure all registration data is accurate and current
Make changes to individual attendee schedules as needed
CEC & ADMINISTRATIVE COORDINATION
Coordinate with the admin team to create and distribute Statements of Work (SOWs)
Support the process of applying for and obtaining Continuing Education Credits (CECs) for each event
INVENTORY, SWAG & MARKETING MATERIALS
Work with the Events Manager and logistics coordinator to ensure all registration supplies and swag items are ordered, packed, and arrive at each event
Coordinate with the marketing team to ensure all promotional materials are packed and shipped to each event location
Requirements
REQUIRED
Prior experience in event coordination and/or event planning
Strong organizational skills with exceptional attention to detail
Excellent verbal and written communication skills
Proficiency in Microsoft Word, Excel, and similar productivity tools
Experience with WordPress (event page creation and updates)
Experience with CRM systems
Ability to work full-time, with flexibility for occasional evenings and weekends
Ability to lift at least 30 lbs. and perform physical tasks associated with event setup and breakdown
PREFERRED
Familiarity with Pilates and/or the Pilates industry
Experience working with continuing education or certification programs
Background in customer service or attendee‑facing event roles
Balanced Body is the world’s largest designer and manufacturer of Pilates equipment, as well as a provider of high-quality Pilates and other mind-body instructor training and continuing education. We currently do business in over 100 countries, with world-renowned customer service and a serious commitment to environmentally-friendly business practices. If you want to work with a company with a passion for changing lives in ways small and large, let us hear from you.
Benefits
We offer competitive compensation and excellent benefits including:
Medical, Dental & Vision
Life and Long-Term Disability Insurance — Employer Paid!
401(k) Plan + Match!
Paid time off and holidays
Balanced Body is an equal opportunity employer dedicated to workforce diversity.
NO AGENCY CALLS!
#J-18808-Ljbffr