Human Resource Admin
Magna International, Boyne City, MI, United States
Job Responsibilities
Functions as initial primary contact into LexaMar Corporation, and a center point for communications, receives callers both internally and externally, customers, contractors, applicants, corporate staff, and visitors. Determines the nature of business, then generates action based on information. Prepares for and secures additional arrangements for on-site customer visits and meetings. Provides HR administrative support as required.
Essential Responsibilities
Maintains Kronos records.
Answer and transfer incoming telephone calls to the primary LexaMar number.
Greet customers, contractors, applicants, and corporate staff, and visitors, contacts appropriate personnel.
Responsible for the preset appearance standard for both rooms at all times.
Perform HR administrative support with computer functions based in Microsoft Word, Excel, Power Point, People Soft, Empower, Knowledge Point and Lotus Notes software applications.
Maintain and help implement new payroll and time and attendance systems.
Other projects as directed.
Competencies
Problem Solving – Works well in a group problem solving situation; uses reason even when dealing with emotional topics.
Interpersonal Skills – Focuses on solving conflict, not blaming; listens to others without interrupting; keeps emotions under control; remains open to others ideas and tries new things.
Communication – Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; participates in meetings; presents numerical data effectively; able to read and interpret written information.
Teamwork – Balances team and individual responsibilities; exhibits objectivity and openness to others views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone’s efforts to succeed.
Environmental and Safety
Promote safety & environmental compliance within the team by being involved in and/or supporting safety and environmental audit programs; completing audit tasks as assigned or required and reporting any possible unsafe or non‑compliant environmental conditions or actions.
Encourages safe work habits and the immediate communication of unsafe conditions.
Understands, supports, implements, and ensures compliance to all company and governmental agencies safety & environmental standards, policies, procedures and regulations.
It is the responsibility of all LexaMar employees to comply with the Health and Safety Policy, and the Environmental Policy.
Comply with all applicable federal, state, local, customer and corporate requirements, standards, and regulations including OSHA, EPA, MDEQ, and ISO 14001.
Actively prevent pollution and reduce waste, and support the attainment of company or department environmental goals and/or objectives.
Maintain an understanding of how their specific job can affect the environment or the health and safety of themselves or others.
Required Training
Basic Orientation Training; Microsoft Office, PeopleSoft/PeopleTools software; ADP and Kronos software; HIPAA certification; any other applicable safety and environmental training as identified in the Training Requirements Plan; Work Instruction (OJT); Magna’s Corporate Constitution; Magna’s Employee Charter; Ethics & Legal Compliance Training; Magna’s Operational Principles; Protective Clothing Policy; Dress Code; Attendance and Call In Policy; Smoking Policy; Cell Phone Policy; Harassment and Discrimination; Anti‑Violence Policy; Forklift and Pedestrian Safety; New employee Orientation (Temporary Operators provided by Temp. service); Health, Safety and Environmental Policy; Environmental Guidelines; Oil Handling Briefing; Storm Water Best Practices; Recycling Guidelines; Contractor Safety; Electrical Safety Awareness; Walking and Working Surfaces; Incident Reporting Procedure; Confined Spaces Awareness; Emergency and Fire Alarm Instructions; Ergonomics Awareness; Grounding and Bonding; GHS; OSHA/ANSI Safety Sign Standards; PPE; Ladder Safety; LOTO Awareness; Overhead Bridge Crane Awareness; and Safety Rules.
Qualifications
Standard or above attendance record
Ability to handle and prioritize multiple tasks
Good communication and interpersonal skills
Good working knowledge of computers
Strong organizational and record keeping skills
2-3 years prior experience as a Human Resources Administrator and a strong knowledge of accounting
Demonstrate above average professional phone skills
Demonstrate ability and command of the English language in written format, composing memos, letters, announcements, etc.
Demonstrate PC literacy in a minimum of Word, Excel, and/or experience in other software applications with intentions to advance your PC software knowledge
Ability to prioritize and handle multiple tasks, including stressful situations with the use of conflict resolution
Demonstrate and prove your ability to handle and process confidential information
Work independently and show self‑motivation
Partner in projects managed by and for Human Resources
Other duties as required
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
One year certificate from college or business school; minimum high school diploma or GED.
Equal Employment Opportunity
At Magna, we believe that a diverse workforce is critical to our success. We are a proud equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously.
