Billing Clerk
Catholic Charities of the Archdiocese of New York, New York, NY, United States
Job Summary
The Billing Clerk supports the Facilities and Business Services functions by processing high-volume, routine invoices and maintaining accurate billing records. This role focuses on transactional invoice processing, receipt collection, coding, filing, and basic vendor follow-up to support timely and accurate payments.
Compensation and Location
Salary: $23.08 – $24.73 per hour (equivalent to $42,000 – $45,000 annually)
Location: 80 Maiden Lane, New York, NY 10038
Position Type and Work Schedule
This is a full-time position with a typical 35‑hour work week, Monday through Friday, 9:00 am–5:00 pm. Additional hours and travel may be required for meetings or training.
Essential Duties and Responsibilities
Maintain and organize physical and electronic billing and invoice files, ensuring records are accurate, current, and accessible as needed.
Process invoices for Facilities and Business Services, including but not limited to utilities, internet, telephone, copiers, snow removal, maintenance supplies, repairs, and other routine operational expenses, in accordance with established procedures.
Route and redirect invoices to the appropriate program or department for processing.
Collect and reconcile receipts for purchases (e.g., Amazon, Home Depot, Exxon) and request exemption memos for missing receipts in accordance with agency policy.
Contact vendors as necessary to obtain invoices or follow up on routine billing questions.
Support billing‑related mail intake, sorting, and distribution.
Utilize standard office equipment to support billing and administrative tasks.
Perform general clerical and administrative support duties related to billing operations as assigned.
Working Conditions and Physical Demands
Occasional travel to attend or assist at special events or meetings, using public transportation or vehicle; may involve traversing city streets.
Remain stationary at a workstation and/or use a computer at least 85% of the time, on and off site.
Operate standard office equipment, such as copier, fax, scanner, postage machine, and printer.
Respond to phone calls as required.
Transport and lift documents for filing.
Education and Experience Requirements
High School Diploma or Equivalency
Minimum of one (1) year’s relevant experience
Required Skills and Competencies
Computer proficiency in Microsoft Office; must pass Prove‑It skills test in Word and Excel.
Strong interpersonal, organizational, and time‑management skills; able to work independently.
Excellent verbal and written communication skills.
Ability to exercise discretion and good judgment.
Excellent time‑management and organizational skills; ability to multi‑task and prioritize work.
Equal Opportunity Employer Statement
Catholic Charities and Catholic Charities Community Services is an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristics protected by law.
#J-18808-Ljbffr
The Billing Clerk supports the Facilities and Business Services functions by processing high-volume, routine invoices and maintaining accurate billing records. This role focuses on transactional invoice processing, receipt collection, coding, filing, and basic vendor follow-up to support timely and accurate payments.
Compensation and Location
Salary: $23.08 – $24.73 per hour (equivalent to $42,000 – $45,000 annually)
Location: 80 Maiden Lane, New York, NY 10038
Position Type and Work Schedule
This is a full-time position with a typical 35‑hour work week, Monday through Friday, 9:00 am–5:00 pm. Additional hours and travel may be required for meetings or training.
Essential Duties and Responsibilities
Maintain and organize physical and electronic billing and invoice files, ensuring records are accurate, current, and accessible as needed.
Process invoices for Facilities and Business Services, including but not limited to utilities, internet, telephone, copiers, snow removal, maintenance supplies, repairs, and other routine operational expenses, in accordance with established procedures.
Route and redirect invoices to the appropriate program or department for processing.
Collect and reconcile receipts for purchases (e.g., Amazon, Home Depot, Exxon) and request exemption memos for missing receipts in accordance with agency policy.
Contact vendors as necessary to obtain invoices or follow up on routine billing questions.
Support billing‑related mail intake, sorting, and distribution.
Utilize standard office equipment to support billing and administrative tasks.
Perform general clerical and administrative support duties related to billing operations as assigned.
Working Conditions and Physical Demands
Occasional travel to attend or assist at special events or meetings, using public transportation or vehicle; may involve traversing city streets.
Remain stationary at a workstation and/or use a computer at least 85% of the time, on and off site.
Operate standard office equipment, such as copier, fax, scanner, postage machine, and printer.
Respond to phone calls as required.
Transport and lift documents for filing.
Education and Experience Requirements
High School Diploma or Equivalency
Minimum of one (1) year’s relevant experience
Required Skills and Competencies
Computer proficiency in Microsoft Office; must pass Prove‑It skills test in Word and Excel.
Strong interpersonal, organizational, and time‑management skills; able to work independently.
Excellent verbal and written communication skills.
Ability to exercise discretion and good judgment.
Excellent time‑management and organizational skills; ability to multi‑task and prioritize work.
Equal Opportunity Employer Statement
Catholic Charities and Catholic Charities Community Services is an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristics protected by law.
#J-18808-Ljbffr