Bilingual Operations Assistant
IT8, Austin, TX, United States
IT8 is a global engineering services company specializing in industrial automation for the automotive and intralogistics sectors. Founded in 2004 and headquartered in Valencia, Spain, we offer PLC and robotic programming, mechanical and electrical engineering services, as well as installation and site services. Backed by MiddleGround Capital, we operate across both American and European markets and are scaling rapidly into e‑mobility, commercial vehicles, and aerospace. Our North American hub is located in Austin, TX.
Vacancy: 3 openings for Operations Assistant aka Travel & Housing Coordinator
Key responsibilities:
Maintain and update operational records. Keep accurate and up-to-date records of daily operations, schedules, and meetings to ensure smooth workflow and effective communication.
Provide direct administrative and operational support to Project Managers, assisting with daily tasks, planning, documentation, and follow-ups.
Coordinate the allocation and use of company vehicles, rental cars, and housing arrangements.
Proactively communicate with vendors to compare pricing and support negotiations for cost savings.
Incident resolution on‑site. Address and resolve any issues affecting professionals during the delivery of their services at client or project sites, ensuring minimal disruption.
Liaise with suppliers. Communicate with various suppliers to confirm service availability and ensure services meet company standards and needs.
Invoice management and reporting. Generate, monitor, and report invoices related to operations, maintaining accurate financial records and supporting budget control.
Coordinate travel arrangements for project personnel, including flights, accommodations, and rental vehicles.
Perform data entry and updates in company digital systems (ERP, SharePoint, internal applications).
Actively participate in the monitoring and continuous improvement activities of the system as well as the implementation of the requirements.
Other duties may apply.
Note: This role does not involve IT, software development, Agile/Scrum, or technical engineering design. This position is not eligible for sponsorship or relocation.
Qualifications & Skills
Bilingual English/Spanish is required.
Proficiency in MS Outlook and Excel is required.
1-2 years of experience in an administrative, project support, coordination preferred.
Strong organizational and analytical skills with attention to detail.
Effective communication and customer‑oriented mindset.
Team‑oriented, flexible, and results‑driven approach.
Valid authorization to work in the United States.
IT8 is an equal‑opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.
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Vacancy: 3 openings for Operations Assistant aka Travel & Housing Coordinator
Key responsibilities:
Maintain and update operational records. Keep accurate and up-to-date records of daily operations, schedules, and meetings to ensure smooth workflow and effective communication.
Provide direct administrative and operational support to Project Managers, assisting with daily tasks, planning, documentation, and follow-ups.
Coordinate the allocation and use of company vehicles, rental cars, and housing arrangements.
Proactively communicate with vendors to compare pricing and support negotiations for cost savings.
Incident resolution on‑site. Address and resolve any issues affecting professionals during the delivery of their services at client or project sites, ensuring minimal disruption.
Liaise with suppliers. Communicate with various suppliers to confirm service availability and ensure services meet company standards and needs.
Invoice management and reporting. Generate, monitor, and report invoices related to operations, maintaining accurate financial records and supporting budget control.
Coordinate travel arrangements for project personnel, including flights, accommodations, and rental vehicles.
Perform data entry and updates in company digital systems (ERP, SharePoint, internal applications).
Actively participate in the monitoring and continuous improvement activities of the system as well as the implementation of the requirements.
Other duties may apply.
Note: This role does not involve IT, software development, Agile/Scrum, or technical engineering design. This position is not eligible for sponsorship or relocation.
Qualifications & Skills
Bilingual English/Spanish is required.
Proficiency in MS Outlook and Excel is required.
1-2 years of experience in an administrative, project support, coordination preferred.
Strong organizational and analytical skills with attention to detail.
Effective communication and customer‑oriented mindset.
Team‑oriented, flexible, and results‑driven approach.
Valid authorization to work in the United States.
IT8 is an equal‑opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.
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