Worker Type
Fixed Term (Fixed Term)
Group
Magna Exteriors
#J-18808-Ljbffr
Functions as initial primary contact into LexaMar Corporation, and a center point for communications, receives callers both internally and externally, customers, contractors, applicants, corporate staff, and visitors. Determines the nature of business, then generates action based on information. Prepares for and secures additional arrangements for on-site customer visits and meetings. Provides HR administrative support as required.
Essential Responsibilities
Maintains Kronos records.
Answer and transfer incoming telephone calls to the primary LexaMar number.
Greet customers, contractors, applicants, and corporate staff, and visitors, contacts appropriate personnel.
Responsible for the preset appearance standard for both rooms at all times.
Perform HR administrative support with computer functions based in Microsoft Word, Excel, Power Point, People Soft, Empower, Knowledge Point and Lotus Notes software applications.
Maintain and help implement new payroll and time and attendance systems.
Other projects as directed.
Competencies
Problem Solving – Works well in a group problem solving situation; uses reason even when dealing with emotional topics.
Interpersonal Skills – Focuses on solving conflict, not blaming; listens to others without interrupting; keeps emotions under control; remains open to others ideas and tries new things.
Communication – Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; participates in meetings; presents numerical data effectively; able to read and interpret written information.
Teamwork – Balances team and individual responsibilities; exhibits objectivity and openness to others views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone’s efforts to succeed.
Environmental and Safety
Promote safety & environmental compliance within the team by being involved in and/or supporting safety and environmental audit programs; completing audit tasks as assigned or required and reporting any possible unsafe or non‑compliant environmental conditions or actions.
Encourages safe work habits and the immediate communication of unsafe conditions.
Understands, supports, implements, and ensures compliance to all company and governmental agencies safety & environmental standards, policies, procedures and regulations.
It is the responsibility of all LexaMar employees to comply with the Health and Safety Policy, and the Environmental Policy.
Comply with all applicable federal, state, local, customer and corporate requirements, standards, and regulations including OSHA, EPA, MDEQ, and ISO 14001.
Actively prevent pollution and reduce waste, and support the attainment of company or department environmental goals and/or objectives.
Maintain an understanding of how their specific job can affect the environment or the health and safety of themselves or others.
Required Training
Basic Orientation Training; Microsoft Office, PeopleSoft/PeopleTools software; ADP and Kronos software; HIPAA certification; any other applicable safety and environmental training as identified in the Training Requirements Plan; Work Instruction (OJT); Magna’s Corporate Constitution; Magna’s Employee Charter; Ethics & Legal Compliance Training; Magna’s Operational Principles; Protective Clothing Policy; Dress Code; Attendance and Call In Policy; Smoking Policy; Cell Phone Policy; Harassment and Discrimination; Anti‑Violence Policy; Forklift and Pedestrian Safety; New employee Orientation (Temporary Operators provided by Temp. service); Health, Safety and Environmental Policy; Environmental Guidelines; Oil Handling Briefing; Storm Water Best Practices; Recycling Guidelines; Contractor Safety; Electrical Safety Awareness; Walking and Working Surfaces; Incident Reporting Procedure; Confined Spaces Awareness; Emergency and Fire Alarm Instructions; Ergonomics Awareness; Grounding and Bonding; GHS; OSHA/ANSI Safety Sign Standards; PPE; Ladder Safety; LOTO Awareness; Overhead Bridge Crane Awareness; and Safety Rules.
Qualifications
Standard or above attendance record
Ability to handle and prioritize multiple tasks
Good communication and interpersonal skills
Good working knowledge of computers
Strong organizational and record keeping skills
2-3 years prior experience as a Human Resources Administrator and a strong knowledge of accounting
Demonstrate above average professional phone skills
Demonstrate ability and command of the English language in written format, composing memos, letters, announcements, etc.
Demonstrate PC literacy in a minimum of Word, Excel, and/or experience in other software applications with intentions to advance your PC software knowledge
Ability to prioritize and handle multiple tasks, including stressful situations with the use of conflict resolution
Demonstrate and prove your ability to handle and process confidential information
Work independently and show self‑motivation
Partner in projects managed by and for Human Resources
Other duties as required
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
One year certificate from college or business school; minimum high school diploma or GED.
Equal Employment Opportunity
At Magna, we believe that a diverse workforce is critical to our success. We are a proud equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously.
Worker Type
Fixed Term (Fixed Term)
Group
Magna Exteriors
#J-18808-Ljbffr