Acquisitions Assistant
University of Utah, Salt Lake City, UT, United States
Job Summary
We are seeking a service-oriented and meticulous team member to assist the Collections & Resource Description unit at the Marriott Library in identifying and acquiring scholarly information resources and making them discoverable and accessible to support the research and teaching needs of the University of Utah community. The team member will collaborate with foreign, domestic, and specialized vendors, library users, and other library employees in procuring scholarly resources to support curricula and research needs. Additionally, the team member will ensure efficient materials processing by troubleshooting problems and cataloging and managing records to ensure accurate holdings.
This position is designed as a hybrid of on-campus and remote work. Specific telecommuting arrangements will be based on the needs of the position and authorized at the discretion of the supervisor. We seek qualified applicants who bring perspectives and experiences that will enrich and strengthen our organization and enhance our commitment to access and belonging. We welcome applications from candidates of all backgrounds, including those who may not have followed a traditional educational or professional path. The University will not sponsor a work visa for this position.
Responsibilities
Process transactions and maintain accurate records of information resources, including documentation for invoices, licenses, and payments, and audit records for errors and problems in cataloging, ERM data, and the serials knowledgebase.
Process materials and update holdings, monitor titles, check title lists, and ensure accessibility to maintain an accurate knowledgebase.
Maintain and edit bibliographic records using current cataloging standards.
Maintain vendor relationships and assist with answering user questions, including communicating with vendors to complete purchases and cancellations, submit payments, and obtain solutions to problems.
Document and improve workflows, policies, and procedures.
Assist with the department and special projects.
Minimum Qualifications
Four years of library experience or equivalency (one year of education can be substituted for two years of related work experience); knowledge of specialized library techniques and principles as well as research and organizational skills required; demonstrated human relations and effective communication skills also required. Some supervisory experience may be preferred. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Purchasing and/or Accounting experience.
Ability to work creatively and collaboratively both as a team member and independently, and to promote effective teamwork among colleagues.
Experience working in OCLC and/or copy cataloging in an ILS.
Experience working with library collections or serials collections.
Demonstrated proficiency with information technology systems in the context of an academic library.
Reading, writing, or speaking in a second language.
Special Instructions
All applications received by May 1, 2026 will receive full consideration. This is a local recruitment. Out of area candidates will be responsible for travel costs for final in-person interviews and for moving costs if selected. The candidate will also need to be available to travel to Salt Lake City within 5-7 days of notice for final in-person interviews.
Required Documents To Upload
Resume
List of 3 Professional References
Optional documents to upload
Cover Letter
Requisition Number: PRN44771B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday-Friday, between 8am and 6pm; some evenings and weekends may be required.
Department: 00790 - Marriott Library - Operations
Location: Campus
Pay Rate Range: $20.00 to $20.85
Close Date: 5/31/2026
Open Until Filled
#J-18808-Ljbffr
We are seeking a service-oriented and meticulous team member to assist the Collections & Resource Description unit at the Marriott Library in identifying and acquiring scholarly information resources and making them discoverable and accessible to support the research and teaching needs of the University of Utah community. The team member will collaborate with foreign, domestic, and specialized vendors, library users, and other library employees in procuring scholarly resources to support curricula and research needs. Additionally, the team member will ensure efficient materials processing by troubleshooting problems and cataloging and managing records to ensure accurate holdings.
This position is designed as a hybrid of on-campus and remote work. Specific telecommuting arrangements will be based on the needs of the position and authorized at the discretion of the supervisor. We seek qualified applicants who bring perspectives and experiences that will enrich and strengthen our organization and enhance our commitment to access and belonging. We welcome applications from candidates of all backgrounds, including those who may not have followed a traditional educational or professional path. The University will not sponsor a work visa for this position.
Responsibilities
Process transactions and maintain accurate records of information resources, including documentation for invoices, licenses, and payments, and audit records for errors and problems in cataloging, ERM data, and the serials knowledgebase.
Process materials and update holdings, monitor titles, check title lists, and ensure accessibility to maintain an accurate knowledgebase.
Maintain and edit bibliographic records using current cataloging standards.
Maintain vendor relationships and assist with answering user questions, including communicating with vendors to complete purchases and cancellations, submit payments, and obtain solutions to problems.
Document and improve workflows, policies, and procedures.
Assist with the department and special projects.
Minimum Qualifications
Four years of library experience or equivalency (one year of education can be substituted for two years of related work experience); knowledge of specialized library techniques and principles as well as research and organizational skills required; demonstrated human relations and effective communication skills also required. Some supervisory experience may be preferred. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Purchasing and/or Accounting experience.
Ability to work creatively and collaboratively both as a team member and independently, and to promote effective teamwork among colleagues.
Experience working in OCLC and/or copy cataloging in an ILS.
Experience working with library collections or serials collections.
Demonstrated proficiency with information technology systems in the context of an academic library.
Reading, writing, or speaking in a second language.
Special Instructions
All applications received by May 1, 2026 will receive full consideration. This is a local recruitment. Out of area candidates will be responsible for travel costs for final in-person interviews and for moving costs if selected. The candidate will also need to be available to travel to Salt Lake City within 5-7 days of notice for final in-person interviews.
Required Documents To Upload
Resume
List of 3 Professional References
Optional documents to upload
Cover Letter
Requisition Number: PRN44771B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday-Friday, between 8am and 6pm; some evenings and weekends may be required.
Department: 00790 - Marriott Library - Operations
Location: Campus
Pay Rate Range: $20.00 to $20.85
Close Date: 5/31/2026
Open Until Filled
#J-18808-Ljbffr